GoPIG meeting at UNC, Greeley, September 29, 1994
 
Present:  Mark Anderson, Theresa Salis, Shirley Soenksen UNC; Lisa 
Stromberg CO School of Mines; Fred Schmidt CSU; Marit McArthur Auraria; 
Janet Lee Regis; Deb Van Tassel, Tim Byrne, and Debbie Hollis CUB.
 
The group toured the UNC Documents library.  
 
Announcements:  Tim introduced Deb Van Tassel.  She is the new temporary 
international documents librarian at CU Boulder and comes with experience 
from Auraria and CSU.  
 
Next meeting place:  Janet Lee agreed to host the next GoPIG meeting on 
October 27th.  It was noted that Louise Treff and Suzanne Taylor may 
attend MPLA which occurs at that time.  
 
CARL update:  Janet Lee reported on behalf of Louise Treff.  Louise said 
that indexing on the MARCIVE file has been fixed but warned to watch future 
tapes.  DPL will have a tape made from OCLC rather than try to extract 
their records from database 83.  They will load the OCLC records into a special 
file to review.  
 
Database 83 and 99 can be flipped but CARL says it needs at least a month 
lead time to do this.   File 83 has never been re-indexed and Louise 
states that database 99 is really the better indexed file.  Some people may 
have noticed that non-documents records continue to show up in file 83.  
It was agreed that CARL should flip the databases as soon as possible.
Tim suggested that when the menu is changed the DOE database be removed.
 
MARCIVE profiling:  Lisa Stromberg reported that it is easier to keep 
track of this project if one person is responsible and Fred said that he 
had one person involved on a full time basis.  Lisa received five files 
on a diskette.  She recommended checking each disk on receipt since she 
found that one file did not work.  MARCIVE sent her a new diskette.  She 
is profiling for retrospective and ongoing.  The data information consists 
of the accession number which is the same as the MoCat number.  She ended on 
number 208 in the first file and the second file began with number 278.  
Lisa added the missing numbers after she spoke to MARCIVE.  It has taken 
Lisa over a month to cover 270 items.  She estimates that she will complete 
the project in two month.  Lisa reported that she received the necessary 
materials two weeks after she sent in her purchase order.  This included 
a CD-ROM which can be searched by item number, as well as SuDoc number, 
title, etc. and is user friendly. 
 
State documents processing:  Mark Anderson requested a discussion about 
the status of state documents.  Tim reported that CU is officially a 
depository for New York and California state documents.   Due to drastic 
budget cuts in both states materials haven't been as plentiful as before.  
New York is considering offering its publications in microfiche.  CU tried 
to back off from collecting all fifty states.  Tim said that an extensive 
collection of other states from 1890 to 1940 is available at CU due to 
an exchange program set up long ago.  These materials are not catalogued 
so its basically a browsing collection.  Marit stated that Auraria 
receives state publications from the contiguous states. Fred reported that 
for CSU it depends on the subject.  For example the Earth Sciences people 
will get geographical surveys from other states.  Tim said that CU has a 
spotty collections of geographic surveys.  He pointed out that NTIS 
(National Technical Information Service) has many state resources as 
does the NCJRS (National Criminal Justice Research Service) 
which will soon become a depository item.  
 
Old Business:  None.
 
New Business:  None.
 
Library Significant Events:  Mark plans on attending the Economic Census 
Workshop.  Fred reported that he is considering a serious retrospective 
cataloging project if a proposal gets funded.  He would like to see an 
email exchange of retrospective cataloging projects.  CU Boulder is doing a 
small CIA project and has discovered a problem.  The material does not always 
say that the CIA produced it.   CSU is tacking independent commissions and 
the Smithsonian Bureau of Ethnology reports.  Fred would like to know what 
other people are doing. 
 
Lisa reported that the School of Mines library is still working on 
setting up their LAN.  They are doing this internally and hope to have it 
up by the end of the semester.    Buddy Rooney is retiring as the map librarian 
November 15th and will be sorely missed.  An announcement should appear on the 
November Chronicle of Higher Education.  
 
Tim reported that the wiring for their LAN is in the works.  The Ethernet 
connection should be complete by October 17th.  They will use Novel 
software.  Wiring for the new III system is occuring at the same time.  
The library will be closed to the public December 19 through 22nd in order to 
bring up the new system.  These are hectic times and the staff is 
slightly stressed.  Tim is almost ready to distribute the CO Depository 
Directory.  He will send out a copy of each library's entry for verification.
Debbie distributed copies of a guide to genealogical sources at Norlin.  She 
hopes this will help genealogy researchers during the time that DPL is closed 
for three months.  
 
The meeting adjourned.
 
 
Respectfully submitted,
 
Debbie Hollis