GoPIG Minutes Mar 21, 2003 Denver Public Library In attendance: Rob Jackson (DPL), Sharon Partridge (JCPL), Chris Brown (DU), Leanne Walther (CU), Susan Simmons (Broomfield), Don Ford (CU-Law), Susan Xue (CU), Gene Hayworth (CU), and Tim Byrne (CU) chair. Joan Harmes (DPL) was able to join us at the end of the meeting. 1. Tour of Denver Public Library included the Western History area with the majority of its collection in closed stacks. They hold the Wilderness Society archives and collection as part of a very large environmental group focus. The "new" DPL was celebrating its 8th birthday and still looked great. Rob said the library is committed to constant maintenance to keep it looking new. DPL has been a depository since 1909 and some of its treasures include all of the topographic maps for the country, the American State Papers (much loved by genealogists) and one of the most complete Serial Sets in the country. Rob noted that the use of the patent disks has fallen off greatly since so much of the data is now available online. 2. There were no announcements. 3. Minutes were approved. 4. Next meeting place and time Apr. 25 - Auraria May 16 - DU June 13 - Mesa State College at Grand Junction. July - Greeley Sept. - CC Oct. - DU-Law 5. Auraria sent out invitations to its 25th Anniversary celebration and Tim noted the T. C. Evans will be attending. He reminded everyone about the post-conference Census workshop and said there may not be enough people registered to hold the workshop. 6. Tim asked Leanne to contact the National Archives in Denver about getting a presentation on their new electronic databases. Eric Bidner will give a presentation at the May 16th GoPIG meeting. 7. Sharon was confused and thought that she'd been in contact with the hostess for the Grand Junction meeting when it turned out to be someone who wanted to attend the meeting. We talked about changing the date but the week before June 13 is the Interagency Depository Seminar and the week after is the ALA conference so we will not be able to change the meeting. Kathy Tower sent some information about hotels and attractions (see the end of the minutes) and we discussed workshops that could be added to the meeting to make it a draw for the far-traveling folks of the western slope. Tim pointed out that the members who were at the meeting when this June 13th meeting was set are EXPECTED to attend. Rob was very enthusiastic about organizing a mountain bike tour while the sedentary among us looked at him as we would a Martian visitor. Contact him if you are also enthusiastic. We thought the National Archives workshop might be a possibility and Tim set up a committee to create a program. The members are Susan Simmons, Tim Byrne, Chris Brown and Kathleen Tower from Mesa State. 8. The DLC meeting in Mobile had a meeting with GPO staff who indicated that there were major changes being considered in free access philosophy about public workstations. We should be able to provide a guest card to depository patrons at any libraries that require "signing in" procedures. 9. Budget cuts at different depositories were discussed. DPL has lost $4 million in the current year. JCPL is ok largely because of exceptional work by our business manager and her ability with long-range projections. DU is tightening their spending but their private status protects them from any real budget cuts. Broomfield has prepared alternate budgets but the new mall sales taxes are cushioning them. They don't have any extras but haven't had to make any cuts. CU Law has a $400,000 cut. They quit buying any monographs starting in January. Arapahoe Community College Library no longer has any librarians on staff. They only have administrators and paraprofessionals. CU is looking at cutting $17 million. The Library may have to cut $1,100,000. Last year they were able to save the materials budget but that is unlikely this year. They expect severe cuts in their serials and may even lose some staff. 10. Rob, Tim and Chris will be attending the Reno meeting. JCPL is sending Carroll Davey who will be the head of the committee to discuss JCPL's depository status. She has worked hard to learn about the FDLP. The regionals are going to try for a strong showing. They are looking again at the super regional idea. There was some discussion about what GPO might be able to offer such as free subscriptions but Rob pointed out the philosophical problem of charging anyone for information for which the taxpayers already. 11. For the Fugitive Documents Project, Susan had a list of the latest agency assignments and the rest of us had little progress to report. Rob asked about finding documents for another library's area. We agreed that we should send an email notice to the library responsible for that area and sent a notice to lostdocs if there wasn't a library assigned. 12. Tim pointed out that the new Executive Order 12958 would allow reclassification of previously unclassified materials, so that something that had already gone into the depositories might be reclassified as secret and recalled. He said that the Dept. of Energy materials at DPL, CSU, CU and Mines would be easy to recall because few copies were distributed. There doesn't seem to be anything planned for recalling purchased copies of the same material. 13. There was no unfinished business. 14. ERIC seems to be under attack. Sheila McGarr, formerly of the GPO, is currently in charge. 15. DPL has finished their first set of records for a Marcive load. They are beginning with the oldest records first and will be loading 5,000 a week. Congratulations!!!! They will be circulating all of their hearings and any paper copies of online documents. Almost all of the libraries represented have a written set of procedures for visits by law enforcement under the USA PATRIOT Act. DU is working on a program that will allow them to count the number of "click throughs" on links from individual records in their catalogs. They hope to be able to compile the same type of circulation statistics for their electronic items that they have for the physical formats. CU - LeAnne is on the committee that was looking at the one-service-desk concept for Norlin. The three scenarios recommended by the committee all include adopting the concept with the exception of the government documents desk. Everyone wanted to keep that one separate although they are expected to include documents in their regular reference service. Susan X. reported that she's also been working on the problem of statistics for individual electronic publications and that III has promised to have some sort of statistical program in about a year. She has a report about database usage and offered some of the highlights. The Government Documents web page is the most frequently used part of the library's site. In the last six months, there have been 250,000 downloads from the docs site. September and November are the busiest months and they average 692 visits a day. Only 40,000 of these downloads were from computers within Norlin. Google is the search engine that is most likely to point to Norlin and "affirmative action" and "alcohol statistics" are the two most frequent searches that take people to Norlin. They suspect that their annotations for all of their links are a prime factor in their wonderful statistics. Tim reported that Susan will be working to update "Colorado By the Numbers" and asked for feedback from any of us. Gene - They are working to transfer the data from all of the CD-ROM products that deal with business. He also asked if anyone else had trouble trying to load USA Trademark. Please contact Gene if you have any help. Broomfield - Helen Martin's retirement party will be Mar. 31 from 3-5:00. Susan S. will be acting director until mid-May. Way to go Susan!! Hotel/Motel rates for June in Grand Junction. Holiday Inn $89.00 Days Inn $77.00 includes breakfast La Quinta $109.00 ($72 for a group rate) Adams Mark $99.00 average (has rates for AAA, AARP and Govt. employees) Motel 6 $47.97 for one person, 2 = $53.99, 3 = $56.99, 4 = $59.99 Respectfully submitted, Sharon Partridge, secretary