DEAN'S OFFICE

Library Advisory Board
Minutes

1999

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March 29, 1999

Chair: Curt Williams | Recorder: Lisa Gould

Present: Gloria de Alfaro, Sharon Gause, Lisa Gould, Naomi Heiser, Barbara McMynn, Curt Williams, Jim Williams

I. Norlin Building Concerns

A. Staff Lounge

1. Replacing red sectional chairs

ACTION: The dimensions were measured for the "sleep chairs", and it is recommended that a total of three chairs should be purchased. An order will be placed.

2. Lighting

ACTION: In response to a Johann letter regarding inadequate lighting in the lounge, Dan is requesting an estimate from Fac Man on golden glow lighting. Floor and/or table lamps will be additionally considered at a later date. More on this at the next meeting.

3. Policy Statement for Lounge

ACTION: "The Staff Lounge is a break (study, lunch, nap) room for all who work in Norlin and the Libraries." The previous policy statement will be forwarded to Scott for review by the Library Council, pending placement in the Administrative Policy manual. The staff lounge policy is accessible at the following web address:

http://ucblibraries.colorado.edu/as/manual/admin/stafflge.pol.htm

4. Security

ACTION: There have been no further complaints in regard to lounge security problems, and there is currently no sanction in regard to the use of the lounge. The problems may be due to a breakdown of communication during training between the students and student supervisors. There may also be miscommunication regarding the use of the lounge by student workers and the janitorial staff(these parties have full lounge privileges). A request will be made to Terrie O'Neill to discuss informing students on usage of the Lounge at the next Student Supervisors' Group meeting. A request will be made to Scott to include information about the lounge and usage in the training/orientation outline for new employees.

5. Additional End tables

ACTION: Have arrived and are in the lounge.

B. West Porch

1. Planters

ACTION: FacMan will be notified to remove the planters. Allen Nelson will be asked to provide an estimate to turn the lion fountains into planters. Also, LAB will request that additional receptacles be provided for cigarette butts.

2. Benches

ACTION: The benches that were removed during construction of the new Humanities Building will be returned when the building is complete. The placement of these and adding any additional benches in Norlin Quad and around campus is at the discretion of the Chancellor's Office.

C. Signs

1. "You are Here" signs

ACTION: Dan is checking to see if we still own the old Third Floor Directional Kiosk. If so, it will be updated and used as a new directory. Otherwise, a sign company will be contacted. More on this as additional information is provided.

2. Updating Old Room Number Signs

ACTION: Shelley was contacted regarding the addition of room number signage to the inventory control list. Dan will have Fac Man paint over the old room numbers.

3. Evacuation Sign Improvements

ACTION: The signs can not be enlarged and simplified, since they were provided by the Fire Marshall in collaboration with the Deapartment of Environmental Health and Safety. Therefore, any changes would violate the sign codes that they require.

D. Regrading Northwest Emergency Exit to be level with door

ACTION: Dan will look at the area and then respond.

E. Update on Celestial Seasonings Cart

ACTION: This is no longer under consideration, but may reappear with the Norlin Retrofit.

II. Extra Chairs for Library Functions

ACTION: CBS Director, Ellen Robertson, will be contacted regarding the option of sharing the cost of the chairs with us, and also regarding the storage of the chairs in the corner of the room. There is the possibility that a decorative screen may be purchased to store the chairs behind. Sixty or seventy may be rented and delivered from Rental City for the Spring Deans Meeting.

III. Emergency/Evacuation training for Departments

ACTION: Hillary and Jim are willing to conduct the training, and may be contacted directly to schedule a training session. This will also be placed on the agenda for discussion at the next Council Meeting.

IV. Break Rooms/Lounges in Branches

ACTION: This was given to Susan Anthes to be raised at the next Department Heads Meeting. There is some concern about finding any available space within the Branch Libraries' spaces.

V. Displays in Branches

A. Display Cases

ACTION: Deborah Fink previously surveyed the Branch display case needs and will update this information and reply.

B. Co-ordinating Displays in Norlin and Branches

ACTION: Curt will meet with the Cultural Events Group in April to discuss.

VI. Will Maker 7 Program

A Program License is available, but must be bought for each machine at a cost of $40 per machine. Rani says that the program should run fine on Windows NT, despite the lack of testing. She will order the program as soon as an accurate count is taken.

ACTION: LAB recommends that Will Maker not be made available to the public, and that each department have it installed on a machine. Rani will order the program upon completion of a count.

VII. Suggestion to fold the Circulation Policy Committee into the Circulation Branch Group

Curt raised this at a Circulation Branch Group meeting and it was not received positively. Also, the current Circulation Policy Committee was not in favor of the suggestion. Both committees feel they are efficient and have unique functions. There was also some concern raised about whether purely staff committees/groups (ie. LSA, Circ. Branch Group) can propose policy, or if a faculty member must be on a proposal group.

ACTION: LAB recommends that the Circulation Policy and Circulation branch groups remain separate. Additionally, anyone or any group, staff or faculty may make a policy suggestion to Cabinet, or any advisory committee (ie LAS, LSA, COG, etc.). LAB encourages continued suggestions for streamlining committees and their work.

VIII.Information Desk

ACTION: Gloria reported that the moving of the information desk and creating additional ones is still being discussed by the Reference Department. A report will follow later.

IX. Cross-training/Job-Sharing

ACTION: LAB has created a Task Force to develop policy for cross-training and job-sharing. Committee members are Sharon Gause, Lisa Gould, and Naomi Heiser. Additionally, LSA is working on a policy for staff/faculty mentoring, which may further enhance personal and professional development in the Libraries.

X. Caught in the Act Nominee

ACTION: Elva Aranda, a custodian working in the Technical and Public Services Departments, will be recognized at the Spring Dean's Meeting on April 28th.

XII. Johann Suggestion Box/Other

There was a letter in Johann concerning the environmental and working conditions within the Libraries. Several years ago, there was a survey that OCI distributed regarding the environmental conditions, climate, and other general work conditions. This was done before the H-Vac System, and it is feasible that an after H-Vac study would be beneficial in resolving current work environment, climate, and other miscellaneous problems.

ACTION: Dan will survey each Department in Norlin about current environmental conditions.