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June 21, 1999
Chair: Curt Williams, Recorder: Lisa Gould
Present: Gloria de Alfaro, Sharon Gause, Lisa Gould,
Naomi Heiser, Greg Robl, Curt Williams, Jim Williams
I. Meeting Schedule
There are scheduling conflicts with the July and August
meetings. Due to this problem the LAB will not formally meet
during these months.
II. Dean's All Libraries Meeting Follow Up
A. Evaluations Summary
This format was most preferred to those used for
previous meetings. Please view more comments in the
summary of the survey that is attached.
1. Rented chairs
ACTION: There has been no further reply from Beth
Robinson of the Center for British Studies as to the
purchase of additional chairs. LAB will contact
Shelley for a quote in the meantime, and will approach
Beth again in the new fiscal year with a price
estimate.
B. Catering Problems
We will receive a credit or refund for the cost of the
Danishes. It was decided that LAB will continue using the
UMC for our catering needs.
III. Norlin Building Concerns
A. Staff Lounge
1. Lighting
ACTION: LAB received an estimate from FacMan of
four hundred dollars for changing the light fixtures
to "golden glow". It is recommended that this be done,
and that we revisit the floor lamp suggestion later.
Jim will send an email to Dan to schedule the fixture
replacement.
2. "Sleep Chairs"
ACTION: The sleep chairs have arrived, and are
residing in place of the old red furniture. They are
very nice, and we hope everyone is enjoying them.
B. West Entrance Planters
ACTION: Alan Nelson is trying to locate them.
If they are in use, we will order new planters for
placement next spring. It is fine for libraries
personnel to donate and maintain the plants.
Unfortunately, there is no direct water source on the
porch.
C. Directories/ "You Are Here" Signs
1. The old 3rd floor kiosk is available.
ACTIONS: LAB recommends that it be installed at the
east entrance and be utilized as a "realistic"
directions/floor plan to circulation, reference,
periodicals room, science, and art/architecture. This
will be forwarded to Scott for further development and
implementation.
3. Web Floor Plans / Self-Guided Tours
ACTIONS: LAB makes the following
recommendations:
* The current web floor plan for Norlin be more
accessible by reformatting the libraries home page so
there are icons for each library/branch up front,
linking to individual home pages. Have icons for the
departments housed in Norlin linking to the individual
pages.
* Each Norlin branch/department have directional
maps listed under map icons, and directional maps be
added to branch map pages.
* The Self Guided Tour be placed on the web, and
that each library (branch and internal) create self
guided web tours and separate icons be added to
"navigator" bars on home pages.
LAB will be meeting with John and Missy to discuss
the possibility of phased implementation of the above
recommendations.
IV. Supervisor Evaluations
ACTIONS: LAB recommends that OCI
hold a Libraries wide open forum, to discuss and
explain the proposal in depth and how it was developed
before a trial run.
V. Displays in Branches
ACTIONS: Deborah's report will be
forwarded to Susan Anthes. Curt will remind the
Cultural Events Group to include the branches on the
display calendar. The calendar is being developed, and
LAB recommends this include coordination with campus
wide events, as well as have attributions with the
name and telephone number of the subject bibliographer
to contact for further information.
VI. Recognition for Jim Manzanares
ACTIONS: LAB would like to host a
goodbye function for Jim before his departure, and
recognize his service. Curt will contact Jim about
scheduling.
VII. Evacuation Emergency Training
This is a reminder to all Department Heads to
please contact Hilary to schedule a time for emergency
evacuation training for your department. This training is
designed to give your employees the necessary skills to
cope in the event of evacuation, such as a fire, flood,
or explosion. This training is very important and should
not be neglected.
VIII. Johann Suggestion Box
A. Request for a sponge and/or scrub brush for
the staff lounge sink
ACTION: Shelley will be contacted to price
and order a permanent industrial type
sprayer/scrubber.
B. Book/magazine exchange
ACTION: LAB will discuss the subscription to
five magazine/newspaper titles exclusively for the
staff lounge. There will be a call for recommendations
from the library staff and faculty at a later date.
