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Bibliographer's Manual
Table of Contents | I. Introduction | II. Bibliographer | III. Functions | IV. Mission | V. Program | VI. Appendix
VI. Appendix
A. Helpful documents and explanations
1. Contacts Within the Libraries To:Order a monograph using a print-out or brochure:
Assistant to Acquisitions Librarian
Order a monograph using email:
Assistant to Acquisitions Librarian or libacq@colorado.edu
Order a new serial title:
Serials Acquisition in Acquisitions Department
Order an item from supplies or from a catalog:
Supply Room
Cancel a journal:
Serials Acquisitions in Acquisitions Department + Collections Development Librarian
Request a Chinook password:
Systems Department
Report e-journals not functioning as they should:
Electronic Resources Specialist
Get help with making a list* on Chinook:
Staff in Technical Services or Circulation familiar with Chinook processes
Get circulation statistics:
Head, Circulation Department
Transfer a book to another department:
Head of the respective departments
Inquire about or change your subject profile:
Head of Acquisitions
Add a gift to the collection:
Gifts Librarian
Obtain a copy of the most recent program review for a department:
Collection Development Librarian or Administrative Assistant of the Teaching Department
Inquire about or discuss an online database:
Electronic Resources Librarian
Inquire about bibliographic funds:
Collection Development Librarian or Associate Director for Public Services
Inquire about order records:
Assistant to Acquisitions Librarian
Report an error in a Chinook bibliographic record:
Bibliographic Maintenance in Cataloging
Request a change in a bibliographic record:
Bibliographic Maintenance in Cataloging
Report material that needs preservation work:
Assistant to Preservation Librarian
Request help with location of a book being processed:
Assistant to Acquisitions Librarian
* examples of useful Chinook lists:
Lists of serial prices and titles paid for by a fund.
Lists of circulation statistics for a class of monographs
Lists of new materials cataloged during a time period
Lists of lost and paid for materials
Etc.
B. Forms, Instructions, and Lists
1. Acquisitions Fund NamesMonographic
antmo Anthropology
artmo Art
asnmo Asian
astmo Astronomy,Astrophysics, Meteorology
biomo Biology
busmo Business
cdsmo Communication Disorders
chemo Chemistry
clamo Classics
colmo Comparative Literature
commo Communications
cscmo Computer Science
desmo Design
ecomo Economics
edumo Education
engmo Engineering
escmo Earth Science
filmo Film Studies
fremo French
geomo Geography
germo German
glomo Global Change
hismo History
itamo Italian
joumo Journalism
juvmo Juvenile
kinmo Kinesiology
libmo Library Science
linmo Linguistics
litmo Literature
matmo Mathematics
mcdmo MCDBiology
minmo Minorities
msmmo Museum Studies
musmo Music
phimo Philosophy
phymo Physiology
polmo Political Science
psymo Psychology
refmo Reference
relmo Religious Studies
scimo Science
slamo Slavic Studies
socmo Sociology
spamo Spanish
spcmo Special Collections
swomo Women's Studies
themo Theatre
undmo Undergraduate Studies
Serial
antsu Anthropologyartsu Art
arvsu Archives
asnsu Asian Studies
astsu Astronomy
biosu Biology
bussu Business
cdssu Communication Disorders
chesu Chemistry
clasu Classics
colsu Comparative Literature
comsu Communications
cscsu Computer Science
dessu Design
ecosu Economics
edusu Education
engsu Engineering
escsu Earth Science
filsu Film Studies
fresu French
undsu Undergraduate Studies
geosu Geographygersu German
glosu Global Warming
govsu Government Documents
hissu History
itasu Italian
jousu Journalism
juvsu Juvenile
kinsu Kinesiology
latsu Latin
libsu Library Science
linsu Linguistics
litsu Literature
mapsu Maps
matsu Mathematics
mcdsu MCDBiology
minsu Minorities
msmsu Museum Studies
mussu Music
phasu Pharmacy
phisu Philosophy
physu Physiology
polsu Political Science
psysu Psychology
refsu Reference
relsu Religious Studies
scisu Science
slasu Slavic Studies
socsu Sociology
spasu Spanish
spcsu Special Collections
swosu Women's Studies
thesu Theatre
Serial:
antsu Anthropology
artsu Art
arvsu Archives
asnsu Asian Studies
astsu Astronomy
biosu Biology
bussu Business
cdssu Communication Disorders
chesu Chemistry
clasu Classics
colsu Comparative Literature
comsu Communications
cscsu Computer Science
dessu Design
ecosu Economics
edusu Education
engsu Engineering
escsu Earth Science
filsu Film Studies
fresu French
geosu Geography
gersu German
glosu Global Warming
govsu Government Documents
hissu History
itasu Italian
jousu Journalism
juvsu Juvenile
kinsu Kinesiology
latsu Latin
libsu Library Science
linsu Linguistics
litsu Literature
mapsu Maps
matsu Mathematics
mcdsu MCDBiology
minsu Minorities
msmsu Museum Studies
mussu Music
phasu Pharmacy
phisu Philosophy
physu Physiology
polsu Political Science
psysu Psychology
refsu Reference
relsu Religious Studies
scisu Science
slasu Slavic Studies
socsu Sociology
spasu Spanish
spcsu Special Collections
swosu Women's Studies
thesu Theatre
undsu Undergraduate Studies
Order records (online)
2. Collections Development
Fund Request Form3. Preservation
See Preservation Department for the following documentsGuidelines for Damaged Books
Binding Price Guidelines
Brittle Book Analysis Form and Procedure
Withdrawal of Boxed Items
4. Bibliographer's Assistant Guidelines and Form
1. A faculty bibliographer may seek an assistant to help with bibliographic responsibilities. Bibliographers will establish the parameters and the guidelines for the activities of the assistant.
