DEAN'S OFFICE

Library Advisory Board
Minutes

1999

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Febuary 16, 1999

Chair: Curt Williams | Recorder: Lisa Gould

Present: Sharon Gause, Lisa Gould, Carol Krismann, Naomi Heiser, Barbara McMynn, Curt Williams, Jim Williams

I. Norlin Building Concerns

A. Staff Lounge Furniture

1. Additional end tables

ACTION: Three end tables, which will match the existing furniture, have been ordered and are expected to arrive soon.

2. Replacing the red sectional chairs

ACTION: Replacement sleep chairs have been evaluated, and there is an available design which may be purchased to match the other lounge furniture. The available space and current dimensions of the red sectional furniture is currently being explored, and a report will be given at the next meeting.

3. Lighting

ACTION: In response to a Johann letter regarding inadequate lighting in the lounge, options and cost are being researched. More on this at the next meeting.

4. Chairs at the lunch tables

ACTION: Replacement of chairs at the lunch tables was deemed unnecessary at present. Further discussion may occur after replacement of the lighting.

B. West Porch Planters

ACTION: We are still awaiting a reply from Dan and FacMan. It was concluded that we need a solution or decision by fall. An update will be provided when available.

C. Evacuation Signs/Where am I Signs

The Health and Safety evacuation signs are up. Unfortunately, they are small, difficult to read, and contain too much information for quick reference.

ACTION: Per Jim's recommendation, we are requesting a class be given by Health and Safety to each department, outlining emergency evacuation routes, how to assist patrons, and what to do in an emergency. We are also working to make this an annual review. The cost of "You Are Here" signage is being explored, to aid patrons in Norlin and increase safety in the event of an emergency.

II. Break Rooms/Staff Lounges in Branches

Presently, the branches do not have true breakrooms or lounges allocated for their employees. This makes it nearly impossible for employees to take an actual"break" from their work.

ACTION: Susan Anthes will be informed of the problem that the external branches need breakrooms/lounge spaces, and that the branch department heads would like to know the procedure to accomplish such a task.

III. Donation to the CU Foundation in LAB's name

The donation was comprised of the remaining funds from the Social Function Committee's old CU Credit Union Account.

ACTION: The funds are hereby transferred to the Social Functions Committee.

IV. LSA regarding Chancellor's Staff Awards

The LSA Executive Committee initially determined that there was not enough time to form a committee and send out a message encouraging nominations. There was some concern about creating another layer to this process, but the committee would only be organizing the process, ie. a process committee not a selection committee.

ACTION: LSA will discuss this issue at their next meeting, and an update will be provided at the next LAB meeting.

V. Dean's All Staff Meeting

The Center for British Studies is reserved for April 28, 1999 from 8am to 11 am. The previous menu will be duplicated. The Special Collection chairs are no longer available, so we need to purchase or rent sixty to seventy stackable chairs.

ACTION: LAB will ask Dan about purchasing stackable chairs. Also, LAB will inquire as to where the chairs can be stored. This will be discussed as information is obtained.

VI. Spring Honors Reception

It was confirmed that the Dean's office is sending out the invitations; the Social Functions Committee is making the catering arrangements, and doing the setup/cleanup; and LAB will create the program and certificates, and MC.

VII. Will Maker 7 Program

We currently own the Will Maker 6 Program which is available on laptops that can be checked out. These laptops are mainly checked out by faculty and often unavailable. In purchasing the Will Maker 7 program, it was discussed that the program should be readily available to all library personnel.

ACTION: It was recommended that the software be loaded to a stationary PC in each department. This could be done by purchasing a software license. A count is being taken of the number of machines that will need the software. A report will take place at the next meeting.

VIII. Reference Info signage - email letter

1. Susan Anthes is considering an Information Desk at the East entrance during the first month of the Fall Semester. It was discussed that there needs to be General Information Desks at the east and west entrances during building hours. It would be a good idea to have a highly trained corp of students for this task.

ACTION: This idea will be presented to Susan Anthes with a suggestion that the desk could be staffed by students, with Norlin PS Departments sharing the staffing costs. More on this at the next LAB meeting.

2. Updating old room number signage in Norlin

ACTION: A request had been sent to Dan to look into this. It was suggested that the review of signage could be tied to the yearly inventory control. This would help to ensure accurate signage. An update will be given a the next meeting.

IX. Display Cases for Branches

1. Regarding policies about displays in the branches and funding for them. The few display cases currently in some branches are mainly for faculty publications, and there is currently no funding set aside for purchasing display cases.

ACTION: Display case purchases should be coordinated, as it would be a one time purchase. Deborah Fink will be contacted to estimate the cost of our needs. An update will be provided as information is acquired.

2. Exhibits in the Branches

ACTION: LAB recommends that branch displays be coordinated with Norlin's Exhibits Calendar. Forwarded to the Cultural Events Committee for suggestions and scheduling.

X. Northwest Emergency Exit Area

ACTION: A request has been made to Dan/Scott to inquire with FacMan about the northwest emergency exit area, so that it will be level with the exit door.