GoPIG Minutes Mar. 09, 2001 University of Denver - Penrose Library In attendance: Susan Simmons (Broomfield Public), Gary Morell (FRCC),Chris Brown (DU), Lisa Nickum (CSM), Sharon Partridge (JCPL), Mark Anderson (UNC), Carol Perkins and Ignacio Ferrer (DU-Law), Dianne Koshak (Adams State), Venice Beske (WY State Library), Yolanda Maloney (CU), Rob Richards (CU-Law), Louise Treff-Gangler (Auraria), and Tim Byrne (CU) presiding. 2. Jerry O'Donnell will present a program about the Census website, at UNC on Mar. 22 from 1:30-4:30. Contact Mark Anderson at (970) 351-2987 to register or get more information 4. Future GoPig Meeting Dates and Sites: May 3-4 at Alamosa - drive down on May 3 begin meeting in pm and continue the next day. June 29 at Wyoming State Library in Cheyenne. July 27 (tentative) at UNC Aug. - no meeting Nov or Dec at the new Broomfield Public Library 3. Minutes of Dec. 12, 2000 were approved. 7. Chris reported that the Item Selection Tool for Colorado and Wyoming Area Selective Depositories has been moved to a new server and is now www.virtualref.com/colorado or www.virtualref.com/wyoming He also told us that URL checkers won't work on GPO sites because they are WAIS sites and will always return a message even if it is to say the site isn't there. Because there isn't an error message, URL checkers will give a false positive. III has created something called an "exclusion file" and it can be set not to check GPO sites. This will cut down on your computer time and free up time at the GPO site. III developed it at the request of netLibrary which also prefers not to have checkers run against its database. 5. Lisa says the GODORT Legislative committee is almost done with a response to the NCLIS report about NTIS. She says that the purpose of the report seems to have been lost since NTIS is barely mentioned. She also pointed out how negative it is about the librarian role in the information plan. There was a long discussion about the idea of moving FDLP from GPO into Library of Congress. The GAO report is supposed to be released at the end of this month. Tim pointed out that the link between printing and distribution is becoming more tenuous all the time. The conflict between Congress and the printer's union has always had a negative effect on GPO's budget while the LC budget sometimes contains surprise gifts. Because it is clear that the current FDLP legislation is not working, we should consider all the possibilities before locking FDLP into new legislation. Rob reported that 10 of 10 of the last AskLPS requests he's made about fugitive documents have been answered negatively for paper copies. Distribution does not seem to be a major function any longer. GPO is looking to purchase an ILS, something LC already has. Moving to LC would stop theraiding of FDLP catalogers (LC pays more). Retrospective cataloging and digitization both fall within LC's mission. Rob pointed out that GPO seems to be creating an electronic library that could be housed on any mainframe. SuDoc errors would be less likely when the catalogers have a collection to consult. Sharon pointed out LC's lack of commitment to the concept of public access to government information. The shakeout of GPO personnel was discussed. Robin Haun-Mohamed is acting head of Depository Services, with Todd Ellison filling in her position. Frequently, tasks at GPO travel with a person rather than being attached to a position. 6. ALA Midwinter Update was tabled. 9. Depository Library Council Meeting, San Antonio Tim will be presenting a program on the electronic collection of Rocky Flats materials he is creating. He is using his "easy to use" SNAP drive ($2700 for 240 GB) to capture full-text. He also pointed out that DOE and Marcive are working on an agreement to distribute catalog records for DOE Information Bridge materials. Kathy Hartman of North Texas Chairs the ALA GORDORT committee that is working on creating a Digitization Clearinghouse to help prevent overlapping digitization projects. 8. Amoeba is a project by the Park Service to provide an index to all the microfiche engineering reports, technical drawings, documents and anything else they could find on the National Parks. CU and Yale are the only non-agency libraries that hold the complete set of fiche. The Park Service will provide copies of any requested report from the set (for free). You can access the index at http://165.83.23.11/Amoeba/TIC/TIC_web.nsf Rob worked with the people from Hein (out of Buffalo, NY) who are looking for electronic-only gov docs to create a print version. If you report a document that they choose to (re)print, you will receive a free copy. 11. New business While the Statistical Abstract of the United States is available in the serial set through 1974, the Serial Set volumes were not distributed to depository libraries. Some of the older ones are included in Census publications. 12. Significant Events The Rocky Flats Reading Room at Front Range is daily expecting the official letter allowing them to begin cataloging the Rocky Flats collection. A new GAO report, "Nuclear Cleanup: Progress Made at Rocky Flats, but Closure by 2006 Is Unlikely, and Costs May Increase" (GAO-01-284), has just been released. GAO's expectation is that the clean-up will continue through 2008. DU is working to create a URL maintenance program. The law library is moving onto the main campus and they are working on the collection overlap. Wyoming State Library is working on a state-wide government information plan and decided to expand it to include international, state, local and NGO (non-governmental organizations) documents. There will be a search for a new director for the University of Wyoming. The State Library has received a massive collection of paper Patent and Trademark documents as well as long runs of Current Book Index and Reader's Guide to Periodical Literature that they are offering to a good home. Mines still has a reference librarian opening and Lisa will not be at the next meeting since she expects to be on maternity leave. Tim will pass on any info as it becomes available. UNC has been using the money saved from CIS monthly subscriptions to fill in gaps in such titles as Statutes At Large and old Censuses. Broomfield has a building foundation and is busy buying new books and doing a severe weeding in preparation for the new building. DU Law is also going through their collection to send titles to storage since their new building will be 20,000 sq.ft. smaller. (Good thing they have that overlap with Penrose.) Adams State now has Marcive. Hooray! Auraria is working on clean up of their Marcive load and beginning to learn what isn't in the collection. JCPL has a bound copy of the Sheriff's Investigative Materials from Columbine in the documents collection that is available to borrow. They have finished all the federal documents except the maps and CDs. Hooray! CU Law expects the final report of the state Columbine Commission within weeks. Rob discussed the programs he's been helping present about UCITI (Uniform Computer Information Transactions Act)http://www.ala.org/washoff/ucita/index.html He said that since the law has already been adopted in Maryland and Virginia, we should check our database sources to see if they operate out of those states. If so, the law will apply to our software and is very much weighted in favor of the publisher. Rob was asked to present his program at the May meeting of GoPIG and he agreed. CU has nine vacancies in the staff. There has been a blue ribbon committee of faculty created to work on a strategic plan for the library. They have also been discussing tenure problems at the library. PASCAL (the collective storage facility at Fitzsimmons for UC Boulder, UC Law, UC Health Sciences and Auraria) has its official opening on Monday but CU has already begun sending books. Their agreement allows for no duplication in serials sent to the facility and if a book is permanently removed from the site, the owning institution continues to pay for that storage slot without being able to put something else in its place. This requires very serious thinking about what to send. The meeting was adjourned at 1:00 Respectfully submitted, Sharon Partridge, secretary