GoPIG Minutes Feb 7, 2003 Jefferson County Public Library In attendance: Doug Ernest (CSU), Sharon Partridge (JCPL), Chris Brown (DU), Carol Perkins (DU Law), Katherine Sayer (United States Courts Library, 10th District), Joan Harmes (DPL), McKinley Sieflaff (CC), and Susan Simmons (Broomfield), Lisa Nickum (Mines), Don Ford (CU-Law), Susan Xue (CU), Tim Byrne (CU) chair. Guests: William Knott (JCPL), Sally Robinson (JCPL), Doug Rippey (JCPL) 2. Sharon asked for a change of order for the agenda so we began with announcements. Maureen Crocker from the State Publications office is doing very well and is back at work. Tim is feeling much better after his surgery and is working his way through his email. There will be a Census 2000 workshop following the Depository Library Council meeting in Reno in April that will cost $80.00 and Tim is doing registration. The GoPIG meeting at DPL is going to be on Mar. 21. Doug Rippey asked what the other libraries were doing with the paper and electronic ATSDR (Agency for Toxic Substances and Disease Registry) records from the Center for Disease Control. The catalog records in Prospector are very inconsistent for the paper records. The Titles and SuDocs involved are HE 20.502:98014850 Public health advisory, ToxFAQs which doesn't seem to have a SuDoc, the Public Health Statements HE 20.502:98014846 AND HE 20.2/2:P 96, and Toxicological Profile for...HE 20.798:. Doug would like to know if someone is willing to volunteer to catalog the two remaining web collections (profiles and statements still not in OCLC today 2/21/03) ideas for a SuDoc for the ToxFAQs and for the Prospector members to reach some kind of consensus on catalog records for these in light of the AACR2 Chapter 12 rule changes and LCRI 21.3B.. 3. Minutes were approved. 5. Bill Knott, head of JCPL, announced that he will probably decide that JCPL should give up its depository status. There are a great many sources for documents in the metro area and Prospector gives the patrons access to other library collections. This caused some discussion about overlap of collections. 4. Next meeting place and time Mar. 21 - DPL 10:00-1:00 come in the east door if you arrive before 10:00 Apr. 25 - Auraria May 16 - DU June 13 - Western State at Grand Junction. July - Greeley Sept. - CC Oct. - DU-Law 5. Bruce James, the new Public Printer and Judy Russell, the new Superintendent of Documents came to Denver in January. They toured the Pueblo mirror site and the Consumer Information Center. When they came to the Denver bookstore, Tim made a point of attending. They said the staffing at GPO has gone from 9,000 to less than 4,000 and they are very worried about the aging of the management pool. All of the management at GPO is over 50 years of age. James is planning a very active approach and Russell is committed to change. She has made TC Evans the deputy SuDoc and he will manage the day-to-day operations. James said that the OMB is starting to back off from their position and he has been able to work with Daniels. GPO was the low bidder to print the budget. Tim feels that James has the political clout to make the changes in the GPO legislation that are needed. He thinks James will make some changes to the agenda for Depository Council. James also spoke at the GODORT business meeting. 9. There was a report that an FBI agent was at the ALA meeting, which caused some excitement, but ALA meetings have always been open. ALA passed a resolution about the USA PATRIOT Act needing review of some of the existing parts. 6. Tim reported about ALA. National Agricultural Library is adding state agricultural documents to AGRICOLA and looking for partnerships with states to get existing records. Tim asked if CSU would be interested. The World Bank has a lot of info online such as the World Development Indicators and the Government Finance Development. However the web versions don't have everything on the CD-ROMs so don't discard the disks. Coming in the next few months is the World Bank E-library which has full text of publications. Beginning in April, this will be available as a subscription. The "Source OECD" is the model they are using. Patricia McDermott of the ALA Washington office reported that it is "chilling" to see a list of what they're tracking. GPO has narrowed their search for the new ILS system to III, Voyager and Endeavor. Their first goal is to create a library database. They are going to load the entire 1976-current database and become a clearinghouse for retrospective cataloging. Their second step is to create a serials check-in system. They do their own authority control. Good luck GPO. They also announced a new award they are planning for the "Depository Library of the Year." The "Claims Exhausted" page is up and running at . You need to check the list before you submit a claim. There are two new formats being distributed; e books and mini-CD-ROMs (which will work in the regular drives). Tim told us again that we all need to subscribe to the FDLP Announcement Service. To subscribe, go to http://listserv.access.gpo.gov/. Click on < Online Mailing List Archives >. Click on < GPO-FDLP-L >. Click on < Join or leave the list > and follow the instruct. GPO will quit using govdoc-l to make official announcements. You can also go the http://listserv.access.gpo.gov to see the mailing list archives. There will be a mailing list to announce new titles for law and other topics. There