September GoPIG MinutesGoPIG Minutes September 26, 2003 Tutt Library, Colorado College In attendance: Mckinley Sieflaff (CC), Daniela Veroor (CC), Carol Perkins (DU-Law), Susan Xue (CU), Chris Brown (DU), , Sharon Partridge (JCPL), Lisa Nickum (Mines), Cheryl Livingston (Mines), Louise Treff-Gangler (Auraria), Doug Ernst (CSU), Gene Heyworth (CU), and Tim Byrne (CU) chair. 1. Susan Simmons has received an award from MPLA to allow her to attend their leadership conference/workshop. Way to go, Susan! 2. Minutes from July were approved. 3. Next meeting place and time Oct. 31- DU-Law Dec 5 - CU - bring lists to check, if you like Jan 16- Mines Feb. 20- JCPL Mar 19 - Auraria Apr - Federal Center for meeting with librarians there May - WY? 4. Tour of the library as it is and discussion of the many changes that will be taking place. Mckinley will be moving the collection to various parts of the library and asked for suggestions on what might work as chunks. 5. Chris dazzled us with his program for tracking URL usage in his catalog. There is a background program that captures every click on a link in the catalog and produces a report that Chris can sort by SuDoc Class to see what kind of “circulation” he is getting for electronic items. It also gives him a heads up about broken links. It requires indexing the URLs at keywords in the catalog and adding a prefix = to each URL. It allows him to capture the domain of the user’s computer so that he can see foreign users, on-campus, off-campus and how people are getting to his catalog. Of course, it is much more complicated than this report but Chris is willing to share the program which is surprisingly short. Contact him at cbrown@du.edu if you want more information. He also has a handout of the PowerPoint presentation he gave us. We had some discussion about keeping user information in view of the USA PATRIOT Act. He will be presenting this same program at the Oct. FDLP conference. 6. Sharon (with a tough act to follow) reported on the NCJRS Database at www.ncjrs.org (note the org!). She pointed out the very nice essays with built in links under the term “In the Spotlight.” She noted how few of the newest electronic publications are in the GPO cataloging. The website has Criminal Victimization for 2002 while the newest issue that’s been cataloged is 1999. Some of the publications go back to 1980. “Search Abstracts” allows more sophisticated searching that “Search Full-Text.” It is also very easy to order publications from them. You can only order three titles a day but they don’t mind daily contact. They also have an email notification system called “Just Info” for new titles. It comes every two weeks and Sharon gets and recommends it. Tim pointed out that CU has all the NCJRS Microfiche collection covering 1974-1989. This is a collection of publications for which NCJRS received copyright clearance or for which there was no copyright, so, in addition to federal documents, it contains state, local, foreign and international documents as well as some journals and commercially published items. Louise also likes this site and recommends TranWeb at Northwestern which she says has the best Criminal Justice site. It is under the Transportation Library at subsection D. Which should make all of the rest of us wonder how Louise ever found it. 7. Because of the recent discussions on govdoc-L, we discussed loading records into OCLC which does have a cost. The regionals are trying to see if they can all load their records together and save money. 8. There was very little discussion on the Essential Titles List except to say that they clearly have to be focused by library type and Judy Russell is well aware of this. There are efforts at GPO to make requirements less standardized to better meet the needs of the depositories. Many people expect the Y4 microfiche to go the way of the Y1.1 microfiche. 9. Tim again discussed the digitization of the Serials Set and the competition between Readex and Lexis-Nexis. He said that a number of former employees of Lexis-Nexis (CIS) have ended up going to work for Readex. Readex is holding a conference in late Sept.-early Oct. with a presentation by August Immoltz, recognized as an expert on the Serial Set. Tim will try to see if he can entice Mr. Immoltz to Colorado to give the presentation to GoPIG. Tim also discussed having more “training” at future GoPIG meetings. His plans for the Oct. 31st meeting would be an additional two hours in the afternoon with presentations on various electronic resources. 10. A reminder to send any collection development policies to Tim or Susan X to be added to the depository directory website. Also include any other policies that relate to docs. Feel free to send pictures if you like. 11. No new business 12. Wyoming State Library had a range collapse. CSU is celebrating it CENTENNIAL as a depository library on Nov. 10 at 3:00. Judy Russell will do the presentation and we are all invited. Congratulations!!!! DU Law has finished the move to the new building and they now cover three floors. DU had twenty applications for the job of the documents aide. CU-Business now has self-check-out. Mines is having minor construction at the circulation desk. They’ve added a coffee cart and part of the staff reorganization means a cut in reference hours on nights and weekends. CC is moving a majority of the documents to compact shelving. They view this and the other location changes as temporary since the dean is committed to getting a new library. Auraria is cutting hours and charging for printing. They are getting a mural on the second floor.\ CU’s Provost came up with $80,000 to add to the student assistance budget to keep the library open for the same hours. Tim had a magic moment in reference work when he was able to find a list of the native American chiefs who were sent to prison in Florida in 1974 after the Red River Uprisings by going through a volume of the Proceedings of the National Museum. Those inspired moment are what keep us all going. Respectfully submitted, Sharon Partridge, secretary