GoPIG Meeting April 30, 1999 U.S. Court of Appeals, Denver, CO Present: Louise Treff-Gangler (Auraria), Yolanda Maloney (CU-Boulder), Sharon Partridge (JCPL), Tim Byrne (CU-Boulder), Gary Morell (Broomfield PL), Cathy Eason (U.S. Court of Appeals), Fred Schmidt (CSU), Lisa Nickum (CSM). 1. Tour of the Court Libraries. 2. Announcements - Sharon Partridge announced that the Columbine Public Library was used extensively by the police and the media after the tragedy. 3. There were no corrections on the Minutes from the last meeting. 4. Next meetings: May 21 - Denver Public Library - Patents and Trademarks Workshop June 11 - Colorado School of Mines July 30 - University of Northern Colorado 5. Depository Library Conference Report Updates from GPO (warning - this is a long #5) Michael DiMario, the Public Printer, stated that things are different in the 106th Congress. DiMario noted the demise of last session's bill S2288 which would have reformed Title 44 and made the depository program stronger. He was not positive that a similar bill would be introduced in this Congress. The appropriations request from the GPO was presented to the House and Senate in February. The GPO is requesting more money for FY2000 to cover project work load increases (typical of a new congressional session) and for the expansion of GPO Access. DiMario is not too positive about receiving all of the funds requested. Gil Baldwin, the director of the GPO's Library Programs Services (LPS), spoke next for the Superintendent of Documents, Fran Buckley, who could not attend. He spoke of the findings released from the study conducted by the National Commission on Libraries and Information Science entitled "Assessment of Electronic Government Information Products." The results were not shocking to the conference participants and included such findings as there is an overall lack of government information policy to manage, disseminate, and coordinate electronic publishing, there is a lack of understanding of permanent public access, and there is no single standard for government information products. The survey found that electronic publishing within agencies is decentralized, and some agencies had difficulty identifying the proper respondent within their own agency to fill out the survey. The survey did find that some agencies are moving towards establishing guidelines or best practices for publishing agency information on the Web. Though these results will be in the final report (which is being distributed to all depository libraries soon), NCLIS is planning a final study phase for the purpose of formulating recommendations for the Congress and the President. This phase will take place starting in summer 1999. Baldwin then talked of the declining sales in the GPO's sales program. The GPO is planning to get more aggressive and have chosen some publications that will never go out of print. The GPO is also planning on implementing their new integrated processing system (this implementation has been discussed for the last several years) that will hopefully help the sales program as it speeds up the processing. T.C. Evans, the Assistant Director for the GPO's Electronic Information Dissemination Services, gave us an update on GPO Access. GPO Access was ranked highly by PC Week in its March 15, 1999 issue by identifying the GPO as a top technology innovator. GPO Access was ranked 2nd among federal agencies and 9th overall. It was also announced that new GPO Access pages were released the week of April 5, 1999. The use of GPO Access is growing; according to the measurements taken by GPO there are double the amount of downloads compared to a year ago (22.2 million in March 1999). There is now a GPO Access Web committee which crosses boundaries within the GPO in hopes of creating more effective pages. Some new features on GPO Access will be the Congressional Pictorial Directory for the 106th Congress, full encryption for all of the orders on GPO Access, and an overall site search within GPO Access (to be completed soon). The GPO is also developing a comprehensive privacy notice for GPO Access. Gil Baldwin appeared again, but this time wearing his own hat as the Director of the GPO's Library Programs Services (LPS) and spoke about the electronic transition. Approximately 80% of the activities laid out in the report to Congress (June 1996) have been accomplished by the GPO according to Baldwin. This progress has been made without any major statutory change, which will probably be necessary to resolve issues of overall government information policy. The forecast given by the GPO is for the division of items distributed by the end of 2002 to be 30% paper, 20% microfiche, and 50% electronic. In 1998, the distribution was approximately 20% paper, 40% microfiche, 40% electronic, and 1% CD-ROM (Baldwin said that he knew that this was over 100%). The GPO stated that they think that they have seen the peak of CD-ROM publishing, as 1998 was the first year that this type of publishing decreased. Robin Haun-Mohamed, the Chief of LPS's Depository Administration Branch, updated us of the new products that would be distributed as well as those items not being distributed via the depository program (i.e., access to the NTIS database via Northern Light). She informed us that the National Institutes of Health was recently audited and was found guilty of not giving their information products to the GPO. Therefore, the communication between NIH and GPO has