Digital Resources Cataloging
| Michael
Dulock Michael.Dulock@colorado.edu 303-492-5518 |
Assistant Professor Metadata Librarian |
| Andrew Johnson Andrew.M.Johnson@colorado.edu 303-492-6102 |
Assistant Professor Metadata Librarian |
|
Jane Zumwalt |
Library Technician III |
I.
Digital
Resources Metadata
Planning and Provision
II.
Electronic Book
Cataloging
III.
Electronic
Integrated
Resources Cataloging
IV.
Batch Loading of
MARC
records
I.
Digital
Resources Metadata Planning and Provision
In
2005, a collaboration between all
campuses in the CU System resulted in the purchase of the Luna digital
asset
management system. While
each campus,
and even individual academic departments, will have their own
implementations
of the Luna system, they together form the CU
Digital Library. Our CU-Boulder
Libraries’ implementation, and
descriptions of all our digitization projects, can be found at the DIgital
Asset Library (DIAL). The Digital Resources
Cataloging Team works
with digital initiatives project managers across the University
Libraries to
plan and provide metadata for digital resources produced in-house or by
outsourced agencies.
As
with all cataloging efforts in CMS, the
Digital Resources Cataloging Team takes a standards-based approach to
metadata
provision in order to provide
reliable
structures
and consistent
provision of data. Standards,
best practices, and controlled vocabularies employed thus far include:
Descriptive
metadata
structure standards
·
Metadata
Object
Description Schema (MODS)
·
MARC
Bibliographic
/ OCLC
Bibliographic Formats and Standards for
MARC 21
·
MARCXML
·
Collaborative
Digitization Program’s Dublin Core Metadata Best Practices
·
Visual
Resources
Association (VRA) Core 4.0
Descriptive
metadata content
standards
·
Anglo-American
Cataloguing Rules, 2nd edition (AACR2)
·
Cataloging
Cultural
Objects (CCO)
Authority
data standards
·
MARC
Authority
/ OCLC
Authority Record
Format
Technical
metadata standard
·
Technical
Metadata
for Digital Still Images in XML (MIX)
Other
metadata standard
·
Metadata
Encoding
& Transmission Standard (METS)
Controlled
vocabularies
·
Library
of Congress
Name Authority File (LCNAF)
·
Library
of Congress
Subject Headings (LCSH)
·
Library
of Congress
Thesaurus of Graphic Materials I: Subject Terms (TGM I)
·
Getty
Art &
Architecture Thesaurus (AAT)
The
Digital Resources Cataloging Team has been involved in planning and
providing
metadata for several of the Libraries’ digital projects,
which include:
|
World
War I Pamphlet Collection (Coming
Soon) |
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A
project of the University
Libraries’ Archives Department
and the University Libraries’ History Librarian, this
collection contains primary source materials from and about WWI. These materials range from
newspapers article clippings to full monographic and serial
publications. The
Preservation Department has recently completed a full inventory of the
collection, as well as an assessment of its preservation needs. An RFP is currently being
written for the preservation and digitization of the materials in this
collection. Metadata: All print materials will
be cataloged in OCLC and Chinook; MIX technical metadata will be
created as part of the digitization process.
The digital collection will be added to DIAL. Initial
project planning began: December
2007. |
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Publishers'
Bindings Collection (Coming
Soon) |
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A
project of the Special
Collections Department,
this collection primarily contains bindings from late-19th
and early-20th century American books bound in
decorated publisher's cloth. The
scanned images have been attached to the MARC catalog records for each
book using Millennium Media. The
collection of images is also being added to DIAL. Metadata: For the image collection
in DIAL, VRA 4.0 Core records have been created by crosswalking select
metadata elements from the MARC records for the books.
In March 2008, the project team will begin the
process of performing subject analysis on the images using the Getty
Art & Architecture Thesaurus
and the Library
of Congress Thesaurus of Graphic Materials I: Subject Terms (TGM I),
adding appropriate image-specific subject headings to the VRA records. Estimated
date of completion: May/June
2008. |
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Building
Colorado Story by Story: The Sanborn Fire Insurance Map Company
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A
project of the Jerry
Crail Johnson Earth Sciences and Map Library,
this collection of Sanborn fire insurance maps contains 346
maps on 2,385 sheets, detailing 79 cities in 52 counties in Colorado
covering the years 1883-1922.
Metadata: Separate full
‘I’-level MARC records for the print and electronic
versions of the maps were created by the Map Library in OCLC and
exported to Chinook. MIX
metadata was created by the digitization vendor to record the technical
metadata for the digital surrogates.
