DEAN'S OFFICE

Library Advisory Board
Minutes

2001

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

April 16, 2001

Present: Jim Williams, Greg Robl (chair), Carl Stewart, Martha Jo Sani, Sue Williams, Laura Wright (acting secretary)

Next Meeting will be May 14 at 10:00

OLD BUSINESS

FAQ:

The FAQ online is not yet public. Greg will ask Cabinet (particularly the Associate Directors) to review it, and respond with any corrections, comments, etc. to Laura and Carl, before we make it public.

Welcome Banner:

Still pending; Martha Jo and Scott are looking for past correspondence to clarify the issues surrounding the banner. Martha Jo will contact the campus architect's office to try to determine who originally told the Libraries the banner couldn't be hung. If we can't find any documentation, LAB will ask Dan Davidson to request that the banner be hung for the start of the Fall 2001 semester.

[125th Anniversary celebration]

A brief discussion followed about the west porch and the 125th Anniversary celebration, which will be held on Norlin Quad with the west entrance as a stage. Jim requested cleaning for the porch and the windows, but was told the windows would not be cleaned. Carl will contact John Bruning (who is in charge of grounds) on behalf of the informal group of staff who care for the planters, to see if there is anything they or we can do to dress up the planters for this occasion.

Cross-training:

The definitions and forms have been approved by Council and LSA. Scott will now present them to Cabinet. There will be a formal announcement when the cross-training policy and procedures are official.

LAB accomplishments:

A summary of the committee's accomplishments for the year 2000 will be sent to Norlin list separately. In future, these will be presented briefly at the All Libraries Meetings.

Willmaker:

Systems still awaits word from Engineering. Please note that this program is available to all Libraries staff on a laptop that can be checked out from Administrative Services.

Inappropriate e-mail response:

This will appear in the FAQ in its most recent revision.

Staff lounge security:

This has been addressed and will appear in FAQ.

OCI:

LAB is concerned that we received the same answer in the spring as in the fall about OCI. Mark Augustin did ask for feedback and suggestion from staff, and has not communicated back (as far as any of us know) with anyone who sent him messages. Jim clarified that while the OCI Committee is officially done, the dialog about quality of work life is not done. Jim has asked Scott to contact Mark Augustin again about input he may have received from libraries staff after his presentations. LAB would like to see any suggestions he received and ideas he might have for improvements. LAB will announce when any of this information is available. Meanwhile, concerns about quality of work life can always be brought to the LAB or the Faculty Personnel Committee (whichever seems more appropriate).

Awards Ceremony:

Social Functions Committee members are working on getting all the necessary permissions to hold the ceremony outside. If this fails (or if weather does not cooperate), we have British Studies reserved.

Blue Ribbon Panel / Norlin Renaissance:

The Blue Ribbon Panel is writing their report. Jim is working on a contract for a consultant for the Strategic Plan. He has met with the architects once already for a walk-through of the building; there will be more walk-throughs yet.

NEW BUSINESS

All Libraries Meeting Evaluations:

The responses received were looked at and discussed. LAB members had the following ideas for improving future meetings:

• Have the person answering a question repeat the question so all can hear it (and to make sure the question is understood).
• Possibly limit further time given to each A.D. to allow even more time for questions and dialog.
• Call for questions farther in advance, so that A.D.s might be able address issues in advance. Or, bring "open" LAB issues to A.D.s in advance, and keep the call for questions closer to the meeting.
• Include LAB summary report.

(All of these ideas will be revisited prior to the Fall 2001 All Libraries Meeting.)

Emergency Evacuations:

In light of some irregularities noted in recent evacuations, LAB would like to review official emergency procedures. Security is responsible for pulling the alarm in any building emergency. Procedures are still being examined for disabled staff and patrons. Leaving them in the stairwell is not enough: someone needs to be in communication with them to let them know if the emergency is life threatening (and they will be evacuated by the fire department), or not. Jim will request a summary of emergency evacuation procedures to be sent to Norlin list by Scott, including who is responsible for what, as well as suggesting a review for Security personnel.

New Superintendent of Security:

LAB would like to suggest some sort of formal introduction, so staff members will know who he is. Jim will invite him to attend a Technical Services and a Public Services Division meeting.

Supervisor Evaluations:

What ever happened with these? Are they going to happen again? The upward evaluation process was supposed to be superseded by the Pay for Performance plan (which was supposed to address the same issues). While we wait for Pay for Performance to be worked out, we need legally to follow standard state procedures. LAB will monitor and revisit this when Pay for Performance (or some other plan) is implemented.

Lack of time given for new evaluation plans:

LAB sent an urgent message to Jim about this last week. The deadline has been extended through the end of April.

Respectfully submitted, Laura Wright