GoPIG Minutes Feb. 8, 2002 University of Northern Colorado Library In attendance: Rob Jackson (DPL), Sharon Partridge (JCPL), Venice Beske (Wyoming State Library), Lisa Nickum (Mines), Louise Treff-Gangler (Auraria), Shelly Drumm (CU), Fred Schmidt (CSU), Carol Perkins (DU -Law), Mark Anderson (UNC), and Tim Byrne (CU) presiding. Guest: Richard Gibboney, Archivist, James A. Michener Special Collections 2. Tim introduced Shelly Drumm who is working half of Peggy Jobe's hours while she is at the Math and Physics library. Shelly got glowing recommendations from her library school. 5. Mr. Gibboney gave us a preview of the work they are doing to digitize the Michener collection with a grant from the Colorado Digitization Project. One of the requirements of the grant is that the project has a Colorado focus and include a K-12 component. The filming and research for the novel Centennial is the focus of the UNC project and Gibboney presented the questions surrounding, and the results of, some photo manipulation. The pictures can be viewed at The results of cleaning an image can be dramatic and the viewer needs to know that he is not looking at the original image. Gibboney solved this ethical dilemma by showing both images on the website. He also cropped some pictures to make details easier to see but included the original too. The site should be completed in a couple months but it represents a couple years of work and 1400 images were used to allow the final selection of photos on the site. 1. Mark gave us a quick tour of his department and pointed out his new service desk, the fact that he's brave enough to put his office on the public side, and the huge number of volumes of the Serial Set he was able to get from N&O lists. He said the secret of his success is that he pulls the first and last numbers being offered, goes to see how much shelving he has full between those numbers and if it isn't much, he requests them all. Trying to figure out the exact volumes needed just slows the response and gives the East Coast time to get everything. 3. There were no corrections to the minutes. (But Sharon misspelled Chris Brown's name and apologies.) 4. Mar. 8 - the State Archives (1313 Sherman St.) - Be sure to contact Tim with any questions you want the archivist, Terry Ketelsen, to address. Apr. 12 - Auraria May 10 - DU June 7 location TBA July 26 - UNC 6. ALA Report: Louise and Tim reported on ALA programs. Louise found the Q&A sessions with the agencies very informative and reported that OMB Watch's website of information lost from the web will migrate to the ALA Washington Office. Tim pointed out that much of what has been removed by NRC, DOE and NTIS was sold to private parties, including CU, by NTIS and there has not been any effort to recall those physical copies. The CD-ROM about Surface Water that the depositories were told to destroy was also available for sale and many copies were sold. OECD is offering a free trial for the SourceOECD website to anyone who subscribes to any paper OECD titles. The cost of the website is the same as the cost for the paper and includes a paper copy. (Yes, that means it's free if you already subscribe and you contact them.) www.sourceoecd.org GPO is looking at an integrated library system and they'll need some expert help with selection. GPO is adding a note to their PURLs if it points to a document that has been removed for a known reason. EX. - "This site has been removed for security reasons." or "Due to current litigation, this site is unavailable." (I made those up.) There was some discussion of the GPO Access remote backup/mirror site that GPO Access is planning for the Denver area. Tim says it will not be CU but probably the GPO printing site. Everyone was surprised to learn there is a printing site (not the USGS site) in the metro area. The Denver GPO Regional Printing Plant is in Building 53 in the Federal Center. Tim suggested we ask T.C. Evans, director of the Office of Electronic Information Dissemination Services (EIDS), to give us a tour the next time he's in town. Andrea Stevenson, formerly UC Berkeley and current Chair of the Depository Library Council, is engaged to T. C. Evans. Census will release paper reports similar to the 1990 census reports. Paper maps are available for $5.00 each that go to the tract level. There was some discussion about how many maps are required to cover a county. Rob announced that DPL will have downloaded tract maps available on their web page. The Census website also includes some PowerPoint programs suitable for staff and patron training. Julia Wallace at Minnesota is scanning all the historical census reports from the first through 1980 and they will be available from the web site. The 2002 Economic Census will be conducted online. The Govt. Information Technology Committee (GITCO) is looking at "e-competencies." These are the recommended skills that depository staff would need to have. There are three tiers and the final report will be out in July. The current draft of e-competencies is on www.library.ucsb.edu/ala/gitco/ecomp3.html . First Gov has improved its search engine. www.firstgov.gov The Congressional Directory for the 107th Congress is not on GPO Access even though congress has started the second session. It is on Thomas. This reflects badly on GPO. They are requesting comments by April 1 about what they should digitize. There have been over a billion hits at Access since 1994. NTIS will unveil their Virtual Library beginning in Feb. Tim will share his beta-testing password with the blessings of NTIS. They have finalized the price structure for publications. If someone else has the document online, NTIS will link to it for free. If NTIS is the only holder, they will send anything under 20 pages for free. Everything 20 pages and over will cost $8.95 regardless of size. The full database will begin with 1997 to present with an eventual goal of 1964 to present. 