GoPIG Minutes June 7, 2002 CU, Norlin Library In attendance: Louise Treff-Gangler (Auraria), Susan Simmons (MDEPL, Broomfield), Sharon Partridge (JCPL), Mark Anderson (UNC), Doug Ernest (CSU), Fred Schmidt (CSU), Jessica Rehbaum (WY State Law Library), Dianne Koshak (Adams State), Joan Harms (DPL), Gene Hayworth (CU Business), Shelly Drumm (CU)and Tim Byrne (CU) presiding. We began the day with some discard list checking and then toasted Fred's retirement with champaign supplied by Tim. Fred said some gracious things about colleagues and we talked about his legendary status among documents people. 1. There was no tour. 2. Announcements: Tim announced that Supreme Court Slip Opinions are now electronic only. There was some discussion about what the "Essential Titles" list means. Joan told us that DPL just learned that it has lost $4 million in funding. ($2 million from the city and $2 million from the state.) They expect the losses to have a major impact on ILL. Susan will tell us about the workshop "What to do when the sheriff comes" at the next meeting. The workshop concerned the Patriot Act and libraries. 3. Minutes: The secretary apologizes to the 10th CIRCUIT Court Library for her continuing inability to get their name right. 4. July 26 - UNC, Greeley committee members need to be ready to work on state plan, see #11 below Sept. 13 - Wyoming State Library and State Archives Oct 17-20 is the first meeting of the combined CLA and CEMA= CAL (Go DIG?) Nov. 1 - Front Range Dec. 6 - Broomfield Jan. 10 - JCPL 5. First Gov has a new search engine (that is all that was said). 7. Balancing Information Access Since September 11: Background Issues Kit: GODORT has added information about post 9-11 information vs. security issues called Balancing Information Access Since 9-11 -- They have made a attempt to present both views. There's also a Task Force on Restrictions on Access to Government Information at The Federation of American Scientists has an article "Sensitive Data Found on Army Web Sites " at www.fas.org . The most comprehensive list of what has disappeared from the net is at 8. CIPA unconstitutional: Despite the fact that CIPA has been found unconstitutional, Tim predicts that it will be back in some form. We discussed this as an unfounded mandate. 9. Binding Hearings: Tim asked about other library's experience with binding hearings, especially those with staples. CSU has had extensive binding experience. They bind anything that is heavily used. Their binding contract calls for staple removal. 10. Fugitive Documents Project: There was a lot of discussion about the fugitive document project. People can volunteer to monitor an department or agency of their chossing. Susan at Broomfield will be the coordinator of the project and will gather information on a similar project in New Jersey. Any fugitive documents that you discover, send the URL and the title of that page, to her at simmons@ci.broomfield.co.us . We are to look for Colorado and Wyoming documents in our departments. The following are the departments and the library that has committed to searching: Defense - JCPL Education - UNC Agriculture - CSU Justice - CU Law National Endowment for the Arts, National Science Foundation, and Smithsonian - Adams State Transportation - Auraria We will report on our progress and any techniques that have been helpful at the next meeting. 6. Final Groundwater Monitoring Reports for AOC- A, Greeley, CO ANGS: Mark had an agency contact his department and demand that they place documents on public review and "have them in your catalog within a couple days." There was agreement that all of the libraries are free to decide whether to house documents sent unsolicited by an agency. This led to a discussion of some of the odd things in our collections that other people would not expect us to have. Tim agreed that a Union list of such items that are not in our catalogs could be added to the so to be created GoPIG website. We moved on to the problem of getting some state and regional documents. Louise suggested that we check the DRCOG website to learn about documents that we should have received but haven't. Mark said that Jim Jacobs at the Higher Ed department is very helpful. 11. Unfinished Business: Tim said there are still over 100 offers lists and that he is going to try mixing other libraries into the Natrona list rather than just going chronologically. He figures another two months before the moratorium is lifted and that when it is, he may set a limit on how many lists we can send at one time. We will work on the Colorado State Plan during the afternoon of our meeting in Greeley. The original Colorado state plan is in the state documents at ED3/60.30/P96/1986, "Colorado state plan for government publications dissemination" Come prepared and if you can't find your copy, check one out from one of the other libraries. The members are Tim, Fred, Mark, Chris, Venice, Rob, Dianne, and Sharon. Venice passed around a working draft of the Wyoming strategic plan. Factors to consider are: 1) the wording of the State Depository Law; 2) a strategic plan includes goals; 3) globalization makes foreign and international documents more important to all Coloradoans; and 4) identifying the strengths of existing collections." (Minutes 9-7-01) 12. New Business: Shelly has created a Colorado and Wyoming Depository Library Resource Pages website which includes a directory of all the Colorado depositories and all the Wyoming depositories. Selective depositories will be asked to send the contact information for any additional staff in their departments and what they'd be contacted about, information about any selective housing agreements and major/unique collections in our libraries. Also send any collection development plans, Internet use policy, and/or any use policies. Item selection update time reminded people that they can check the DU "Item Selection Tool for Colorado Area Selective Depository Libraries" at . This allows you to see exactly what other libraries select. There was some discussion about how many of us can still use 5 1/2" discs and the answer seems to be, "not many." 13. Library Significant Events: Auraria is happy with GoPrint software to network their printers. They don't charge for up to 50 pages of print and the software purges the print job after one hour. Mines sent the information the orange carpet is now gone! Adams State has a webpage at Wyoming Law announced that Ann Fair has retired. The Wyoming State Library is having their grand opening on the same day as our meeting there. Jessica proudly showed us the AMAZING website with a fabulous search engine that they have developed with Oklahoma. . It contains (so far) FULL-TEXT cases for OK from 1890-1910, 1917-present and their statutes and legal forms, cases for UT 1861-present, case for Wyoming 1997-present (they are working back) and NM 2000-present. Oklahoma started the site and invited other states to join so I can imagine this only getting better and better. There is a 20 page guide to using the site. Broomfield -They are using some new software for budget and performance management that the city has adopted. They will have six new net computers with Windows 2000. JCPL - Has the full report from the El Paso County Sheriff on the shooting of Daniel Rohrbough. DPL - Shares the computer line with the city which means there are times when the link is slow. They've sent their item selections to Marcive to get the records from 1995 to current. They are getting records for general handbooks and all the hearings except appropriations. UNC - Mary Linscomb from Archives is retiring next year. They now have 150,000 records loaded. CU Business - Gene Hayworth, new librarian attending during his first week. CSU will have two openings. One for a veterinary librarian and one for a database manager. The meeting was adjourned at 1:30 Respectfully submitted, Sharon Partridge, secretary