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Library Advisory
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| 1997: 2-26 | 4-21 | 6-16 | 7-21 | 8-17 | 10-20 | 11-17 | 12-17
Present: Wendy Baia, Nancy Emery, Suzanne Genz, Barbara Greenman, Skip Hamilton, Carol Jacobson, Barbara McMynn, Curt Williams, James Williams Chair: Nancy Emery
1) THE "KITSCH" DISPLAY: The "Kitsch" display which appeared at the east entrance of Norlin, evoked much controversy in and outside of the Libraries. Several members of LAB raised some concerns about the appropriateness of its positioning and the need for a vehicle where people could leave questions and comments about the display. Also, it was suggested that LAB recommend to the Display Committee that it posts a disclaimer for "artistic" displays along with a listing of those who created it. Jim said that the displays are "hosted" by the Display Committee and that there is an extensive schedule the committee works with for all of the display locations in Norlin. ACTION: LAB will invite members of the Display Committee to discuss these issues and to clarify their charge at the next meeting.
2) WELCOME LETTER TO NEW STUDENT LIBRARY STAFF The welcome letter from the Dean of the Libraries to new student employees in the Libraries was finalized. New students will receive a copy of this letter with a cc to their immediate supervisors. Supervisors will receive one copy of the letter and a list of all of the students who received it. ACTION: Nancy will finalize with Lucy the procedures of generating the letter and the list of students, and how they will be distributed.
3) ADMINISTRATIVE LEAVE ISSUES A) VOTING LEAVE: The Library Staff Association requested that LAB seek a clarification on administrative leave for voting during general elections. LAB received a copy of the Code of Colorado Regulations from Scott Seaman stating: An employee shall be granted two (2) hours of administrative leave with pay on general election day (even-numbered years) only when s/he does not have three or more total hours during which s/he is not required to work between the time of opening and closing of the election polls (i.e., 7:00 am - 7:00 pm). Scott informed LAB that this applies to both faculty and staff. However, he and Lucy could not identify anyone in the Libraries who is required to work a 10 hour shift between 7am - 7pm and would need two hours of administrative leave to go vote. ACTION: LAB requested that Scott brings this to the attention of Council and that a clarification of this policy be sent out on e-mail during each general election. B) OTHER ADMINISTRATIVE LEAVE LAB received a request to clarify the policy on leave for attending campus events such as 3rd Thursday and the Conference on World Affairs. Do staff and faculty have the same flexibility to participate in such events? Jim said that he encourages everyone to participate in campus and educational activities, but the particulars of scheduling employee time to attend is up to each supervisor. He said that if your supervisor is requiring you to make up this type or any other Administrative Leave that you should inform your Division's Associate Director.
4) SOCIAL FUNCTIONS COMMITTEE: LAB presented Jim with different options and recommendations of how to handle the organization of the Libraries' social events. The option which Jim is leaning towards, BUT IS NOT FINALIZED, is that he would appoint an individual to be the point person for a particular event. The person appointed would change given the nature of the event and the expertise of that person. S/he would put out a call for volunteers to assist with the event. IF THIS OPTION IS CHOSEN, Jim would ask the current members of the Social Functions Committee to be released from their duties. For now, he asked that they continue their good work, until he has finalized what will be done. Jim said that it is possible for all events to be Libraries sponsored, but that everyone should keep in mind that we are under budgetary reductions. He said that he was not in favor of reducing the number of events, but this may have to be considered in light of the budget.
5) REORGANIZATION OF EMPLOYEE ORIENTATION PACKETS Curt met with Scott and he was in agreement that the orientation packets need to be re-examined. Scott requested that LAB consider working on a proposal and model packets that can be presented to the new Administrative Services Associate Director for consideration. Jim requested that a self-paced Orientation Web Page, which could be a lower page on the Libraries' Home Page, be considered in the proposal. ACTION: LAB will discuss forming a small task force to work with Scott on creating a proposal, including model packets and ideas for a Web Page, at the next LAB meeting.
6) NORLIN BANNER The wording of the proposed "welcome" banner was finalized to: WELCOME TO NORLIN LIBRARY ACTION: Nancy will confirm this with the sign committee for purchase.
7) DEAN'S MEETING WITH FACULTY AND STAFF LAB is considering the dates of either April 23 or 24 for this meeting. ACTION: Suzanne will check for any conflicts with these dates.
8) LAB PROPOSED MOTION REGARDING STAFF ON FACULTY SEARCH COMMITTEES Skip and Nancy reported that at the last Faculty Meeting an amendment to the Faculty Handbook was passed stating that staff may be appointed to search committees for Associate Directors and Department Heads. The official wording of this amendment will be stated in forthcoming Faculty Minutes.
9) STUDENT STAFF THANK YOU LETTER FROM THE DEAN Tabled until next meeting
10) JOHANN SUGGESTION BOX No report |