8. The review of the FOI sites was tabled. 7. Judy Russell of NCLIS pointed out in a recent email at govdoc-l that the NCLIS report DOES recommend electronic distribution of information, i.e. holding the information rather than just linking to it. The reason that no one knew this is that it was not on the Key Recommendations part of the report. The full report included almost all of the recommendations from depositories. 9. UNC is hosting a Census workshop on March 19th from 1:00-4:00. Contact Mark for more information. 10. Sharon asked about CU's experience loading the State Publications records from CARL. Tim replied that you needed a new loader from III that strips the 049 field and up to four other fields. III already designed the loader for CU. George Machovec of the Alliance is the person to contact. CU gets monthly or semi-monthly updated and new records, usually 70-200 records and many of those are links. Venice brought up her bad luck trying to connect to the National Climatological Data. It turns out that the easy connect is only if your server ends in .edu. Public libraries and state agencies such as Venice's need to contact GPO for a password. 11 Fred Schmidt reported that CSU has purchased ExLibris. They have two digitization projects going on; one is a collection of National Geographic wildlife photographs by Tarst. The other is their International Poster Exhibition. There will be two census workshops in Feb. for their faculty and library staff. They are recruiting for a new dean of the libraries. The library attendance figures for 2000/01 are 1,454,240, a gain of 92,779 over the previous year. UNC has filled all of its library vacancies. Hank Brown has resigned as head of UNC so they will be looking for a new boss. WY - UW has hired a new 20-hour documents librarian and Venice recommended attendance at GoPIG. SIRSI is the new system for the state library. The Colorado Digitization Project has expanded to include Kansas, Nebraska and Wyoming. The state library will do a project on Western Trails. Mines also had a CDP grant for mining images. It is up and available now. Lisa is doing a White Paper about access to government documents to present to a visiting committee. Lisa gleefully told us that they are replacing her orange carpet! JCPL has decided to ignore the GPO cataloging for maps of National Parks and to do individual quad cataloging under the name of the quad. Doug Rippey, who is doing the maps, has contacted Vi Morehouse at GPO asking for the rationale of the new catalog records but has not received an answer. He created a cheat sheet to help figure the quad alphanumeric designations. Sharon will bring copies to the next meeting. All the linked records for the Interior Dept. have been suppressed with a note about why the site isn't working. Rob asked if anyone had information about e-global. DPL is considering it. He reported that there was a statistical glitch that reported DPL is getting 30% more books back than they are checking out. There is a new collection agency but the results still seem suspect. The statistics for documents show a 7% drop in 1999-2000 but a 23% increase in 2000-2001. DPL's 24/7 Internet reference is up and running. They contract with a company called LSSI to cover the hours the library is closed. DU-Law - The new library is being built and they continue to weed heavily in preparation. Chris Brown was able to create an access database of the J and L LC numbers for books that are unique to the law collection. Carol is on a committee for Prospector that is looking at best cataloging practices for web sites. She asked if anyone had anything they wanted her to take to the meeting. She got lots. Please keep GPO records untouched until GPO contacts us with a change. Please retain catalog records even if the particular library no longer has a copy. When the second library to send holdings to PASCAL has to discard their copies, they still have access to the PASCAL copies and they did subscribe. There is a fear that this will affect accreditation statistics. Right now the only way to see that a library has access to these titles is through Prospector. There is general opposition to suppressing shipping list records on the basic assumption that some access is better than none. We sent Carol off to fight the good fight. Louise told us the USATrade is available on trial through the Alliance. It is no longer available via the StatUSA password. CU is interviewing for the Foreign/State docs position. They had 30 applicants. Another opening for a Business Reference Librarian only had seven applicants. There was speculation that most of the people with that expertise can make more money in the private sector. The meeting was adjourned at 2:30 Respectfully submitted, Sharon Partridge, secretary