improved. There is hope that other agencies will see this report and behave better. Tad Downing, the Chief of the LPS's Cataloging Branch, stated that the cataloging backlog stood at approximately 10,000, most of which are electronic serials. LPS is planning on hiring a serials cataloger to work on this backlog. Downing indicated that the GPO had a new policy regarding the 856 field in the MARC record. They are only going to put one subfield u per 856 field. For those URLS that become PURLS, the old URLS will be placed in the 530 field (for those items that have multiple distribution (i.e., electronic and paper) or the 538 field (Internet only publications). Another policy announced was that GPO will no longer "correct" broken links by linking a URL or PURL to a dead link page. The GPO is monitoring OCLC's CORC project, but is not entirely clear what the end result will be. George Barnum, a depository librarian who is on GPO's Electronic Transition Staff, updated the group of several projects with which he was involved. They included continued work of GPO's Collection Plan which discusses the responsibilities GPO has regarding electronic government information; exploring more partnerships between the GPO, depository libraries, and federal agencies and developing a model for these partnerships; and working on the NTIS/GPO pilot project. Reports on presentations at the Depository Conference GPO/NTIS Pilot Project Meeting (participants only - CU Boulder and CSM are involved) There were only about 6-8 of the 22 libraries represented at this meeting. The libraries participating vary in size, focus, and type of the library (public, academic (one community college), and special). Most librarians had tested this pilot database, but there was a wide range of where librarians were in promoting this database to their patrons. The participants were hesitant to really promote this product for a number of reasons (i.e., how much does NTIS (a cost recovery agency) really want the libraries to promote this product and what happens to this product when the pilot period is up on Dec. 31, 1999). The NTIS representatives would like some promotion within the libraries. They want a good test of the product and don't feel like that are getting that at this point. The librarians told the NTIS representatives some of the problems they had with the system such as the lack of IP filtering and the inability to share the password with other librarians within the building (this problem was resolved at the conference). The end result is still unclear; they obviously want to have a product that they can offer to the general public for a cost. Whether or not the depository libraries will continue to be able to access to the database for no cost is unclear if the project continues. Library Disasters Program Tim Byrne presented a paper for Fred Schmidt who could not attend on the CSU disaster. The other panel members were from California State Northridge, Stanford, and Boston Public Library. They all discussed their disasters. The Atlas of Knowledge program was presented by John Shuler and Eliot Christian and included the plan for this database. It is supposed to include all knowledge broken into 12 categories. The presenters were trying to recruit volunteers to do a bibliography on each section. Walter Warnick, Director of the Office of Scientific and Technical Information (OSTI) in DOE, presented the "DOE Information Bridge: One Year Later. This database has grown and greatly improved over the past year and is what the NTIS/GPO Pilot Project database wishes it could be. As opposed to NTIS, DOE got funding to make this database happen. OSTI continues to work on this database and intends it to become the world's most comprehensive collection of energy- related scientific and technical information. The suite of energy-related Internet resources is called EnergyFiles by OSTI and can be found at http://www.doe.gov/EnergyFiles (the DOE Information Bridge is accessible from this site). One of their newest projects under developments is called PubScience and it is modeled after PubMed. They have been contacting science publishers and have made many agreements to link to their electronic full text articles from the bibliographic information already within EnergyFiles. They are already talking with the GPO to make this available to depository libraries. A Depository Library Council meeting about how the GPO should handle certain cataloging records resulted in the ceasing of most availability records and the replacement of the periodicals supplement with a true serials supplement. If you have questions about either one of these issues, talk to Tim Byrne who was on the committee. During the STAT-USA presentation, Ken Rogers informed the audience that NTDB CD- ROM is *not* Y2K compliant and STAT-USA is thinking about ending production of the CD-ROM at the end of 1999 and only produce the STAT-USA Internet site. This caused great concern to librarians at the conference and at the GoPIG meeting. There was a very good presentation about PURLS (PURLS: What Do I Need to Know? Working with PURLS in Your Local Catalog) given by Arlene Weible and Nan Myers. The libraries these two women work in do all of their cataloging in house, but they presented lots of good information that can be used whether you are doing your own cataloging or outsourcing it (i.e., MARCIVE, Autographics, etc.). There was lots of good advice and recommendations. The