GoPIG Minutes Nov 9, 2001 Mamie Dodd Eisenhower Public Library in Broomfield In attendance: Chris Brown (DU), Sharon Partridge (JCPL), Susan Simmons (Broomfield), Barb Thorne (Broomfield), Venice Beske (Wyoming State Library), Rob Jackson (DPL), Rob Richards (CU Law), Leanne Walther (CU), Judith Rice-Jones (UCCS), Tim Byrne (CU) presiding. While we were waiting to start, Sharon, Chris and Susan relayed some of the highlights of the CLA conference. 1. Susan and Barb gave us a tour of their truly beautiful new library. Highlights included the fact that technical services staff have windows and there's a hands-on interactive science center aimed from toddlers through high school. They have a huge fossil of dinosaur tracks in their entryway, a fireplace and a great deal of natural light. It was a real treat and made everyone envious. By the way, Broomfield integrates all of the documents into their Dewey collection including some in the children's department. They put many of the smaller documents into a vertical file by subject. Since they are a 10% depository, they usually only get one box a week. (personal aside - it would be nice to know some circ statistics for this treatment) 2. Susan is the new chair for the Colorado Association of Libraries Government Documents Interest Group beginning in March. 3.Minutes were not approved or corrected. The secretary was commended for putting URLs into the minutes. 4. Next meetings: December 7 JCPL 10:00 - 1:00 Jan. 11 CU 5. Biennial Survey: The answer to the question about the updated state plan is NO. It is OK to tell GPO that your workstation is not up to the current standards as long as you plan to meet whatever the current standards are when you update your equipment. Tim mentioned that Robin Haun-Mohamed will not be as forceful in reminding us to send in our Biennial Survey but if we fail to do so, we can expect an inspection. Also, a written collection development plan will be expected to justify a depository's unusually high or low selection rate. 6. Rob J, Chris and Tim reported on the FDLP Conference in DC. Rob lead with some general observations that this conference didn't seem to have a big theme or crisis or address any major issues. He later commented on the ghost town quality of DC during the conference. To encourage people to begin normal activities, the Metro was free and many restaurants offered a free glass of wine or a free desert with your meal. Two hours or so on Monday night were given to discussion of library responses to the 9/11 tragedy. There has been a drop of 14-18% in shipments. There was no discussion about fugitive electronic records though the Internet Archive or The Wayback Machine may address this need. Neither the regionals nor the selectives have to keep dual formats but some of the regionals are committed to keeping everything, even superceded items. There is some concern that staff changes at regionals meant that some of them didn't know they had made this commitment. One of the depositories experimented with chat/email reference. During a 44-hour week of coverage, they averaged 47 question. Only 20 of those were actual reference questions and many of the questions came from people who were in the library at the time they were asking their questions. GPO is committed to catching up on the self-studies. There was discussion of GPO procedures when they are asked to recall a document. 1.) Was the document distributed to libraries? 2.) Why does the agency want to recall the doc? 3.)Which option should GPO request of the libraries? Destroy, return? Then when GPO asks the agency to put the request in writing, 90% of them are never finalized. GPO is changing its mission/focus from products to service. Fran Buckley described the depository libraries as "a cross-agency citizen-centered information portal." GPO is going to reprint and distribute the missing issues of the Weekly Compilation of Presidential Documents. GPO Access is working on the problems with downloading large files. They are working on getting GPO in the first five returns from search engines. On Jan. 2, Commerce Business Daily will be officially replaced with Fed Biz Ops. Maps: and are both excellent sites to get access to all the topo maps for the country. Microsoft is acquiring ESRI which created ArcView etc. The EPA is experimenting with xml. They've loaded Statistical Abstracts and the CIA World Factbook on their website. xml allows a more detailed search and pulls extracts out of tables. It is under the "environmental node" of their site. (This site does not seem to be available anymore) Documents Data Miner 2 has not been officially released yet but you can reach it at It includes all of Tom Tyler's files and free MARC records for all the documents. The problem is that you have to capture them one at a time rather than by stem or some other grouping but Chris says they load very well. He thinks DDM2 is a major improvement but that Wichita is uncertain that future funding will be available to maintain the site. Cataloging at GPO reports that is working with NACO (Name Authority Cooperative) and SACO (Subject Authority Cooperative) and CONSERV AND BIBCO to create more cataloging partners. Presently, 37,000 of the CONSERV records are for gov docs. The Web Documents Digital Archive is in