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Library Advisory
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| 1997: 2-26 | 4-21 | 6-16 | 7-21 | 8-17 | 10-20 | 11-17 | 12-17
Present: Nancy Emery, Suzanne Genz, Barbara Greenman, Skip Hamilton, Barbara McMynn, Curt Williams, James Williams Chair: Nancy Emery
I. FALL DEAN'S MEETING The Fall Dean's Meeting with all Faculty and Staff will be held on MONDAY, NOVEMBER 24. A continental breakest will be served beginning at 8:15am. The Dean will begin his remarks at 8:45 and a panel discussion with the Dean and all Associate Directors will follow. The panel will answer questions that were submitted to the OCI, LAB and any asked during the meeting. ACTION: Skip will send out an e-mail announcement to Norlin List the first week of November, listing the questions already submitted, along with a call for any additional questions or topics to be discussed. Barbara McMynn will confirm with catering that they will arrive and set up at 8:00am and check to see if British Studies is available the night before, for set up. Suzanne will ask Brad if his crew can help set up enough chairs for 115 people.
II. OCI APPOINTMENTS Four new members of OCI have confirmed their appointments:
Jim said that their first meeting was on October 20 and that the group is still discussing the proposed changes to the frequency of their meetings and the length of service required.
III. LAB WEB PAGE The LAB Web Page is up, but still under construction. Currently,all members are listed with their e-mails, and the Charge is up. Nancy said that Meredith is working on setting up an electronic Johann Suggestion Box and that the next round of minutes will be posted when approved. ACTION: Nancy will contact John Dziadecki about placing the Charge narrative in the "Charter" subpage. She will e-mail him the minutes from the last six months to post on the "Minutes" subpage and each recorder will need to make sure the Web Master receives future ones, once approved.
IV. NOTICES OF LIBRARIES' CLOSINGS A need was expressed for significant, repeated notices of Libraries' closings, especially during intersession and the holidays. More prominent signs (a free standing tripod, for instance) for the entrances of Norlin stating hours/closures for all Branches was suggested. It was also suggested that all Public Service points (Circ and Reference Desks) should have multiple copies of the "Libraries' Hours" sheet, or a condensed version of it available for patrons. Also, more PSAs in newspapers and on radio and utilizing the University's "E-Memo" System might help. Jim said that we already send out PSAs, but it is up to the media outlet as to how, when and if it will be run. He said that the "E-Memo" System charges for sending and editing memos. The cost varies depending on the range of the broadcast, so ours may be costly and timing would be of the essence. ACTION: Jim will take these suggestions to discuss with Susan.
V. SECURITY IN TECHNICAL SERVICES Concerns were raised regarding the disappearances of new materials after they've been received in Acquisitions and before they've reached their intended destinations. Some items reappear, others vanish completely. It was agreed that often times Faculty and Staff "borrow" in process items and sometimes items get misplaced and that these were probably the main causes of things vanishing and not people pilfering. Jim said that everyone should know that IT IS OK for people to "internally borrow" in process items. However, we need to keep in mind professional courtesy and that these items may be needed by our co-workers as well as patrons. He suggested that a process should be set up, so we know where things are, and that the "In Process Control" procedures we have in place will probably help reduce things vanishing. But, everyone needs to be open about wanting to "borrow" new items, so these procedures are not hampered and patrons who place holds on these items are not inconvenienced. ACTION: Jim will discuss this issue with Janet and Susan and suggest that point persons with access to the Circ. Subsystem be designated in each Tech. Services Unit, who can either place official holds on items wanted by Library Personnel, or add notes to items that are being "borrowed" internally, stating who has it.
VI. LAB BIN A. ULR Issues B. Signage Issues C. Orientations Packets ACTION: Tabled until a new Associate Director of Administrative Services has been selected.
VII. UPDATE ON SEARCH FOR NEW ADAS Jim said that the search is progressing and that they hoped to begin interviews in mid November.
VIII. A request was received to have baby-changer tables installed in the ground floor men's and women's restrooms. Jim said that we should probably have some installed in the renovated restrooms on the second floor of the east wing. ACTION: Jim will send a request to Scott and Dan to check in to having changers installed, along with the appropriate signage of where they are located.
XI. JOHANN SUGGESTION BOX No report |
