GoPIG Minutes Sept. 8, 2000 Colorado College In attendence: Susan Simmons (Broomfield Public), Dianne Koshak (Adams State), Ann Kantzman (USC), Gary Morell (FRCC), Julie Jones-Eddy (CC), Elfride Jopp (USAFA), Lisa Nickum (CSM), Sharon Partridge (JCPL), Sharon Johnson (USAFA), Dallas Marshall (CU-Law) and Tim Byrne (CU) 3. Minutes of July 28, 2000 were corrected to say that we can discard the Index Medicus. 12. Significant Events Mines has two reference position openings with a small pool of candidates. Air Force Academy is supposed to be switching from Dynex to SIRSI but the new hardware is not working. They are also looking into creating a documents jigsaw puzzle. (These are the folks that brought us the "I served time..." t-shirts.) CC is enjoying good luck with their student aides. Julie is still working on a twenty-year project to clean, deacidify and encapsulate maps from the serial set and other historic maps but they do not have enough map housing to hope to do the whole set. The Rocky Flats Reading Room is working on a grant to catalog all of their Rocky Flats holdings in Front Range Community College Library online catalog. USC has added Marcive records, is doing a massive weed of microfiche. Ann is now also the head of reference. CU is facing a 10% budget cut for serials ($500,000) but Tim hopes to be able to meet the docs part of the cut with duplicates or online availability. Tim spoke about changes in the CIS prices and reminded us about the consortium pricing. Adams State is also starting to get Marcive records. Dianne went to the 5 State Depository Library Meeting and was very enthusiastic. She reported that we are the only state that has monthly meetings and Tim said we are the only ones in the US. Dianne said there were about 120 participants including Gil Baldwin and that in two years, the next program will be in Santa Fe. Tim passed out a list of the "Best 100 Documents of the Century, 1900-1999" that was created for the 5 state meeting. Broomfield has hired a new assistant director and they are planning a big weeding push to be ready for the new building. They hope to be joining Plus soon. CU-Law is hiring a reference librarian and an acquisitions staff member. JCPL will soon finish a database of the item numbers that can be sorted by receiving, Marcive record acquitions, dates added and dropped, and SuDoc (more or less). 1. Announcements Lisa announced that DPL will not be available for an afternoon session on Colorado publications but she will see if there might be space in the Education Dept. Building. Gary invited us to have a Dec. 1st meeting at Front Range. We will have an all day meeting to discuss the new Instructions to Depository Libraries. 8. New Instructions to Depository Libraries A Power-Point presentation comparing the old and new Instructions to Depository Libraries was created for the Five State Depository Library Meeting but it took all of the allotted time just to get through the first three of twelve sections. This will be presented at the December GoPIG meeting and the meeting will last all day. 5. NCLIS Study The National Commission on Library and Information Science is engaged in a study of public information dissemination reforms. There are four advisory panels: Panel 1 - NTIS Business Model, Panel 2 - Internal Government Reforms, Panel 3 - External User Needs, and Panel 4 - Public-Private Sector Participation. Although nominations were submitted by ALA, no representatives from GODORT are on any of the panels. Panel 3 is addressing 12 questions in regard to external user needs. Tim has submitted comments that were favorably received. Nancy Bolt from the Colorado State Library is on the Board of Experts for Panel 3. It seems clear that the results of the study will not be a factor in the 106th Congress. 6. Internet Filtering Thomas McCain, the sponsor of bills on Internet filtering, is the Senator responsible for asking NCLIS to broaden their NTIS study. McCain is not happy with ALA's strong resistance to Internet filtering and his attitude toward ALA could have some impact on the coming changes in the dissemination of government information. There was a lively discussion about the issue of Internet filtering with the same wide range of opinions that would be found among any group. Some comments were "We toss them [patrons viewing pornography] out." "...has recessed screens so the only person who can see what's on the screen is the person sitting there." "ALA on censorship is much like the NRA on gun control." The always popular "slippery slope." Surprisingly, there was no consensus ;-). 11. New Business Sharon reported on the results of looking at her AskLPS responses (not the automatic, "We'll look into this" but a real answer even if it was "We don't know."). Cataloging is very good with about a 90% response rate, fugitive documents seemed to run about 50% but serials status questions only got about a 10% response. Tim said that we should send an AskLPS message for any docs title, without cataloging, that was over 6 months old 7. Regionals' Role in Permanent Public Access Tim will be making a presentation at the Regionals' meeting at the Federal Depository Library Conference in October and want to throw out the topic for discussion. The idea of the Regionals having agreements on primary responsibility for various parts of the depository collection is not possible within the current depository law, in physical formats, but it might be possible for electronic documents. Tim stressed that the ultimate goal is not archiving but providing permanent public access. The Regionals might be able to use the GPO Partnership agreements as a template to formalize such agreements. 9. Browse Electronic U.S. Government Titles Tim has pulled together the 7,300 gov docs titles with 856 fields in the CU catalog into a database that he hopes will work as a cumulative list of URLs cataloged by GPO. He wants input so visit at http://spot.colorado.edu/~byrnet/bet/begp.htm Tim pointed out that "Browse Electronic Titles" never did fulfill that function since titles only stayed on BET until the cataloging was done. The new site "New Electronic Title List" only includes the titles that have been cataloged. 10. Old Business Lisa urged us to attend the CLA business meeting on Sept. 16th, Sat. at 9:00. She pointed out that there would no longer be a Government Documents Round-Table and that the merger with CEMA (a group with greater membership and less financial stability) has no visible advantages since CLA and CEMA already pay for a single lobbyist to speak for both groups. She also expressed fears that the academic library community voice would be diluted. We may request that CLA resolve this with a mail ballot since the business meeting at CLA requires so few members for a quorum. There has been very little discussion for such a fundamental change. Lisa will be the presenter at the Fri. 4-5:15 program on Hidden Web Sites at CLA. The meeting was adjourned at 12.55 with the tour to be offered after lunch. Sharon M. Partridge Jefferson County Public Library 10200 W. 20th Ave. Lakewood, CO 80215 (303)232-9507 sharonp@jefferson.lib.co.us