The bibliographer, working with the staff member, and the staff member's supervisor will establish the number of hours that may be spent on collection development.
Duties may include, preservation activities, searching, sending orders to acquisitions, notifying patrons of availability, and other duties as assigned by the bibliographer.
Contact with the teaching or departmental faculty will remain the primary responsibility of the bibliographer.
Assistants will not routinely attend bibliographers meetings except when the faculty position is vacant. Assistants for these subjects will work with the Collection Development Librarian.
2. The bibliographer and the staff member must secure written permission using the attached form for the assignment from all appropriate supervisors. The bibliographers must inform the Collection Development Librarian of the arrangement.
3. The position is temporary, and serves at the request of the bibliographer. The relationship may be terminated by the bibliographer or the supervisor at any time.
a. If the position of bibliographer is vacant, the assistant may report to the Collection Development Librarian.
b. When an appropriate faculty member is hired or identified, the responsibilities for collection development in that area will go to the faculty member, and the relationship with the assistant will be reviewed.
4. Evaluation of performance as a bibliographer's assistant may be handled in one of two ways.
a. The duties may be written into a performance review as a goal for a specified amount of time. In this case the bibliographer will discuss the assistant's performance with the assistant's primary supervisor.
b. It may be treated as a voluntary effort, and not considered in a performance review.
c. The duties will not constitute overtime beyond a normal 40-hour week.
C. Policies
Collection Development Policy
The University Libraries will seek to collect, preserve, and provide access to materials in print and other physical and electronic formats to support the research, teaching, and service mission of the University. The Libraries will seek to select appropriate consortial involvements that will maximize the Libraries’ ability to acquire and access scholarly resources.
The Collection Development Policy of the University Libraries of the University of Colorado, Boulder, seeks to complement the Libraries’ Mission by providing to the University community materials and resources to support instruction, research and scholarship, and public service. A secondary objective will be to provide for Colorado residents resources to support individual, business, cultural, educational, governmental and other information needs. In addition, we hope to create a collection that will, through sharing, benefit the national and international higher education community.
This policy will be administered by means of collection
development policies formulated for specific subject areas in order to guide bibliographers in their decisions. These comprehensive documents, established in partnership with the faculty and user communities, will provide a foundation for a coordinated collection development program throughout the Libraries. These collections will be developed based on a continuing analysis of the evolving academic programs, research interests, user needs, and the strengths and weaknesses of the collections already in place. The University Libraries reserve the right to make the final decision on those materials and resources that will be acquired for or deselected from its collections.
In selecting materials, the Libraries fully subscribes to the Library Bill of Rights, issued by the American Library Association. Among other rights, this statement affirms that no materials shall be excluded because of the origin, background, or view on current and historical issues, and that censorship should be challenged.
1. Gifts-in-kind should meet the same selection criteria as purchases. While the gifts are free, the processing is expensive as well as the space in which to store them.
2. Once accepted, gifts become the property of the University Libraries. The Libraries reserves the right to dispose of each gift within state guidelines. Disposition includes retention and cataloging, sale, exchange, or discard.
3. It is usually not possible to promise special treatment for gifts, such as designated shelving or keeping the gift together. Exceptions may be discussed with Acquisitions, the Gifts Librarian, Collection Development, or Associate Director for Public Services. Special Collections Department and Archives Department maintain their own gift policies.
4. By law, assessment of the value of gifts must be the responsibility of the donor who must arrange for their own appraisals. The Libraries may assist by supplying names of qualified appraisers.
5. The Libraries requests that a listing of materials in a gift be submitted by the donor, especially for large gifts.
6. Generally donations of gifts-in-kind are delivered to the Libraries by the donor. If shipped, it is usually at donor's expense. Exceptions must be referred to the Gifts Librarian.
7. Gifts will be acknowledged by a letter from the Dean of the Libraries.
8. Gifts of money must be referred to the Gifts Librarian and the Development Officer.
9. Appropriate records of gifts accepted by the Libraries are maintained in the Acquisitions Department. Acquisitions must be informed of all gifts for tax purposes.
10. The Libraries will not accept as a part of its permanent collection those materials to which it cannot provide physical and intellectual access. Unique materials which are at immediate risk may be accepted on deposit for a term not to exceed five years, if the Dean approves the deposit in writing. Such materials will be transferred as soon as possible to the appropriate repositories.
