UCB Libraries

 

Needs & Offers: Procedures for Withdrawing and Discarding Depository Publications

Revised March 2011

Before withdrawing material from your depository collection, remember libraries can only withdraw materials over 5 years old. Consider retaining titles on the Suggested Core Collections at http://www.fdlp.gov/corecollections.

Step 1: Materials that can be withdrawn without a list

  • Fiche
    If you are discarding a significant run, send a courtesy message to cogopub-l@ lists.colorado.edu. Someone else may want your run.

  • CD-ROMs
    Send CD-ROMs with the following SuDocs stems to CU Boulder:  C3, I, EP, NAS, or items with the words “Colorado” in the title to the attention Leanne Walther via courier or US Mail. The rest can be discarded.  If you are discarding a significant number with SuDocs stems other than the ones mentioned above, send a courtesy message to  cogopub-l@lists.colorado.edu. 

  • Floppy disks

  • Superseded versions
    Find the instructions or the historic 2002 list.
    (For example:  Any separates, slip opinions, slip laws, or advance reports after receipt of the bound volumes or cumulating issues or products, reprints when you hold the original, etc. )

Step 2: Stems/Series to withdraw without listing


Step 3: Are you withdrawing hearings?

  1. Check CU's collection, using Chinook. If you do not find a record, send the hearing to CU. If you find a record, but the hearing does not say "available," send the hearing to us.
  2. Is the committee on the collection matrix?
    • If the answer is no, you may withdraw the remaining hearings
    • If the answer is yes, contact Peggy with the stem, approximate number of items/shelves, and the date range. You may have to create a list. For instructions on creating a list, see the Creating Offers Lists page.
Step 4: Anything left?

If you still have material left contact Peggy with the stems you want to withdraw, the approximate number of items/shelves, and the date range. She will determine if you need to create a list. For instructions on creating a list, see the Creating Offers Lists page.

 


Whom Should I Contact if I Have Questions?