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Minutes: March 31, 2005
All Libraries Meeting: March 31, 2005
Curt Williams, LAB chair, opened the meeting and gave a brief update on some library issues brought to LAB’s attention. The first issue dealt with cell phone use in Norlin Library, there is no policy on cell phone use, but signs can be put up telling people not to use cell phones in certain areas. The second issue was an update on the no-smoking zone around Norlin. FacMan will be conducting a survey of Norlin before this can be taken any further, LAB will continue to present updates on this as more information is available. Finally, there is discussion of the food available in the Vending Machines; LSA in coordination with Scott will be looking into this issue. Curt also stated that the Norlin Underground is interested in providing more food and will take suggestions. Curt then turned the floor over to Jim Williams, Dean of the Libraries.
Jim started by talking about some of the personnel issues both here in the library (where we are interviewing for three new faculty positions) and on the campus as a whole. The search committee for a new president for the CU system will be announced next week. Currently the Boulder campus has an interim provost and chancellor, no word yet on when the search for permanent person for these posts will occur. On the personnel front in the library: Charlene Kellsey has just received tenure; Keith Gresham is going on a leave of absence to the University of Vermont; and the new assistant to the dean in regards to grants, Liz Bishop, will be starting April 1.
Jim then moved on to discussing physical plant issues. There is new carpet in the reading room and Norlin Stacks 3A and 3B. Facilities paid for the new carpet and the library is thinking of ways to thank Jeff Lipton. There was a brief discussion of maintenance of the carpet in the Hot Spot which has been developing stains from spilled coffee. Jim then discussed the progress of the development of an Information Commons 24-hour study area in the library. The students have voted to put some of their fees towards this building, but it will not be enough to build the entire commons area. Therefore, the rest will have to be funded by a bond. Jim will be presenting on the first phase of the remodel in May to the campus governance. If we get the green light on the Information Commons then we will also need to expand PASCAL. Currently we only have space for approximately 100,000 more volumes in PASCAL. The information commons would require shrinking the size of the Norlin Library collection down to approximately 2 million pieces. Therefore, we need to expand to a second bay at PASCAL, hopefully one that is 1 and half times the size of the current bay. This is priced around 3 million, but CSU would also like to be a part of this therefore the cost would be split three ways.
Jim then moved on to discussing the budget. The Long Bill is currently being worked on and if Governor Owens signs the footnotes then the CU system will only have a 3 million dollar deficit. Enrollment at CU-Boulder is down by thousands for the coming year, so the campus is facing a 15-20 million dollar shortfall. There has been no discussion yet on how this shortfall will be met. Jim thinks that the library will probably have to meet part of the deficit, possibly through funding our own raises. The first priority of the library will be to keep all the people. Major serials cuts are going to be announced in the next week or so.
Jim then moved onto highlights for the year.
Admin Services
- The task force to address the issue that slide projectors are no longer being made has made recommendations on how to create a database of digital assets for these slides. They have developed guidelines for metadata and system requirements, now we are just waiting on funding.
- Holly is running a digital lab here in the library.
- John Culshaw is testing a system that will be an electronic depository for electronic theses and dissertations from students at CU. This repository will replace physical paper copies of the theses.
- The Norlin Underground opened last fall and has been a big success, they are making money.
- John C. has been implementing new software for Chinook (Electronic Resources Management)
Public Services
- ILLiad the new ILL system has been implemented.
- RIOT—Online tutorials for students has been implemented and is a big success.
- Everything that can be done as an e-reserve has been.
- LIB-QUAL survey has been conducted and except for physical issues the library improved and generally was ranked slightly above average.
- Pinyon conversion which is overlaying 27,000 records has been implemented and the records are currently being checked.
- Earth Science and the Map Library hosted the WAML (Western Association of Map Librarians) conference.
- Government Publications ASI project has received positive feedback from Lexis-Nexis on the quality of the records.
Technical Services
- 4000 videos from Media have been cataloged, there were videos from ITS.
- There has been a huge increase in non-book formats.
- E-resources have been added into the cataloging process.
- Engineering Library serials inventory has been competed.
- Special Collections has had 3,500 new resources cataloged. The Tipit collection is completed and they are now working on the Mountaineering collection.
- 18 data loggers have been placed around the building monitoring the environment, which is a little dry.
- Stacks materials assessment is moving forward, a report should be coming soon.
- Library emergency plan should be up on the web soon.
- 855,000 monographs and 69,000 serials have been inventoried by the BCR project.
- Cataloging and Archives are working together to catalog some of the collections.
- 25,000 bib records were added for the microfiche collections from Landmarks of Science and Deutche Bibliography.
- B-Logistics sold some of our withdrawn materials for approximately 5000 dollars.
- Serials is sending their withdrawn materials to recycling.