the pilot testing stage for the archival capture of websites and electronic documents. Both the Connecticut and Arizona State Libraries have also joined. This partnership between OCLC, GPO and the two state libraries will focus on capturing sites to be stored EITHER in the OCLC or the GPO archives. The first phase is the pilot test, second will be enriched CORC records and the final stage will be the archive which eventually will be able to distribute data to multiple sites. Janet Fisher from Arizona will be at the spring meeting next year and may have more detail than was available. The Small Business Administration sees four primary focuses in their mission: lending, management practices, procurement practices and disaster assistance for small businesses. Their website includes business plans and advice aimed at women in small business. The FTC (Federal Trade Commission) has set up some dummy web come-ons to trap browsers and show them how easy it is to be cheated. ERIC has a new online cross-language thesaurus that work in English, Spanish and German. BLS (Bureau of Labor Statistics) has redesigned their website based on testing with users! They have also committed to keeping all their old documents on the website, forever. They indicate out-of-date/superceded information with an icon of a dinosaur. STAT-USA reminds depositories that all the information on the site is available free from other sources. They have issued the last NTDB (National Trade Data Bank). Trade leads on the site will be replaced with a free database called Foreign Trade. National Center for Educational Statistics is issuing its newest statistics only on the web. 2000 Census will be released as 9 DVDs. Each of the DVDs replaces 12 CD-ROMs. The new access software will be called GO 2000 and it will be midway between GO and EXTRACT for ease of use. "It's not totally intuitive." Dum-de-dum-dum-DUM. The maps will be available as pdf filed (25M file) or paper (to buy). To print the maps, Venice recommended purchasing an 11x17" color printer. NTIS says that we should stop worrying. They are still going to be around. They receive 45,000 titles annually. The have a new digitization plan that will be brought up in three phases. Phase 1 is due in winter 2001-02 and will include all the titles from 1997 to present. The search will be free and if the document is already available on some other website, NTIS will point to the free copy. If NTIS has the only electronic copy, you will need to buy it for about $8. They think about 60% of what they'll have will be free. Their second phase involves creating "handles" rather than PURLs. A PURL points to a single location and a handle will point you to multiple locations. (Rather like the routing of email - if the first site is unavailable, it goes to another, etc.) Phase 3 involves a plan to be a single point of reference for their entire set of three million reports from 1945 - present. FirstGOV is pleased that the Bush administration has continued their funding. There will be a new taxonomy appearing soon, based on user information. This will change the browse by topic section of the site. 7. Rob R. reported that the Leiberman bill calls for a standardization of authentication for electronic documents. The law librarians' subcommittee on fugitive electronic documents has reported 50 documents to GPO which has already cataloged 35 of them. He reminded us that they are only searching for legal information. 8. Tim reported that the Energy Citation site that we looked at during the October meeting does have some problems. He said that if you search "kangaroo rat" you get 43,000 hits. They are working to fix the problems and the site is not officially open yet. 12 Significant Events CU had a flood over their microfiche cabinets. Because they had the information and supplies they needed and it happened while the library was generously staffed, they were able to save everything but the mf sleeves. Tim noted that the files affected were the GAO reports and the flood studies. JCPL is waiting to continue its study on depository status. DU - Chris noticed that the only members of SWIFT that are depositories don't have their documents in their catalogs so he is trying to expedite DU joining SWIFT. He has an idea for depository records but I don't remember what it was Broomfield is having their ribbon cutting on 11/10 and their grand opening on the next Thursday. They are having author presentations and many celebratory functions. (Once again, the library is beautiful and well worth visiting.) WY State Library - Venice met with 50 officials from the state government to review the Wyoming website for anything that might be a security risk. They decided they would not remove any information from the site and that they will not require a sign-in for browsers to their site. (Wyoming has always been a leader in common sense.) DPL - Government Documents and Business has been merged into the regular Reference staff and their reference books moved down to the first floor. This has created less use of the documents. (Surprise!) CU has finished cataloging ALL of their hearings and now has 1833 to current in their catalog. These are in paper and microfiche. The meeting was adjourned at 1:45 Respectfully submitted, Sharon Partridge, secretary