GoPIG Minutes Sept. 07, 2001 CU Law Library, Boulder In attendance: Rob Richards (CU-Law), Susan Simmons (Broomfield Public),Chris Brown (DU), Lisa Nickum (CSM), Sharon Partridge (JCPL), Mark Anderson (UNC), Dianne Koshak (Adams State), Venice Beske and Dawn Rohan (WY State Library), Yolanda Maloney (CU), Louise Treff-Gangler (Auraria), Fred Schmidt (CSU), Leanne Waltron (CU), and Tim Byrne (CU) presiding. Special Guests: Jan Thompson from CU Law welcomed us on behalf of Barbara Bintliff, the director of the library, who was out of town in her role as President of the AALL and Daniel Gerald Nickum (chief GO-PIGlet) 1. Rob gave us a tour of the law library and pointed out the strengths in the collection. These strengths include U.S. Family, Civil, Criminal, Constitutional, Immigration, Native American, Natural Resources, and Tax Law. The law school has an new Entrepreneurial Law Center and Clinic (http://www.colorado.edu/Law/Entrepren/frame1.htm), in which students offer free legal services to indigent entrepreneurs. The CU Law School is ranked 38th in the nation in the 2002 U.S. News ranking. The law library holds all the U.S. state codes, and has extensive holdings in International Environmental Law and International Business Law. They have a set called Commercial Laws of the World. They have all of the world's Constitutions in English translation. They have Japanese laws in English translation, and a guide to doing business in Japan. Their foreign Criminal Law collection is very strong. They subscribe to the Intlaw database, which includes Latin American laws in Spanish and Portuguese, and Mexican laws in Spanish and English. They have vast holdings of multi-lateral treaties, especially on the environment. They have all the US treaties, and most international treaties from 1648 to present. They have most primary materials for GATT, and they subscribe to "Law and Practice of the World Trade Organization," which combines commentary, treaties, and full-text decisions. Patrons in the library have access to most of their subscription databases even if they are not students. 2. Louise announced that Auraria has retained the right to auraria.edu for now so everyone's links should still work. 3. Minutes of July, 27 2001 were approved. 4. Oct. 5th meeting at Mines from 10:30-1:30. Nov. 9 at the new Broomfield Public Library Dec. 7 JCPL Tim will invite the State Archivist, Terry Ketelsen, to one of these meetings. 5-7. Tim made sure that we all got the letter from GPO regarding state plan updates. He created a committee to work on the update (primarily through email). The members are Tim, Fred, Mark, Chris, Venice, Rob, Dianne, and Sharon. Venice passed around a working draft of the Wyoming strategic plan. Factors to consider are: 1) the wording of the State Depository Law; 2) a strategic plan includes goals; 3) globalization makes foreign and international documents more important to all Coloradoans; and 4) identifying the strengths of existing collections. 8. Tim passed round screen shots of the new (NTIS) SciTechResources site (www.scitechresources.gov ). This site aims to be the First Gov of science and technology resources. The organization is by content rather than agency source. 9. Rob was a fugitive when his topic came up but when he returned, he told us that the AALL Fugitive Documents Committee is committed to tracking the web offerings of 10 agencies (but only their law and policy information). They have already discovered 50 fugitives and reported them to GPO cataloging. One of the documents they found was the Department of State Handbook and Policies which has never been a depository item. The Depository Library Council is looking at creating a website with a form to report such Internet documents. We should notify Rob if we discover any until the site is ready. 10.Tim wants us to offer a workshop on Government Databases through the Central Colorado Library System. The last time we did this, over 160 people participated. Mark, Chris, Lisa, Leanne, and an unnamed player to be named later by the Wyoming State Library will plan and present the workshop. 11. Unfinished Business: In regard to the future of CLA GODORT, the consensus of the group was to go with interest group status in the new Colorado Association of Libraries but to wait to see what the new by-laws say. There was some concern that if we made the group GO-PIG, the people who are not members of CAL and our Wyoming friends could be excluded. 