GoPIG Minutes Nov. 3, 2000 Denver Public Library In attendance: Susan Simmons (Broomfield Public), Dianne Koshak (Adams State), Gary Morell (FRCC),Chris Brown (DU), Fred Schmidt (CSU), Lisa Nickum (CSM), Sharon Partridge (JCPL), Mark Anderson (UNC), Ignacio Ferrer (DU-Law), Katherine Powell (UW), Venice Beske (WY State Library), Yolanda Maloney (CU), Rob Richards (CU-Law), Rob Jackson (DPL), Louise Treff-Gangler (Auraria), and Tim Byrne (CU) presiding. 2. Tour of a wonderful display, with bibliography, on the history of Colorado explorations and surveys, using government documents. DPL has 17 copies of the Hayden Geological and Geographical Atlas of Colorado. 3. Minutes of Sept. 8, 2000 were corrected to include the participation of Monica Davis, and approved. 4. Dec. 8th meeting at Front Range Community College. We will have an all day meeting to discuss the new instructions to depository libraries. Note the change of date and that all staff are invited. The next meeting will be toward the end of January or the beginning of February. 5. Federal Depository Library Conference There was little joy in DC, mighty Congress had struck out. Tim's presentation on the idea of distribution of the actual content of electronic documents to the regionals was well received and you may view the PowerPoint presentation at http://spot.colorado.edu/~byrne/Regional/PPA.ppt He pointed out that a Snap Drive, which holds 125 GB, costs about the same as two microfiche cabinets and suggested that we start thinking about holding electronic documents rather than just including pointers in our catalogs. There is a new site that does metasearching of technical papers from DTIC, EPA, DOE etc. called GrayLIT Network at http://www.osti.gpo/graylit Five Colleges in Ohio are doing a retrospective cataloging project with a small grant. They've had over a 60% hit rate on existing cataloging in OCLC but, since they are not large depositories, that figure may be skewed toward popular titles. Forest Service maps have only recently become standardized. Previously, each forest's maps were done for the perceived needs of the users and staff. It still isn't clear what is happening with USGS maps. OCLC is proposing a partnership with GPO in which they will provide storage space and some cataloging for permanent public access to gov docs, in return for making them available for a fee. Post-Depository Reference Service - everyone hated the name but it did give a lot of good information about how much is involved in dropping depository status. The main thing was that regionals can take whatever they want from a library dropping their depository status. Deborah Klein from BLS seemed to be the winner for the most well-presented, content-rich program. She looked at the broadest sources of statistics in the government and differentiated statistics created as the result of a survey vs. statistics created in the course of an agency's work; i.e. consumer expenditure vs.vital statistics The recommendation regarding policy is to be sure you have one, in place, that covers all of your users equally. Rob Richards asked that a list of the policies expected or recommended by GPO be part of the New Instruction program next month. FirstGov's Thomas Freebairn explained that the nine-month birthing process became nine weeks due to a misunderstanding (though it is now out before the election) and that this very short time did mean they were not able to survey what else is available. He seemed genuinely pleased to learn about GPO Access and noted the millions of dollars worth of hardware and software that were donated to the project. Census seems to think that the results for 2000 will be distributed via paper and DVD, but there is some doubt. NTIS' collection going to the Library of Congress will be studied by GAO and there is some concern that the recommendations will follow the desires of Congress rather than the dictates of information policy. AGRICOLA is thinking about making their database available via the Internet. There was much discussion on reconsidering depository status. During the program, it was announced that it takes an average of seven years for a depository to complete dispersal of its collection but that might be inflated by Michigan's procedures for offers lists. Gary announced that Front Range is considering asking for depository status. Rob Jackson pointed out that we still have free access to some databases that are fee-based. In the case of dropping depository status, the most likely losses from a collection are going to be the local or state specific information as well as the treasures we all lust for. The regionals have a great deal of lassitude about dispersal. Chris found Kenneth Furuta's presentation on his automated citation site very valuable. You select the style; APA, MLA or GPO; input information on the source and the software gives you a (mostly) correct citation. The URL is http://www.asu.edu/lib/hayden/govdocs/docscite/docscite.htm Washburn University Law's Paul Arrigo is indexing 600+ government periodicals and including the full text rather than pointing to another site. He's managed to do this with only a $40,000 grant and included many subjects, not just law. 6. Council Recommendations There were seven Depository Council Recommendations and 5 Action Items Recommendations: 1. Cataloging priorities 2. GPO participation in government-wide initiatives (i.e. firstgov) 3. Purl identification 4.Permanent public access 5. Draft SOD 6. Official status of online bills 7. Fugitive online products Action items: 1. Review NCLIS and GAO reports on government information and GPO. 2. Gather information on replacement value of depository library collection. 3. Letter to public printer reaffirming the values of the FDLP In a digital age 7. White House American Library Association Briefing Tim attended this meeting on Oct. 25th along with approximately 150 librarians. While it was called a White House meeting, it was held in the Old Executive Office Building, not the White House. Four representatives of the Clinton Administration spoke to library issues and listened to concerns from the audience. Unfortunately, none of the officials had much knowledge of or say in federal government information policy or depository issues. 8. CLA GODORT There was no discussion about the future of CLA GODORT. The program presentations at the annual meeting are available online. Mark Anderson's Hidden Colorado Websites is at http://www.unco.edu/library/gov/clahand.htm Lou Anderson's Colorado Historical Resources is available at http://manta.library.colostate.edu/research/colorado/historical.html Next year's presentation will be about Census 2000. 8a. Louise polled the group about getting updates of cataloging for electronic Colorado State records. · · 9. No unfinished business 10. New Business There seems to be a variety of responses to requests for publications from some of the specialized departments a UCB. Louise pays for hers, Mark gets his free though he sometimes has to asked more than one person, and Sharon gets no answer at all. Tim recommended asking the publishing agency directly, rather than using the State Pubs address for the Publications Office. 11. Significant Events Broomfield has had groundbreaking for their new library and had their assistant director leave. Adams State is looking at SIRSI. JCPL is going to the voters for an increase from 3.5 to 5 mills. The meeting was adjourned at 2:00 Sharon M. Partridge Jefferson County Public Library 10200 W. 20th Ave. Lakewood, CO 80215 (303)232-9507 sharonp@jefferson.lib.co.us