GoPIG Minutes Dec 7, 2001 Jefferson County Public Library In attendance: Rob Jackson (DPL), Sharon Partridge (JCPL), Sally Robinson (JCPL), Susan Simmons (Broomfield), Mark Anderson (UNC), Venice Beske (Wyoming State Library), Rob Richards (CU Law), Leanne Walther (CU), Dianne Koshak (Adams State), Yolanda Maloney (CU), Gary Morell (Front Range CC), Fred Schmitt (CSU), Lisa Nickum (Mines) and Tim Byrne (CU) presiding. 1. Sharon gave a tour of the government documents at JCPL without too much new to say. There are now six filing cabinets of maps that have been added to the catalog and put under their SuDoc numbers. The maps and many other things in the collection can circulate. The highlight of the tour was Sharon's magnificent (she said humbly) desk. She had attended an organizational workshop by Laura Stack of Celebration Presentations 303-471-7402 and the information actually stuck. Laura's definition of being organized is that "you can find what you want when you want it. (within three minutes)." (Yes, I found her name and number within the three minutes!) 2. There will be a hands-on census workshop at Greeley on Mar. 19. Mark said it would not be a repeat of the one UNC hosted last spring. 3.There was nothing said about the minutes. 4. Jan. 11 CU 10:00 - 1:00 people who will help with the offers lists are coming at 9:00 Feb. 8 meeting will be at UNC or Mines or the State Archives (1313 Sherman St.) Mar. 8 meeting will be at UNC or Mines or the State Archives Apr. 12 location TBA, may conflict with Spring Depository Meeting May 10 location TBA June 7 location TBA 5. USA Patriot Act requires librarians to keep secret any search warrants they are served. They can ask the servers to wait until the library's attorney can arrive. Librarians who do not have an attorney are urged to call ALA and ask to speak to the legal department. They should NOT tell ALA why they need the legal department. Subpoenas do not require compliance. The ALA attorneys are looking at the law and think that libraries need to "rethink the stand on patron information." 6.Tim reminded us that GPO has a procedure in place to deal with withdrawn documents. The Joint Committee on Printing has just been reorganized and the new chair is Senator Mark Dayton (D-MN). Dayton is interested in the committee so it may start to function effectively again. There was a very depressing discussion of the outlook for freely available information. Venice said that the Society of American Archivists is bringing action against the Presidential Records Act. ALA and GODORT are considering their official objections. Rob Richards said that Lieberman's bill to create a Chief Information Officer is still alive but barely. Lisa said that she was afraid that if the office were created, the focus would shift from providing information to restricting information. Rob Richards expressed the need for some kind of authentication or "watermark" technology that would establish and insure the legality of electronic copies. The AALL (American Association of Law Librarians) work with fugitive electronic documents means that they are capturing this information but may not be able to prove its authenticity. Tim reported that the FBI's removal of Project Megiddo didn't eliminate the document. He was able to find eight copies but they were all on right-wing sites that had changed the pdf format to html and thus could also have changed the content. Rob Jackson pointed out how impossible it is to protect anything from hackers. 7. The INS site www.ins.usdoj.gov/graphics/services/asylum/ric/index.htm provides several series. Profiles "provide a detailed history of a given country and identify all of the groups at risk for human rights abuses." "Alerts provide information on emerging social and political developments. They may include summaries of recent changes of government (including coups), or information on particular ethnic, political, religious, racial, or social groups at risk." "Question and Answer papers provide information on emerging social and political developments. They may include chronologies of political developments, summaries of recent changes of government (including coups), or information on particular ethnic, political, religious, racial, or social groups at risk." There are Information Packets that look like they are cousins of the CRS packets. Query Reponses are specific answers to questions from field staff such as Iran: Availability Of Pork (November 16, 1998). All of these are designed to help with the decisions made about asylum seekers. BOPCRIS at www.bopcris.ac.uk covers British government reports from 1688 to 1993. It contains Parliamentary papers, Session papers, and reports from the House of Commons. It does not include bills or debates. The subject indices are based on Ford's Brevets, which means there is variety in the subjects and that only the most significant reports are included. More are being added all the time. If you want bills or laws or debates, you should go to the official government site which goes back to 1993. It does not include any foreign or diplomatic information. CU has all the documents from both of these sites. Relief Web is a UN site, www.reliefweb.int/w/rwb.nsf (notice slight change from agenda listing) that pulls information from many sources of news and humanitarian information. It includes job openings in relief organizations and a library. One section is on disasters and gives details on what happened and what's been done. That section is current within days. Tim urged us to feel free to bring in new sites that we find and is thinking of making this a regular part of the meeting. 