GoPIG Minutes Apr 25, 2003 Auraria Library In attendance: Sharon Johnson (Air Force Academy), Elfriede Jepp (USAFA), Annette Pope (USAFA), Mark Anderson (UNC), Sharon Partridge (JCPL), Carol Perkins (DU-Law), Leanne Walther (CU), Susan Simmons (Broomfield), Barbara Whalen (DPL), Lisa Nickum (Mines), Louise Treff-Gangler (Auraria), and Tim Byrne (CU) chair. 1. Tour of the library included strengths in Congressional, statistical and Justice Dept. documents. Auraria circulates most of its collection and they have a mandate for zero growth. Louise has dealt with this via PASCAL and weeding large sets. She faces “heavy-duty weeding” in a few years. 2. Announcements: Sharon P. announced that she can’t attend the next meeting and someone else will need to take the minutes. Louise passed on a request from Vicki York at Montana State University for someone to attend the NPR program offered at the Paramount Theater on May 18th at 7:00. Tickets are $34 from Ticket Master. You may remember Vicky being at GoPIG meetings during the summer a few years ago. If you think you’ll be attending and would enjoy some pleasant company, please contact her at vyork@montana , edu Lisa Nickum would like some contact information for the person responsible for your USAPATRIOT Act response procedures. Her email is lnickum@mines.edu 3. Minutes were corrected to show that “DU Law is moving on schedule and under budget and hoping to have their grand opening in June. They will be on the main campus and happy about having greater access to the documents housed at Penrose Library, also on campus.” Louise would like us to have some clarification about cataloging procedures at one of the future meetings. 4. Next meeting place and time May 16, 10:00 - DU --Includes a program from Natl. Archives on the new databases available June 12-13 - Mesa State College at Grand Junction. July 25 - Greeley - There will be an afternoon training program from Lexis-Nexis for advanced searching of LexisNexis Congressional and Statistical. Sept. - CC Oct. - DU-Law 5. Susan distributed handouts for the Grand Junction meeting, June 12-13, co-sponsored by CAL’s gov docs interest group. She noted that Sharon might be on the panel to discuss depository status but this had not been confirmed. There is no fee and registration is not required but do let Susan know if you are attending - ssimmons@ci.broomfield.co.us. 6. Five people from Colorado attended the Depository Library Council Meeting in Reno. Everyone had to walk through the casino to get to the meetings (makes you sorry you didn’t go, eh?). The first day was a radical departure from the usual DLC agenda with Bruce James asking the Council to brainstorm with a facilitator. The audience was not allowed to participate until the afternoon. James asked for a “50,000 foot” view of GPO but this seemed difficult for many of the participants who kept focusing on minutia. James reported that in the future 50% of GPO’s products will not be printed at GPO and his plan for change has three steps. 1.) Fact-finding including user profiles. 2.) Strategic planning and 3.) Implementation. Tim noted that some of step three is already happening since he has already brought in new people and is reorganizing the departments. One example is that James will merge functional responsibilities within GPO Sales and FDLP. Some of the discussion topics for Council included GPO as an aggregator with fees for access (free to depositories) and depository libraries as a “community of practitioners.” There was discussion redefining the focus for libraries from collections to services. GPO will work on changing Title 44 but probably in steps rather than the sweeping changes attempted before. James also notes that GPO can change its own regulations since they wrote them. An example of why change is needed is that the subscribers to the Federal Register were once 35,000 and are now only 2,000. Council sees the role for FDLP as cataloger, aggregator, expert consultant, and permanent access provider. Sheila McGarr is returning to GPO in her old job as head of the library division, replacing Bonnie Trivizas who is retiring. GPO now enjoys status as an “archive affiliate” per the National Archives. They expect to have the PKI authentication software working by the end of September. They will be the only agency with this capability and hope that it will draw some of the other agencies into the GPO website. Some of the other things they are looking at for the future include an Economic Development Service to assist depositories in low-income areas. They will provide services to boost the economy in these areas. They are encouraging the state libraries to include links to GPOAccess and Ben’s Guide with the suite of databases provided to libraries. There will be an adult version of Ben’s Guide. GPO is looking for digitization partners (you digitize documents and they include them in Access). It is likely that self-studies will disappear and GPO is thinking about have localized inspectors who would also provide consultation and training services. These “inspectors” would probably