12. No new business 12. Significant Events CSU is working on cataloging their old Forest Service publications and their water sources information. There is a new Metadata Librarian and they have an employee who figured out how to digitize a bound volume without disbinding or harming the original. This employee will be publishing the information and Sharon will keep bugging Fred until we know when it's been published. Nora Copland has retired which is a loss to all the III libraries. DU had her spend a day with them when they developed their Marcive specifications and think that was a major factor in their smooth load. The final results of the flood loss seem to be in the neighborhood of 89 thousand volumes. DU received the holdings of the Interstate Commerce Commission Library. They will only keep the unique items from that collection. Tom Fry has retired. Chris announced that we can now have URL's in the item level record in III. He reconfigured their electronic records and submitted 32,000 updates. This is all of their current holdings except Public Law records and he reminded us that only the top-level URL will display. They expect to finish cataloging all of the docs collection in ten years. Auraria is working on clean up of their cataloging. They have sent 3,000 docs to PASCAL (collective storage). Nan Myers will have a presentation on DataMiner at the Mountain-Plains Library Association this December in Phoenix. Louise said there will be several interesting documents programs. JCPL is re-evaluating its depository status. Sharon reports that there have been several interesting results of some of the research, such as overlap between depository periodicals and online, full-text periodical databases. She promised to share the highlights. Broomfield will be closing their old library on Sept. 14th and have a "soft" opening in the new library on Oct. 6th with a grand opening on Oct. 20th. We are all invited. They will refer their depository patrons to either CU or JCPL. Their holdings are now in the Plus system with Boulder and Louisville. Susan is working with Gary Morel to send old Rocky Flats documents to Front Range where he has gaps. Tim said he would take anything Gary didn't need. UNC has had a major reorganization and right now the documents department is directly under the head of the library. They are continuing their "import" of Colorado State Publications cataloging. Mines has two new reference librarians so they are fully staffed in reference for the first time in Lisa's memory. They do have an opening for a cataloger. Lisa is working three days per week until the end of December. Next year she will be working four days a week. Chris Thiry just returned from an internship at the Library of Congress Map Division and has brought back souvenirs (huge boxes of duplicate maps that LC was dumping). Lisa introduced her very good- natured and handsome son. CU Law has loaded 6,000 records for GAO reports. They will begin getting Marcive records for electronic only materials to save staff time. Alamosa reported that there has been a 27% increase in freshman enrollment despite the fact that there are retention problems in the area high schools. Many other academics also noticed an increase. Perhaps the bad economy is good for enrollment? Wyoming State Library has a new Intellectual Property Librarian, Dawn Rohan, who attended the meeting. She is already scheduled to do presentations all over Wyoming on the Patent and Trademark Library. There are problems with the display of WSL's URL records. We are invited to the Wyoming Library Association conference in Cody on Sept. 26-30. Some of the selectives in Wyoming have made major cuts in their selection profile. One went from 20% to 6% and the WSL has gone from 32% to 18% primarily though deselecting electronic publications. CU has cataloged a significant collection of historic foreign documents from Germany, Prussia, Austria and France. They are working on Great Britain's Foreign Affairs (equivilant of our Foreign Relations of the United States) to enhance the subject headings. They've added lots of cataloging records about Colorado water. They have finished the cataloging of all the hearings (paper and microfiche) from the earliest through 1944. The CU Library is writing a strategic plan. Fred asked if anyone had heard about the availability of the newly declassified House Committee on Un-American Activity hearings. The meeting was adjourned at 1:30 The secretary thanks all the members who kindly took notes during her extended absence. The Lakewood reference staffing has returned to a reasonable level and she has also been able to return. Respectfully submitted, Sharon Partridge, secretary Sharon M. Partridge Documents Librarian Jefferson County Public Library 10200 W. 20th Ave. Lakewood, CO 80215 (303) 232-9507 sharonp@jefferson.lib.co.us