7. Rob Jackson and Fred Schmidt had an extended discussion about cataloging websites vs. bookmarks vs. cataloging electronic publications. Both DPL and CSU are reconsidering their presentation of web information. With GILS providing automatic access to web publications, the question of GPO's effort at cataloging was considered. Rob pointed out that if he can find a site within the first five returns on a Google search, he doesn't include it on the gov docs website (because it is easy for patrons to find). GPO does not seem to have clear definitions of documents, electronic publications and websites since their statistics seem to vary by what they're counting. Rob Richards reported that the AALL has found and notified GPO of 58 fugitive sites. GPO has cataloged 37 of them. They recently found a new set of anti-trust guidelines on the FTC site. He urged us to notify GPO if we learn that an agency has moved a publication. NTIS will launch its new website, a bibliographic database with links to full text in January. If a document is available from the issuing agency, NTIS will link to that full-text version. If NTIS has the only online copy, they will charge for access to the full-text. The question came up about the difference between the NTIS site and or . NTIS is contained within these sites and both of them have a broader audience age focus. NTIS continues to be the best source of university reports that are funded by the government but not considered government documents. Lisa wondered if the NTIS site will have new software or continue using the creaky software from the pilot project and if the pilot project members will continue to have free access. No one knows. Sharon brought up what she considered a noticeable increase in short shipments when the missing piece cannot be claimed. Tim told her to document it. Tim announced that FirstGov is being redesigned and that they are adding subscription services, mainly in the form of email alerts on topics of interest. Sharon expressed dismay at the new trend in cataloging where several different national forest areas are treated as one because they are centrally administered. She thinks the resulting cataloging is singularly unhelpful and cites the "[Ashley National Forest, Utah and Wyo.; Wasatch and Cache National Forests, Flaming Gorge National Recreational Area and other lands adjacent to Forest Service areas]" as an example. There are 52 quads under this title and each record uses the same title. Tim will send her the name of GPO's map cataloger. Lisa said she is sure that Chris at Mines makes changes to these records but that the changes are lost when the record is overlayed by official changed records. Tim suggested that Chris add an x to the end of the OCLC number to prevent the overlay and allow an inspection of the new record for any changes that are wanted. 8. DPL - Rob is considering adding catalog records to DPL's main catalog for selected documents of general interest. He asked for advice on profiling but the discussion turned to the question of loading all the records since selecting the best might imply that the others are not worth having. There are political problems and a DPL perception that the GPO records could overwhelm the patron searches. The selectives in the group that have their records in the main catalog have not noticed any problems. Mines- Lisa had to let a good worker go because of budget considerations. She recommends technician Cathy Crane for her detail orientation and good work; she thinks Cathy would be good at Dublin cataloging. Contact Lisa to learn more. Mines is hiring a new documents technician, cataloging librarian and has a new position for a public services librarian to supervise circulation and ILL. Lisa will begin working Mon.-Thurs. in Jan. WY - There is an opening for the director of the University of Wyoming library director. A search is on for a new Integrated Library System for the state. They will be changing from DRA. Adams State - Dianne brought some reference questions and asked about how restrictive access to LEXIS-NEXIS must be when they bring it up. Tim and Rob told her that anyone in the library could use it. UNC - They are hiring a new health-sciences librarian and Mark hopes to load some Marcive records soon. (He says there will be a party and we will all get loaded.) Broomfield - The grand opening went well and there's been a 50% increase in circulation over last November. In January, they are going to III MillAcquisitions. Front Range - Gary had just added some Rocky Flats cataloging records when the DOE sent some staff to check if there should be anything removed from the records. They don't think there are any problems. They are hiring a new head of reference and a decision between DYNIX and III will be made soon. CU - Leanne was very enthusiastic about cataloging the microfilm collection of League of Nations documents. There are over 500 reels and the only existing access is chronological or reel-by-reel. The documents cover 1919 to 1946 and the transition to the UN. She's been fascinated by what she's seen, including country reports to the League and reports covering the history of colonialism. Yolanda is planning to be the first librarian to attend the Engineering Department's (Christmas) party. She's going to show support for the library dean's appointment as head of the search committee for a new engineering dean. Tim reports that they are calling references are eight candidates for the state and foreign documents position and hope to interview soon. CU Law - They are hiring a new head of public services. Dallas is on sabbatical until February and everyone is helping with processing. They are cataloging GAO microfiche. CSU is looking for a new dean of libraries and expects to have one by July 1. Fred's received publications from an archives collection. There are many "really old" federal documents that are not in any of the standard indices. An example of the scope is a collection of Platte River Basin documents. JCPL - The documents pages have received an increase in pay over regular pages because of the extra duties. The search is almost finished for a new head of public services and the depository status reconsideration is on hold. The meeting was adjourned at 2:00 Respectfully submitted, Sharon Partridge, secretary