Minutes -- GoPIG Meeting July 29, 1998 Greeley, CO Present: Louise Treff-Gangler (Auraria), Mark Anderson (UNC), Debbie Hollis (CU- Boulder), Dallas Marshall (CU-Law), Greg Mickells (Aurora PL), Tim Byrne (CU- Boulder), Fred Schmidt (CSU), Eric Forte (Western State), Rob Richards (CU-Law), Marvel Markin (Auraria), Rob Jackson (DPL), Lisa Nickum (formerly Stomberg) (CSM) 1. Tour of the new electronic laboratory at UNC. It was quite impressive. 2. Announcements Tim Byrne discussed the American Community Survey. It is a continuous survey and will take the place of the long form in the year 2010. Boulder has been selected as one of the next counties to be surveyed. The reason for this was the survey response was good in Boulder and David Skaggs is on the Appropriations Committee. The survey will be done in 1999 with 1/12 of the population surveyed per month. The data will be distributed in 2000 with the initial information being distributed on the Internet by summer 2000, and on CD-ROM by fall 2000. Remember that Census distribution times have not always happened on time. Jerry O'Donnell is interested in setting up training sessions from the Census Bureau. There was interest in LandView III, but there are questions whether the Census Bureau can provide training for this product. Lisa Stomberg announced her recent marriage and has changed her name to Lisa Nickum. 2. Minutes of the last meeting, May 7th, were distributed and no corrections were made. 3. The next meeting place will be at Denver Public Library sometime in September. The date and time will be announced on COGOPUB-L. 4. ALA Conference Report GPO Update Fran Buckley, the Superintendent of Documents, said that the funding for GPO for the next fiscal year was about $500,000-600,000 lower than what they asked for. They will also see about a 200-person staff decrease in the next year. The Booz-Allan management audit states that GPO does not compete or market well. Fran Buckley is trying to improve these things and plans for expanding the sales operation. The audit also said that there were conflicts between the FDLP and the sales program and the sales program should be privatized. However, this does not fit in to GPO's plan. The much talked about new computer system for the sales program should have been functioning by August 17. GPO has problems with the draft bill (S.2288) to revise Title 44 of the U.S. Code. They include the waivers that will allow agencies to do their own printing, the way in which the GPO revolving fund will be used (they want the money from sales to be used for new equipment and for GPO Access), the idea of the presidential appointment of the Superintendent of Documents, and the lack of stronger enforcement mechanisms (they are concerned that the Treasury Dept. will not be committed to the enforcement). Apparently there was not a whole lot of news from the divisions since the FLDP Conference in April. Tim suggested looking at Admin. Notes for information on the divisions. TC Evans stated that that usage for GPO Access is doubling each year. The CFR will have browseable indexes. The CBDNet is expanding and soon businesses will be able to submit bids via GPO Access. There will be more hearings and the House and Senate journals on GPO Access in the future. Agency Updates Walter Warnick, the Director of DOE's OSTI, talked about his concerns over budget cuts and the future of OSTI. He wants librarians to support OSTI. He talked about the Information Bridge and how he wants to cover all energy literature, not just the federal government reports. There are two versions of the Information Bridge, the public version and the contractor version that has access to the foreign reports not in the public database. If you have patrons who would like to look at the foreign reports, CU-Boulder and the Colorado School of Mines have access to the contractor version of the database. The Census Bureau released its new schedule of products including the State and Metropolitan Data book out in September and the first questionnaires from the 1997 Economic Census out in January 1999. The new Statistical Abstract CD-ROM will not be dropping off past years in certain tables. The Census 2000 product DADS will be given a new name. The first two tiers of data will continue to be free, but there will be some type of fee for the third tier that will allow customized tabulation from microdata files. The new software for the 2000 Census will be usable with the 1990 disks. A PLA committee is working with the IRS on tax form distribution. Apparently the IRS is listening to this committee. Louise Treff-Gangler is one of the liaisons to PLA and if you have any questions or concerns please talk with her. 6. GODORT/ACSLA Merger Most of the attendees at the conference, and at the GoPIG meeting, were overwhelmingly against the merger. In fact, people tried to rescind the merger, but could not. Ballots have been distributed. 