May 21 @ 9.30 w/ Dean
3. Scott Seaman's answers to
the following LAB questions were
discussed.
a. Cross Training
- Scott has received the final copy of the Cross Training
Document from Sharon. Scott will present the document to
the Library Council on the 21st of February. Carl
reminded the Dean that LAB had suggested at a previous
meeting the document also be presented to the Library
Staff Association (LSA). The decision was made to present
the document to the LSA at the next LSA meeting occurring
after Council. The document will be submitted to the
cabinet for a final decision.
b. Willmaker - The
Willmaker has been installed on the library laptop
computer available in Administrative Services and is
ready for checkout. Bert will be asked to compile a
checkout procedure for the computer that includes staff.
Sharon has indicated that Engineering will follow through
on the installation of Willmaker on one of the staff
machines.
c. Environmental
and Cleaning Problems - After reviewing the contents of
Scott's memo the committee discussed the need to have a
follow-up procedure after environmental cleaning problems
have been reported to FACMAN. The decision was made that
the department supervisor would report the problem to
Administrative Services and Administrative Services would
provide the follow-up. It was also suggested that a
cleaning service schedule be made available that includes
the cleaning of the ducts. The following is Scott
Seaman's response regarding problems in M150:
"Well, we've delt with the air in serials several
times. While things are better, there remain unresolved
issues because the air handlers in that part of the
building are old and vents do not work at 100%. Without
replacing the entire HVAC in that part of the building,
not a lot more can be done. But the way these things are
handled is that the department head sends a description
of the problem to me and I work with Dan to see if there
is a way to solve the problem (sometimes there
isn't)."
d. Welcoming
Banner - The 50 foot welcoming banner placed in the fall
across the front of Norlin facing the quad can no longer
be used according to a recent decision by the campus
architectural review board. The review board, consisting
of members from the campus and the community, are
responsible for preservation of the historical
designation of the quad. They considered the banner, even
though temporary, not to be appropriate. However,
according to the Dean, the fall campus orientation
arrangements are now the responsibility of University
Communications. The library needs to request that the
banner be included as part of orientation arrangements.
Bobbie Barrow, the directory of University
Communications, will be contacted by Martha Jo to find
out if the review committee's decision can be reversed.
If the results are positive, the library is willing to
turnover to University Communications the storage,
handing, and taking down of the banner each year.
e. The Spring All
Library Meeting will be held, March 22d, from 8:30-10 am
in the British Studies Room. Members of LAB are expected
to help the Social Functions Committee with set-up
beginning at 7:30 am and clean up after the meeting is
over. Mary Jane in the Dean's office has the information
on food costs and she is willing to order what is needed.
It was agreed to use the campus catering service and the
Breadworks again.
Greg will coordinate and take care of special
requests, such as the need to order more coffee. Several
weeks before the meeting Greg will send out a memo asking
the faculty and staff to submit questions about the
library concerns to the committee. The questions will be
compiled by members of the LAB committee and sent to the
appropriate member of the library cabinet. Questions
submitted to the Johan box will also be included.
f. The Annual
Awards ceremony will be held May 17th in the British
Studies Room, because Koenig will be closed for
remodeling. Greg will follow up on the arrangements with
the Social Functions Committee. Lucy compiles the years
of service information and Ruth is usually responsible
for the flyers announcing the years of service awards and
special award winner announcements. More details will be
forthcoming.
g. The LAB
response to the Johan Suggestion Box 1/12/00 question on
the use of the staff lounge has reinforced the need to
provide a list of frequently asked questions with
appropriate links to policies. Laura and Carl have been
going back through the minutes to find past concerns and
have compiled the questions into an alphabetical list.
The LAB committee accepted the list with a few changes.
The list will be placed on the Library Advisory Website:
http://ucblibraries.colorado.edu/internal/lab/index.htm.
A request was made to provide a link between the
libraries committees list found on the Administrative
Services website and the LAB website. Bert in
Administrative Services will be asked if such a link can
be added.
h. Johan
Suggestion Box
Discussion with the Dean indicated that concern had
been expressed about inappropriate e-mails sent between
staff members and steps had been taken to alleviate the
problem. It was suggested that if a staff member receives
a series of e-mail that causes them to feel
uncomfortable, they should report it to their immediate
supervisor or Scott Seaman. Since this problem also
surfaced in the Johan box, Carl will send out a response
to the e-mail list.
i. Dean Williams
was asked to update the LAB on the Blue Ribbon Panel that
has been formed by the Provost to formulate a libraries
strategic plan for the present and future that will be
used in conjunction with program review documents filed
by the library. Jeff Cox, Administrator of the Center for
the Humanities, has been asked to be the chair. He
recently met with the Library Cabinet to formulate a
seven-year information strategy plan for the libraries.
He and other members of the panel will be meeting with
members of the Library Council over the next several
weeks. The Dean is also in the process of choosing a
consultant to represent the library on the panel and
provide a means for the library participation as the
study is formulated. The Blue Ribbon Panel will take the
results of their study to the campus program review
committee and the program review committee report will be
submitted to the Provost and the Chancellor. Over the
next seven years all library staff meetings willinclude
strategic plan updates.
j. The Dean was
also asked to report on the progress of plan to renovate
Norlin library, which is being referred to as the Norlin
Renaissance. The program plan for the renovation will
include campus participation and will be an integral part
of the campus programming plan.