MarcEdit was used to transform the MARC
records into MARCXML; the CU-Boulder METS Generator then transformed
these MARCXML records into MODS. The
METS Generator was also used to identify, match, and wrap the MIX and
MODS records to create a valid METS document for each map. A
fuller description of the metadata provision for this collection can be
found on the CMS
blog. Date
of completion: September 2007. |
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Aerial
Photography of Colorado |
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A
project of the Jerry
Crail Johnson Earth Sciences and Map Library,
this collection contains over 1,700 scanned aerial photographs of
Colorado taken by the U.S. Forest Service in the years from 1938 to
1947. Metadata: Full
‘I’-level MARC records for the electronic versions
of the photographs were created in OCLC and exported to Chinook. One collection-level
record and a total of 22 set-level records were created, the latter of
which describe flight lines of photographs by their county and year. For example, there is a
bibliographic record for 'Boulder County, 1938' that describes the 121
digitized aerial photographs in that flight line. Metadata
from the MARC records were crosswalked into Dublin Core in accordance
with the Collaborative
Digitization Program's (CDP) Dublin Core Metadata Best Practices,
version 1.2, for inclusion in the CDP's Heritage
West
database. Date
of completion: 2005. |
More
information on digitization, project
planning, access and delivery, and rights and restrictions on digital
collections can be found at: http://ucblibraries.colorado.edu/systems/digitalinitiatives/tools.htm.
The following
documents have been produced to help plan and provide metadata for the
Libraries’ digital initiatives:
·
University
of Colorado Digital Library Metadata Best
Practices
All
implementations
of the University of Colorado Digital Library, including DIAL, must
follow appropriate
metadata standards. This
document offers
an introduction to metadata, provides links to resources containing
more
information on various metadata schemas, and describes the required and
recommended elements for collections in the CU Digital Library.
·
DIAL
Metadata: Worksheet
| Worksheet
Instructions
If
the metadata for
your digital collection already exists in another system (e.g.,
Chinook), you
can use this worksheet to crosswalk the data from the existing system
into
DIAL. It is also
helpful in planning a
new DIAL Inscribe cataloging template, if one does not already exist.
·
Procedure
for Batch Loading Metadata into DIAL
·
Aerial
Photographs of Colorado Collection: Download
import
template
(Excel file)
·
Building
Colorado Story by Story: The Sanborn Fire Insurance Maps of Colorado
Collection: Download
import
template
(Excel file)
·
Dublin
Core Training Collection: Download
import
template
(Excel file)
·
Publishers
Bindings Collection: Download
import
template
(Excel file)
Inscribe
is the
cataloging tool for DIAL. This
handout
includes basic instructions for cataloging a record and using the media
management tools.
·
METS
Generator: Download
Software
| User
Documentation
| Technical
Documentation
The
METS Generator
application takes administrative, technical, and descriptive metadata
marked up
in XML and wraps it into a single, valid METS record.
·
File
Naming Conventions
Guidelines
on File
Naming Conventions
Documentation
from
Existing Collections
II. Electronic
Book Cataloging
Beginning
in April
2006, CMS established a policy to create separate
bibliographic records for print resources
(monographic or serial) and
their electronic reproductions. The E-Book
Cataloging
Procedures
outline the steps to be followed for e-books when either there is a
record
available in OCLC for the electronic reproduction, or an electronic
reproduction record will be derived from the existing print record.
III. Electronic
Integrating
Resources Cataloging
In
2007, the University Libraries
implemented Innovative’s Electronic Resources Management
(ERM) module. All
electronic resources that either (1) have
a license agreement, or (2) the bibliographer wants listed on their A-Z
subject
list, now require an ERM resource record in Chinook.
All other electronic integrating resources
(e.g., free Web site or databases) are cataloged in MARC by the Digital
Resources Cataloging Team.
IV. Batch
Loading of MARC Records
The
Digital Resources Cataloging Team and
the Cataloging Management Team perform the majority of the University
Libraries’ MARC batch loading.
The MARC Batch
Loading Procedures is an internal document that provides general
guidelines for
batch loading, outlines specific procedures followed for individual
batch loads,
as well as statistics for all batch loads performed from July 2006 to
the
present. Questions
about batch loading
MARC records should be forwarded to Michael Dulock. Completed and ongoing
batch loads include:
American Council of Learned Societies (ACLS) Humanities E-Books
American Statistics Index (ASI) Microform Set
Blackwell’s Table of Contents-Enriched Records
Congressional Serials Set (Readex)
CRC Press (ENGnetBASE / ENVIROnetBASE)
David Rumsey Map Collection
Early American Imprints (Series I and II)
Eighteenth-Century Collections Online (ECCO)
Early English Books Online/Text-Creation Partnership (EEBO/TCP)
Electronic Theses & Dissertations from CU-Boulder (Proquest)
Gale Virtual Reference Library (GVRL)
Greenwood Press
Knovel
NetLibrary
Oxford Digital Reference Collections
SPIE Digital Library
TechPro Asian Books
World Bank E-Library
Wright American Fiction
Last updated February 22, 2012