7. Title 44 Revision - S.2288 The bill was briefly discussed. Although it is not a perfect bill, it comes closer to correcting some of the long-standing problems than any other bill that has been introduced. The day of the meeting was the same day of the testimonies from Dan O'Mahony and group. The Inter-Agency Working Group that spent so much time working on this bill, will spend the month of August writing a report on the bill. It is expected that within the first week of September there will be some sort of Senate action and then it will go onto the House. Grassroots support is critical for this bill; it has apparently gotten some bad press already. Please write your Senators and your Representatives. 8. Colorado Cataloging Records CU-Boulder received a copy of the Colorado cataloging records (those records found in Colorado State Publications database on CARL) cataloged through March 31, 1998. The problems with the records include no holding codes and the use of the 098 field for the call number instead of the 086. CU-Boulder is inserting holding codes and mapping the 098 to the 086. The Alliance will provide an FTP site for these records as soon as the State Library is ready. These records will be available for Alliance and non-Alliance libraries. 9. Center for Research Libraries State Documents Collection Dispersal CU-Boulder will be getting all of Colorado state documents from this dispersal. These documents will be post-1950's imprints. These documents will be examined by CU-Boulder and those documents not taken will be passed onto CSU, the State Library, and possibly other libraries. For more information see http://www.crl.edu/info/Usstatedocs/full.htm. 10. Department of Energy Reports CU-Boulder has an archive of DOE technical reports that was disrupted when DOE stopped sending microfiche in October 1996. Concerned about the electronic files, Tim requested that CU receive the NTIS DOE reports. This request was approved in April 1998. There is still a 1.5 year gap between October 1996 and April-May 1998 where there are no microfiche copies of the DOE reports in the CU collection. 11. CLA GODORT The annual meeting will take place in Colorado Springs on Sunday October 18. There will be a program from 3:00-3:50 and the business meeting will follow at 4:00-4:50. 12. No unfinished business. 13. Greg Mickells, Aurora PL, has a copy of Maggie Farrell's presentation from MPLA. If anyone wants a copy, contact Greg. Louise Treff-Gangler heard about a NM/AZ depository conference that happens once a year and was wondering whether the GoPIG group wanted to become involved. No one at the meeting was too excited about attending yet another conference, so it will be examined when more information is provided. 14. Library Significant Events Fred Schmidt, CSU, updated the group on the flood recovery. There are still approximately 450,000 volumes in Texas and the library is expecting to receive about 22,000 volumes per month. CSU is also cataloging older USDA publications and general publications from EPA. Western State has a new roof and new carpeting. Rob Richards, CU-Law, will present a program on selective housing units at AALL and the FDLP spring conference in 1999. The Law school library is also starting to call state agencies to receive their publications since the library tried and failed to become a Colorado state depository library. DPL is in their 3rd month of charging for printing. They have experienced few problems. They plan to switch over to Microsoft NT sometime in August. CSM is still undergoing construction for the new HVAC. This construction will be continuing into the fall. CSM will implement fees for printing from workstations with Internet access. There will be no fee for printing for workstations primarily used for the CARL catalog. David Gleim is the new Dean for the Auraria Library. He is formerly from the University of South Florida. Auraria has recently filled a reference librarian position. The library is discussing charging for printing, but still provide free printing at this point. Louise indicated they are putting barcodes on retrospective records from MARCIVE, but the retrospective records have not been loaded into the system because they need to go through authority control first. The UNC library will be reclaiming some classroom space in the building that should take care of any space problems. The Government Publications department may become responsible for the map collection; it is currently housed in the reference area. Debbie Hollis will become the Interim State and Local Task Force columnist for Documents to the People. She also provided a web site with information on state and local information (http://www.library.edu/users/arawan/stat.html. Aurora PL has selected III as their new system. They plan to migrate in May 1999. Tim is responsible for the pre-1976 government publications cataloging survey. They are still accepting surveys. CU is also looking into fees for printing. CU has 10 library positions open. Respectfully submitted, Lisa S. Nickum Colorado School of Mines