Minutes from GoPig meeting - November 13, 1998 Auraria Library Present: Lisa Nickum (Mines), Mark Anderson (UNC), Louise Treff-Gangler (Auraria), Chris Brown (DU), Dallas Marshall (CU-Law), Tim Byrne (CU-Boulder), Gary Morell (Broomfield), Martha Jo Sani (UC-Boulder), Sharon Partridge (JCPL) 1. Tour of government publication area 2. Announcements Mines is loading the retrospective and current MARCIVE records into their live database. The load will finish over the weekend. (YEAH!) DU has contracted with MARCIVE and will be putting together a profile. 3. Minutes were approved, although Sharon Partridge could not find any mention of the Aurora PL in the September 25 issue of American Journal. 4. Next meeting place will be DU on Friday December 11 from 10 a.m.-1 p.m. 5. Depository Library Council Meeting Report (given by Tim Byrne) There was quiet optimism about S2288. Although it did not pass during the 105 Congress, Warner has said that he wants to introduce it into the 106 Congress. The JCP will cease to exist in the 1999 and Senate Rules Committee will act in its place. Jay Young has retired from GPO after 27 years of service. GPO has created a new Internet Access policy that makes depository libraries provide unrestricted access regardless of age, filtering software, and residency status to depository materials found via the Internet. The Special Counsel report had quite an impact on GPO. During the first afternoon it was available, GPO sold $50,000 of paper copies. The availability from GPO Access created great challenges including a dramatic increase of GPO Access leading to the addition of three more servers; GPO Access using 100% of its bandwidth during these time and will introduce load balancing software so that no server will be using more than 80% of its bandwidth. GPO Access was the second most used site for this report following CNN while the Thomas and House sites were near the bottom of the list. GPO Access in general saw 11.5 million dollars in sale activity over the last year. There are 45 gigabytes of information on GPO Access and they are expecting growth of 28 gigabytes next year. GPO has created a learning center for GPO Access and hope to train depository librarians and U.S. government agency personnel through this center. Fran Buckley, the Superintendent of Documents, wants to create business plans for all of the GPO Bookstores. He wants every depository shipment reviewed to select certain items to add to the sales program. He would like the bookstores to retain historical documents and act as a source for replacement documents for depository libraries. There was an increase (29%) in the 1998 tangible products distributed, especially in microfiche. However, GPO stated that they estimate they get approximately 50% of all the U.S. government publications to distribute to depository libraries. GPO has stated that the substituting of online versions for the same title in a tangible form is acceptable if the online versions are complete and official and if the library can provide permanent accessibility. The discard procedures for the tangible items would have to be standardized. The GoPig group said it would be hard to offer permanent accessibility and wondered how regionals would handle this. The update for the cataloging done by GPO consisted of -- 1-1 correlation between Browse Electronic Titles (BET) and the monthly catalog; a PURL is assigned to these records and not a URL -- not all Internet works are cataloged yet (still defining scope) -- Internet publication cataloging is receiving the highest priority GPO can give (probably right after the cataloging of the congressional publications) -- GPO has cataloged about 70 collection records (i.e., Background Notes) -- GPO has cataloged 1800 records with PURLS There is a new contractor distributing depository materials. GPO has stated that there should be no more than 7 days from GPO offices to depository library although many in the GoPig group did not find this to be the case. AskLPS has received 14,000 inquiries since March and responded to 13,000. They are getting about 100 requests per day. The List of Classes will be published on a semiannual basis (instead of quarterly) and only one copy will sent to each depository. The Item Lister via GPO Access will be updated monthly. GPO will start to verify all selective housing agreements. GPO is tentatively setting up a pilot project with the National Research Council by providing access to the NRC's local public electronic document reading rooms. The ERIC project has been designated a failure. GPO is looking at having regionals lead a project of migration from 5.25 to 3.5 disks. CU-Boulder is planning on getting a CD duplicator and perhaps would be able to copy older disks straight to CD-ROM. If you have any questions, contact Tim Byrne. GPO is still working on access policies for the NTIS/GPO Imaging Pilot Project. It was announced that the following titles would be available through this pilot project: NTIS numbers starting with AD (August 1996- ), PB (August 1997- ), and DE (September 1996- ). CU-Boulder and Mines will be participating in this project. The draft of the new Biennial Survey was distributed at the conference. At the urging of many institutions, GPO is creating sets of questions that remain constant throughout the years so it will be easier for libraries to track and compare themselves with other depository libraries. They are also attempting to establish the cost of being a depository library. GPO is updating the Superseded List. 6. No unfinished business. 7. New Business Jerry O'Donnell, from the Census Bureau, has indicated that he could give a workshop on the NAICS Manual and the 1997 Economic Census. The group discussed where this workshop could be held and came up with the Auraria Library and possibly somewhere on the western slope. More information will be distributed via COGOPUB-L. The group discussed the problems that III libraries are having when trying to display URL and especially PURLS. It is GPO's policy to put a URL and a PURL in one 856 field. III is displaying the first (usually the URL) and not the second (usually the PURL). This issue has been submitted to GOVDOC-L and has received responses from GPO and GODORT. Monitor GOVDOC-L for more information about this issue. The Alliance is working on the Y2K issues and has not had time to spend on the CIS tapes. CU and CSU will take the lead on working with the CIS tapes. The GoPig group will also make a formal request to purchase and load the MARCIVE correction records into CARL database #83. 8. Library Significant Events CU-Law -- Recently hired a new acquisition clerk from CSU. DU -- Chris Brown began his one-year appointment as Government Publications Librarian on September 14. DU has also contracted with MARCIVE. Auraria -- Placed job ad nationally for Assistant Director for Information Services. The person in this job supervises government publications, reference, and technical services. UNC -- Hired for three new positions: music librarian, Steve Luffman (spelling could be wrong) from Houston, a new reference librarian, and a new assistant archivist. The Government Publications department has had a good experience with a volunteer this semester. CSM -- The MARCIVE records will be loaded into the live CARL database by Nov. 16. The Library is still undergoing HVAC construction work. CU-Boulder (Business) -- The Business Library has suffered from faulty wiring recently. The collection has recently been organized and the journals itemized. They are also considering allowing CD-ROMs to circulate. JCPL -- There will be a two-day workshop on the preservation of electronic publications sponsored by the Colorado Preservation Alliance. It will be held in April or May of 1999. For more information, contact Sharon Partridge. Sharon Partridge has been asked by JCPL to lobby for them regarding all federal and state government publications. There will be a new branch of JCPL near the Villa Italia mall. JCPL is halfway through unsuppressing MARCIVE records. There are 300 serial records still waiting to be unsuppressed. Broomfield -- With the passing of the referendum, there will be a new library building. As of the meeting, there was no architect, but a meeting was scheduled for the week of November 16. CU-Boulder -- The library staff have been working on local changes to the catalog records in preparation for Prospector. Respectfully submitted, ******************************************************************* Lisa S. Nickum Ph. (303) 273-3695 Government Publications Librarian FAX (303) 273-3199 Arthur Lakes Library (Dep. # 0072) E-mail lnickum@mines.edu Colorado School of Mines 1400 Illinois St. / P.O. Box 4029 Golden, CO 80401-0029 *******************************************************************