handouts and the text of the presentations from this presentation can be found at http://www.willamette.edu/~aweible/dlc/ The last day concluded with a presentation on partnerships (Partnerships on the Web: FDLP Partnering to Provide Access to Electronic Resources). The first speaker, Duncan Aldrich, discussed the origins and underlying issues of these partnerships. Due to the fact that federal information policy has not caught up with the dissemination policies of some agencies, the GPO felt as though they had to step into this vacuum. George Barnum spoke next about the kinds of partnerships (content partnerships, service partnerships, gateway partnerships, and direct agreements with agencies) and how these could be started. Donna Koepp spoke next on a partnership she has been thinking about for cartographic and spatial data. She envisions a consortium of libraries to partner with the GPO and map producing agencies. Since this is still just an idea, she talked about the things needed to be considered (good communications with other people on campus (administration, computer center, geosciences faculty), expertise or money to hire expertise, computer space). Finally, John Shuler, who has a partnership with the Dept. of State talked about his experiences. He writes many grants and has several web mistresses. He has had a very good relationship with his administration. Interesting tours taken by members of GoPIG included the Senate Library and the NOAA library. 6. Title 44 Revisions Revisited - Draft Bill Although Michael DiMario does not think that there will be reform to Title 44 in the 106th Congress, there is a draft will put together by members of the now defunct IAWG (Inter-Association Working Group). The bill can be found on the GODORT - IAWG web page (http://www.lib.berkeley.edu/GODORT/iawgpage.html) under "Next Generation Electronic Government Information Access Act of 1999." This draft bill only looks at amending chapter 41 of title 44. The members of IAWG are looking for sponsors for the bill. 7. CLA GODORT - Mark Anderson who could not attend this GoPIG meeting was planning on attending a CLA meeting the week following where the new CLA reorganization plan was on the agenda (plan available at http://cla- web.org/lrplan.htm). He wanted to get the group opinion of the new reorganization (including the elimination of round tables). The plan permits interest groups to be formed (could act as a replacement for round tables). The group felt that the GODORT name and indentity is important since it is a recognized nationally under ALA. Also there was concern that the round tables allowed for diversity in meetings, especially since round tables are required to present programs at the annual meeting. The elimination of the round tables could possibly lead to less diversity. 8. ALA GODORT Elections - The ballot deadline had already passed so there was not discussion of this issue. 9. ALA State and Local Documents Roundtable Report - Tim Byrne, speaking for Debbie Hollis, stated that the State and Local Documents Task Force was working on setting up a conference for state document librarians (only those librarians who are involved with the distribution of state and local documents). There has not been a conference like this before. With the funding that the Task Force is getting, it will probably be small and include only librarians east of the Mississippi. 10. No unfinished business. 11. New Business - Tim Byrne informed us about the Trade and Development Agency (http://www.tda.gov). They are a separate agency that does studies of markets in foreign counties for American companies. They have two newsletters in print. The database found at the URL listed above has a bad search engine according to Tim. Some agency publications are found in STAT-USA and reports are also available via NTIS. 12. Library Significant Events JeffCo - Sharon Partridge announced that there is going to be a workshop on the Preservation of Technology in late May. Auraria - Three people have interviewed for the Assistant Director for Information Services, Reference, Government Publications, Instruction, and Collection Development. CSM - Gita Passfield, Reference Librarian, is out on extended medical leave. Marilyn Stark is working in the library in Gita's absence. Court of Appeals - Library will be migrating to SIRSI. Broomfield - Have selected an architect and consultant for the new building. Currently interviewing people for contract building work. CU-Boulder - The Government Publications Reference area will be remodeled starting on May 3. The current reference desk will be kept open during construction. The new desk is handicapped accessible. CSU - The Government Publications area has space restrictions. They are reviewing all depository selections by looking at similar institutions (Michigan State, Iowa State, and Ohio State). If three or more hold an item, CSU kept that item. Otherwise, they deselected the item. They have decreased from an 89% selection rate to 77%. They will keep working on this project in the upcoming months. Respectfully submitted, ******************************************************************* Lisa S. Nickum Ph. (303) 273-3695 Government Publications Librarian FAX (303) 273-3199 Arthur Lakes Library (Dep. # 0072) E-mail lnickum@mines.edu Colorado School of Mines 1400 Illinois St. / P.O. Box 4029 Golden, CO 80401-0029 *******************************************************************