be based at the regionals (many covering more than one state) and may even be used to allow the regional librarian to be away from the library more often. GPO would pay the salaries for these positions as a support for the regionals. A new set of Core Collection lists are likely with variations based on the type of library. Scanned copies of forthcoming documents might replace microfiche. (No retro work.) A CD-ROM will be issued with the investigation of the Challenger accident. GPOAccess is getting a new search engine. GPO is trying to get the CRS reports into the FDLP. They are reconsidering the ban on requiring ID of depository users in light of security concerns. GPO may have a collection soon to put in their new catalog. They are looking at the concept of becoming the U.S. Library of Public Information. The Library of Congress doesn’t collect docs and the boxes of documents that have been sent to NARA are never unpacked so they may have an existing source to even have a retro collection. This would be a library of last resort and is not intended to replace regionals. They have statistics on the number of searches by source to their PURLs. The top sources are search engines which they think is a result to paid placement that they started a couple years ago. CU is number 17 on the list of origination sites. If you have any additional URLs that your patrons use to access electronic documents, you should send them to GPO so that those searches are credited to your depository. While it is considered good if a site has a “click-through rate” of 3%, GPO’s rate is 15%. (Three percent of the people who get your link while they are doing a search actually follow that link to your site. - sp’s best guess) Tim’s favorite program was “Deposits and Withdrawals: A Survey of Depository Libaries That Have Recently Changed Status.” Luke Griffin and Aric Ahrens contacted all the libraries that had changed status, with the majority having dropped it. They did some statistical analysis and learned that the vast majority of dropouts had been depositories for less than 50 years, had a selection rate less than 20% and their overall collection was under a million pieces. The reasons for dropping have also changed. 70+% in 1970-1984 dropped because of lack of use while 59% of the libraries in 2000-2002 cite staff or funding problems. The number of depository libraries was very stable until 1962 when each Congressional District could have two depositories instead of just one and law libraries were added outside that limit. 7. LOCKSS is a program started by Stanford to preserve electronic journal articles through authentication of data and recovery of lost data. It stands for “Lots of copies keeps stuff safe.” LOCKSS DOCS is a project in the beginning stage to use government publications with the LOCKSS system. CU is taking part. The system relies on software that compares databases at the member libraries and searches for changes such as dropped or changed data. If the majority of the databases say one thing and one of the databases has something different, the different database will be corrected to reflect the majority. It works well to clean up databases. In the example of a commercial vendor, it will remove ads and eliminate unrelated links. It may also protect the data during computer migration. 8. Susan asked for program ideas for the CAL meeting , Oct. 16-19, at Keystone. The theme is “Working Together - Works!” One of the ideas was to repeat the NARA program on new databases. 9. No unfinished business. 10. No new business. 11. Tim asked the Air Force Academy for an update. The security measures have become stringent with parking allowed only outside the library/cadet areas. There is a shuttle to take staff to the campus. This may change to allow underground parking. They are required to wear security tags and use access codes for doors. The codes are changed monthly. The rape accusations have caused a great number of changes particularly during the first ten days of the new superintendent’s tenure. Room locations for female housing has been changed and the equivalent of a “residential advisor” will become a 24-hour position. The Academy is looking at the definition of sexual abuse since the existing one might be overly broad. The biggest change is that the athletic departments will now report directly to the commandant. The athletes have enjoyed a greater latitude than the rest of the cadets and now the focus will be on athletics only as a contribution to the Academy. Elfriede is retiring in September and Sharon may have little to say about her replacement. UNC is looking for a new archivist but this may be a temporary position. They also need a new Bibliographic/Library Instruction librarian. JCPL has cut its selection rate in half. They now have a complete set of the 1930 census records for Colorado on microfilm. Sharon reported that Rob Richards has been accepted by the University of Virginia and is waiting to hear from Penn. He said that UVa was “very generous” with financial aid. Respectfully submitted, Sharon Partridge, secretary