Minutes from Nov. 7, 1997 GoPIG

Attendance: Lisa Stomberg (CSM), Yolanda Maloney (CU Boulder), Sharon Partridge 
(JCPL), Louise Treff-Gangler (Auraria), Dallas Marshall (CU-Law), Rob Jackson 
(DPL), Gary Morell (Broomfield PL), Rob Richards (CU-Law). Christopher Thiry 
(CSM), Fred Schmidt (CSU), Tim Byrne (CU-Boulder), Sarah Landeryou (DU), Linda 
Lewis (CSM)


1. Announcements - no announcements

2. Minutes - minutes for the 9/19/97 meeting were distributed via e-mail

3. Next meeting place and date - tenatively Friday December 5 at CU-Law (10am -1pm)

4. Depository Library Council meeting report - Tim attended the Fall Depository 
Library Council meeting in Florida and gave a detailed report.

	a. Electronic Depository Transition - GPO is backing off of this plan. If 
an agency asks for a tangible product, GPO will ride the order even if it is 
available over the Internet. The political push to move to a full electronic 
depository system is not there.  A memo will go out to library director's 
stating as much (so they will understand that there will be growth in depository 
collections).

	b. Francis Buckley, Jr. has been named as new Superintendent of Documents.  
Mr. Buckley has experience as a depository librarian and many in the depository 
community are excited about this appointment.

	c. GPO Access will be undergoing change as GPO is merging GPO Access and 
the Supt. of Docs. pages.  Some of the changes are already evident.  The results 
can be seen at http://www.access.gpo.gov/su_docs/index.html

	d. askLPS is a webpage linked to the FLDP Administration page that GPO 
hopes will replace all of those GPO questions on GOVDOC-L (it is still in 
testing and now currently available). It will contain electronic inquiry form 
and an archive of questions already asked.

	e. Managing the GPO Access Collection/GPO Access Collection Development 
Plan is a concept brought up by Duncan Aldrich in his year at GPO.  George 
Barnum is currently working on it this year during his stint at GPO.

	f. GPO is pushing FDLP Partnerships and will help to facilitate them.  If 
interested, contact GPO.

	g. The microfiche to online format conversion project was discussed at the 
Council meeting.  The initial list of documents (Administrative Notes, 10/15/97, 
p. 6-8) consists mainly of agriculture documents.  While many depository 
librarians were excited about this, the Council was not quite as confortable 
with it.  They want input to make sure that GPO is not making decisions in a 
vacuum.

	i. The Serial Set will be distributed to regionals only in the paper 
format.  GODORT want the title pages and table of contents distributed to any 
depository libraries requesting it.

	j. Many within the depository community feel that Title 44 revisions need 
to happen in the 105th Congress.  Unfortunately an contested senatorial election 
in Louisana has been affecting progress on Title 44 (two of the offices that had 
been working on Title 44 are rivals in this election).  Eric Peterson from the 
Joint Committee on Printing is planning to use Nov. and Dec. to try and 
reestablish his connection with the minority, come up with a plan, and try to 
get it through very early in the next session.  The three main tenants of the 
Title 44 legislation are
1) insuring permanent access
2) costs of procurement and production of government information
3) clearing up constitutional issues - which branch of government should GPO be 
placed

5. On the FDLP Biennial Survey a question is asked about a state plan and 
whether Colorado has one.  The answer was yes; it was done in the mid 1980s and 
signed off by the Board of Education.  It covers all types of government 
information, but the group decided it needed to be updated. A committee will be 
set up in early 1998 to revise the plan and the committee will decide how and 
when to ammend the plan.  The members on this committee have not been named; and 
ideas on forming this group can be directed to Tim Byrne.  Some of the issues 
needed to be addressed with this plan are what type of government information 
should be included (federal, state, international), regionals responsibilities, 
discard procedures, reference, ILL, service guidelines, and depository 
management support.

6. At the time of the meeting there had been no decision on how the Alliance 
proceeds were going to be spent.  Those of particular interest to the group were 
the retroconversion project of government publications prior to 1976, the 
consortial purchase of STAT-USA for Alliance libraries, the consortial purchase 
of CIS new product Congressional Compass for Alliance libraries, and the 
consortial purchase of CIS congressional hearings (to 1939) full MARC records to 
be placed in the CARL Government Publications Database.

7. No unfinished business.

8. DOE Information Bridge was brought up under new business.  Although access 
through the FDLP is not available yet, some libraries are getting access because 
their institutions are contractors with DOE.  The results have not been 
encouraging so far.  DOE Information Bridge is supposed to replace the access 
that depository libraries used to get to the DOE contractor reports via 
microfiche.  Access is now going to be provided electronically through the 
Bridge.  CU-Boulder has had problems with the time it takes to download the 
reports (all of which are in GIF format) and then printing the reports.  It was 
suggested that perhaps DOE can use Adobe Acrobat production software to make 
these reports available in a PDF format.

9. Library Significant Events

CU-Boulder - Tim will try to write up the letter to send to George Machovec at 
the Alliance of the meeting earlier this fall of Government Publications 
librarians.  Going to be a ISO jukebox (Meridian) test site. This is a windows 
version of CD-NET and they hope to integrate their CD-ROMS with their webpage.  
There is going to be construction in one of the ceilings in the government 
publications section.  This will close off two floors; they are hoping to get it 
done during the winter break.

DU - Trying to get the MARC records from government documents for 1976- into 
their new III system.

CSM - CSM has said goodbye to the last of its terminals.  The library replaced 
all of the terminals with PCs.

JCPL - Using Opera instead of Netscape for Internet access for patron use. It 
was reported that Opera runs quicker than Netscape.  Have a new venda-card 
system in place and had no problems with the software.

Auraria - Currently testing MARCIVE loaders.  MARCIVE records are going to BNA 
(or whatever it is called now under OCLC) for authority control.  They hope to 
load the records during the winter break.

CU-Law - Have access to CIS Congressional Compass through CU-Boulder. Have new 
network technician who is very good.  Working on new webpage and hope to have it 
up next year.  Adding 856 fields to MARC records.

CSM - Remodeling still continuing.  Were disappointed when they received the 
first books back after being treated; the books were not in good shape and they 
realized that the damage is higher than was initially thought.  All new offices 
for staff are almost done.  Government Publications received an original copy of 
the 1st Conservation Congress.


Respectfully submitted,

Lisa Stomberg
Colorado School of Mines