were the usual statistics: total titles for FY2001 were 15,235, for FY2002 19,831. Paper went down, microfiche went up and CDs stayed the same. GPO Access has had 1.6 billion hits since it started. There are 142,000 titles in Access with 92,000 links and 2,800 databases. They are all being acomized which should make downloads faster. The regs.gov site is up and taking public comments in response to Federal Register announcements. Beginning with the 108th Congress, the GPO will use PKI authentication software. This software is from a private company, which is causing some concern but the reader will be available for free. Readex is actually digitizing the Serial Set after Lexis-Nexis has been saying they would for years. They will release it in two sets. The pre-Civil War set has a pre-pub price of $23,000 while the complete set will pre-pub for $100,000. That doesn't include the $2,000 per year access fee. 10. There was some discussion about unsuppressing the shipping list records in Prospector. The final decision was that if this happens, it should only be the monographic shipping list records and only one library should display them. CU will load their shipping list records with CC to see how it works. Tim proposed a list-serv for the Prospector depositories to share problems with records. It was agreed that all the libraries should begin adding any multiple part sets to the record for part 1 and remove any other records until the final arrives. 11. The State Plan will be loaded to allow us all to review it and make any recommendations before it is submitted to the directors for signature and sent to GPO. 12. Susan S. distributed a new list of areas to search for fugitive electronic documents as well as the procedures that the law librarians are using. There were updates from DPL and JCPL, which has finished DTIC, USAF, the Navy and the Reserve. 13. The NTIS pilot project is dead and it doesn't seem that they are really offering links to free copies of publications if they are available from some other agency. 14. DPL's Marcive load has been stalled since November. The entire 4th floor is now devoted to documents. The Denver city/county computer system had a hardware failure that really hurt the library. They are hoping to establish a library district. They have made progress on the lost docs project, finishing the Forest Service. DU Law is moving on schedule and under budget and hoping to have the collection integrated with Penrose by July 15 for an August grand opening. CU - Susan X. reported that she'd been to China and returned with lots of great publications of statistics. She thought that indicated a greater openness by the government. U.S. Courts library has a 10% cut in their budget. They are planning an open house to encourage the other agencies in the Federal Building to use the library. Broomfield - Helen Martin is retiring on April 1 as the head of the library, after 27 years of service. CC is now at full staff and has their wireless network up and running. They are adding 500 records per month and deleting 200 a month. They are going to be offering duplicate maps from the late 1800 Atlas of the United States. CSU - Katherine Murray Rust has been hired as the new director. They've received an extra $650,000 to keep serials and Doug has cut the selection rate to 58%. They have no space in the library and are looking at compact shelving rather than moving more docs into storage. Tim pointed out that because many docs are not in the catalog, docs might require browsing more than the totally cataloged collections. Mines had a reference librarian resignation. They won't fill the position but haven't had to give it up either. They have no reference staff on evenings or weekends. They are going to work on USGS URL links. Some of these have been distributed in paper to FDLP libraries and others have not. They want to add links to existing records that lack them as well as cataloging electronic-only items that GPO has missed. DU unveiled its new library Web site in January. Users can enter catalog searches from every page. They now have a wireless laptop cart for docs and it is moving their projects along at a much faster rate. They are cataloging the selected contents of the Serial Set. A new initiative, tentatively called "Documents by Request" is offering a shelf list by SuDoc and will scan docs for patrons on demand (see http://www.du.edu/~cbrown/andriot/). The service would be offered to citizens of the 1st Congressional District, but not everyone nationwide. DU is also close to purchasing a Canon MS400 microfiche scanner. If you add, change, remove 856 fields in your MARC records, you must re-contribute them to Prospector so that they display properly. You do this by suppressing the record, exiting, going back in and unsuppressing the record and exiting again. There needs to be a change in the BCODE3: field (007 in the JCPL catalog). You can also do this by creating a Review File (Create Lists) of all records with URLs, and using the batch contribution feature of III (A Additional System Functions; then G Send a group of records to Prospector) CU is considering a single reference point and is looking for pluses and minuses from other libraries. Tim did a survey of the regionals. They are doing retro cataloging of the FS collection (pre-1969 HEW) and their Rocky Flats collection. Respectfully submitted, Sharon Partridge, secretary