IX. BIN
A. Cross-training/Job Sharing Policy Task Force
B. Norlin Building Concerns
* Northwest Emergency Exit regrading
* West side bench relocation
C. Information Desks
D. Additional Chairs for Library Events/CBS
The Deans Evaluation Summary for
the April 28, 1999 Meeting.
19 Responses (one verbal). The summary of the
responses received is as follows:
1. Was the day and time of the meeting convenient for
employees?
Yes
Yes
Yes
No - My official hours are 10 am to 7 pm. The Deans
Meetings are ALWAYS at the (ungodly) hour of 8:30 am, so
I usually miss most of it. This year I missed
ALL of it.
Yes
Good
Yes
Yes
I wasn't able to attend because I can't work or come
to Boulder on Wednesday mornings.
VERY CONVIENENT, AND THE FOOD DIDNT HURT EITHER.
Yes
Fine
Yes
It was fine for me.
2. Were your concerns addressed in the meeting?
Didn't have any.
Yes
Yes
No
Yes
Yes
YES
Yes
Yes
Didn't really have any concerns
Yes
3. If not, what concerns do you have?
It sounds like we could have spent more time
addressing the upward evaluations.
4. What was the most favorable part of the meeting?
As always, the Deans message.
I always enjoy these meetings. I'm glad Jim started
them as the state of the library meetings way back when!
(I must be getting old!!) I think the best thing the dean
mentioned was cutting hours to provide more pay for
library employees.
I only stayed for the Deans talk. I found the
questions and comments from the floor helpful in forming
my own opinion on the proposed pilot program for
supervisor evaluations.
I like the present format where several administrators
get to speak. Where Jim asked us if we all would like to
contribute to help rebuild Columbines Library. I know
that we have pressing concerns in our own backyard, but
it felt good to do something (as a group) to show that we
care, and to help rebuild such a vital part of any
education.
The food and the award.
The Deans direct and frank discussion of Upward
evaluation.../ Questions raised by the audience.
Johns part. Short, sweet, directly to the point. I had
to leave early so I missed the last two. I also
appreciated the Deans candor. Enjoyed socializing and
eating, but primarily liked hearing from Jim and the
Cabinet. Good info and discussion.
5. What was the least favorable part of the meeting?
Lengthy discussion of supervisors
evaluation...though I know it had to be long.
There was none. I learn something at each of these
meetings. Due to the time constraints in my department I
almost always have to leave before the meeting is
over.
Not applicable
The folding chairs
I didn't come away with the inspiration that I often
come away with from these meetings. There seemed to be a
tiredness or something on the part of the presenters.
They should keep in mind that at least some come to the
meetings for the inspiration that leadership can provide.
So many peoples paranoid concern about the supervisor
evaluation process.
6. Additional comments or suggestions:
Curt did a good job of keeping the meeting
moving along. the questions from the front were not
audible, the speaker should repeat the question before
answering.
Thanks for asking my opinion!
Nice event, I have no further comments about the
logistics of the meeting.
More people seemed to want further discussion of the
upward evaluation issue, than meeting time permitted,
which might be done in part over email.
(Please see additional message)
I thought it was all fine. And thank you for not
purchasing chocolate chip scones!!
The refreshments were wonderful. Thank you! Please let
the cabinet sit behind a table, so I can make notes to
myself as things come up in the discussion. I really
appreciated the break in the middle. Thanks for hosting
these sessions. I think we may finally have hit on a
format that works pretty well. Would it be possible to
have shorter meetings, say 1 ô hours total but more
frequent? I was very glad to meet and mingle with
colleagues whom I didn't know. This was my favorite part,
along with hearing from Tech Services folk, since I
rarely interact with that side of ops. Time was fine,
food was fine. I'm so new I needed to just listen and
know what happens at these things.
Every year I look forward to hearing Jim's vision of
the future. I missed that at this meeting. It inspires me
to hear what he dares to dream of, and encourages me to
imagine what is possible. Thanks!
Need to use microphone.
It would be nice to have something with chocolate in
the food. In former years its been there but it was
missing this time. (Please see additional page pertaining
to other comments)
The Dean always seems to get stuck with the brunt of
the questions and problematic topics. Maybe he should
speak last.
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