DEAN'S OFFICE

Library Advisory Board
Minutes

2001

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December 17, 2001

Present: Dean Jim Williams, Greg Robl (chair), Carl Stewart, Martha Jo Sani, Sue Williams, Laura Wright (secretary)

Next meeting: 1-28-02 with Jim & new members of LAB

1) Agreed that no follow-up needed on Dean's All Libraries meeting.

Jim mentioned that the LAB will be in charge of an ongoing "report card" for the libraries' progress with the Strategic Plan. This will be an ongoing agenda to be addressed at the semiannual All-libraries meetings.

2) Security:

LAB has requested reports from Scott Seaman on security issues, including the PA system for closing and emergency messages. Any updates on these issues should be sent to the Norlin list.

Jim reported the following regarding LAB's various security concerns: Jim has met with all the campus departments involved with safety (i.e., CU Police Dept, Environmental Health & Safety, Fire Dept, and Risk Management). The libraries will be the first department to use a new template designed to create a comprehensive "Health and Safety Plan." In the spring semester, department heads will be trained to conduct a health and safety audit of their units, using the campus' template. In addition, a comprehensive web document will cover health and safety issues for all the libraries (not just Norlin). The recent Faculty/Staff Development Committee survey showed that security was a primary concern for staff. This committee is working with Duncan Rinehart (of Organizational and Employee Development) to develop an informational tour on dealing with emergencies in all areas and branches of the libraries.

An LAB request for fire extinguisher training has been denied, as the campus fire marshal wants employees to evacuate the building rather than try to control a fire themselves.

3) Welcome banner:

No news. Greg passed info from the Committee on Use of University Facilities along to Laura - LAB will need to contact them to see if our banner is exempt from the ban on "temporary banners"

4) New LAB members:

2 staff and 4 faculty, will begin terms in January 2002. The 2001 LAB agreed to recommend an exception to usual policy this coming year and allow a staff member to chair the committee, as the only 2 continuing members of the committee (Laura & Helene) are staff. An exception was already made this year, as both chair and secretary were staff.

5) Regular student feedback:

LAB doesn't need to follow up, this will be part of the Strategic Plan.

6) New LAB e-mail address:

Thanks to Carl for taking care of this. Please note, the new address is liblab@colorado.edu.

7) Staff lounge policy:

Carl made a large-font printout of the official staff lounge policy (taken from the Administrative Services web pages). LAB approved this for posting in the lounge. Also discussed posting a paper version of the FAQ next to the Johann Suggestion Box (for 2002 LAB members to decide).

8) LAB records:

Decided it is unnecessary, with all minutes saved on the libraries web pages, to keep a paper archive.

9) Various ongoing things for continuing members of the committee to keep in mind:

• FAQ needs to be maintained (add this to charge of LAB?)
• E-mail and physical suggestion boxes need to be checked regularly (Carl has been doing this, Laura will do this starting in 2002)
• Secretary needs to send minutes to webmaster as well as posting to Norlin list
• Accomplishments - send annual summary to norlist

  10) For next year:

Should LAB consider having at least one meeting, either with or without Jim, during the summer?

Respectfully submitted by Laura Wright on behalf of the 2001 LAB.