Minutes from GoPig Meeting December 11, 1998 Penrose Library University of Denver Present - Chris Brown (DU), Monica Davis (CC), Julie Jones-Eddy (CC), Lisa Nickum (CSM), Tim Byrne (CU Boulder), Susan Simmons (Broomfield), Gary Morell (Broomfield), Sharon Partridge (JCPL), Martha Jo Sani (CU Boulder) 1. Tour of Penrose Library government publications collections and processing areas. 2. Announcements - Tim is currently going through discard lists. Watch for them on COGOPUB-L. Louise Treff has contacted Jerry O'Donnell about the NAICS/1997 Economic Census workshop to be held at Auraria. It looks as if this workshop is going to happen in March (probably the 19th). 3. The minutes from the November meeting were approved. 4. Next meeting place and date - It was suggested that the group schedule more than one meeting at a time to allow attendees more time to schedule their work hours. Two meetings were scheduled: February 5 at Jefferson County PL (Lakewood Branch) at 10 a.m. to 1 p.m. (directions below) Directions: >From I-25 you can take either I-70 west, 6th Avenue west or Colfax. On either I-70 or 6th, take the Kipling exit - south from I-70 or north from 6th Avenue. The streets are in number order and you want 20th Ave. Go west (always toward the mountains) on 20th. The streets are in alphabetic order and you want Miller. You will actually drive past the library to go around the building to get to the parking lot. It is on the southeast corner of 20th and Miller. _________________ I-70______ | | Kipling ___20th__________ | West | X Park at | Miller | east end |--- Colfax (15th) | |_________________6th Ave.____ Second meeting scheduled for March 19 at Auraria (the NAICS/Economic Census Workshop) 8:30 a.m. - 12 p.m. 5. MARCIVE profiling - This topic was brought up on the request of Chris Brown at DU. DU is going to begin getting GPO records through MARCIVE and wanted to get some tips from others who had been through the MARCIVE profiling process. It was recommended that "slip" publications be avoided because of the problems they cause. However, several people said that some slip records increase access to certain publications (i.e., getting the records for the slip laws increases access with the law numbers and the titles when compared with the serial records for the bound U.S. Statutes). 6. URLs: Cataloging and maintenance - There is an ALA GODORT Cataloging Committee that is working on giving advice to Tad Downing and Laurie Hall on how GPO should catalog and maintain URLs. Tad and Laurie will be making a presentation at the ALA Midwinter Conference. Tim Byrne will be on the reactor panel reactor panel. Currently, GPO is adding URLs to records existing records for printed documents when a URL is identified. If they are cataloging a title that is only available via a URL, they will create a new record. If GPO receives a publications in physical form that they have already cataloged in its URL form, GPO will create a separate catalog record for the physical form. GPO has been adding PURLs to records and leaving the URLs in the same field of the record (856). This has been mentioned on GOVDOC-L recently as III and other library systems currently cannot read both the PURL and URL in these records. Tim mentioned that the new release of III will handle the 856 field problem and be able to read the URL and the PURL. This will be released in early 1999. 7. PURLs of Wisdom - GPO is continuing to add PURLs to records while leaving the URLs in the same field. GPO wants to know whether this practice is worth continuing. With the URL, GPO, and others, can try to find out if the document went elsewhere and create a new URL and PURL. Although there was some discussion about whether to trust GPO and the PURL technology, Tim stated that as with any new technology GPO has tackled, the depository community should give them time to come up with workable policies. Tim also stated that if one is going to spend time fixing dead links, that person should keep GPO informed so that the entire depository community can benefit from the fixes. GPO is doing its best with PURLs and the depository community should give them time to work out all of the problems associated with this new technology. 8. Offsite storage - CU Boulder, CU Health Sciences, Auraria, and DU have signed an agreement for an offsite storage facility located on the Fitzsimmons site. It is possible that other libraries may join this project in the future. This public and private partnership states that only 1 copy would be held at the site. Therefore, if a title gets sent there and it is already being held, the second copy of the title would be deacquisitioned. This is a problem in the depository world. For example, CU Boulder as a regional library is mandated to maintain items received through the depository program. Are regionals responsible for offsite storage? If CU Boulder decides to send a depository publication to this offsite facility and a copy has already been placed there by Auraria, the CU Boulder publication is deacquisitioned. (This seems to go against depository regulations). That would be probably be workable if the Auraria copy would stay there indefinitely, but that is a decision for librarians at Auraria. If the Auraria librarians decided that there was no longer a need for that particular publication, they could discard it as a selective. Therefore, the copy that CU Boulder was providing access to as a regional no longer exists. This could cause problems. Tim is going to see if GPO has any type of policies for offsite storage. 9. Prospector - CU is currently loading their records into Prospector. 10. American Community Survey - The Census, due to budget limitations, has cut back on the areas that will be involved in the ACS. Boulder was supposed to be included in the 1999 survey, but has been left out as well as several other counties around the country. The Census Bureau hopes that the ACS will get congressional support and be able to provide more timely and accurate numbers to the American public. However, it does not look like there has been a lot of support coming from Congress. 11. Unfinished business - The GoPig group has requested that the changed records from MARCIVE be loaded into the CARL U.S. Government Publication database. The Alliance has received the request and will start working on it after they work on the Y2K fix for those Alliance libraries still on the CARL system. They hoped to fix the Y2K problems around the 3rd week in December. The CIS hearings (1833-1944) will also be loaded into the CARL Government Publication database by the Alliance after the Y2K fix mentioned above. 12. New Business - CU and CSU plan to extract all of the non-depository publications and pre-1976 government publications and add them to the CARL Government Publication database. 13. Library significant events Colorado College - Julie Jones-Eddy will become Acting Director for the CC Library effective in January. Monica Davis will become Acting Government Documents Librarian and will be attending GoPig meetings until June or July. DU - nothing CSM - Still working on the MARCIVE records loaded into the CSM database (and will continue for a long time). The HVAC construction in the Library is almost completed. CU - Reloading the MARCIVE records now that the loader is able to read the 856 field. Will be loading the CIS hearing records and starting the get the MARCIVE shipping list records. Broomfield - Will be meeting with the architects about the new library building now that Broomfield is going to become its own county. JCPL - On 12/12 there will ground-breaking on the new Villa Italia branch (corner of Wadsworth and Alameda). Respectfully submitted, ******************************************************************* Lisa S. Nickum Ph. (303) 273-3695 Government Publications Librarian FAX (303) 273-3199 Arthur Lakes Library (Dep. # 0072) E-mail lnickum@mines.edu Colorado School of Mines 1400 Illinois St. / P.O. Box 4029 Golden, CO 80401-0029 *******************************************************************