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Minutes: October 13, 2005
ALL STAFF MEETING
LAB Chair Curt Williams opened the meeting and introduced Libraries Dean JimWilliams, who offered some general campus updates before reviewing the list of accomplishments since the spring 05 all-staff meeting.
The Dean was pleased to observe about 90 people in attendance. Jim noted that, although fall break seems to be a good time for these meetings, he is lobbying to extend the Thanksgiving break instead. The new interim university president is reconsidering open-door hours in addition to his current early-morning times to accommodate parents of young children. The search for a permanent president is underway, members have been appointed to the chancellor search committee, and the presidential office move is still uncertain. There are still no budget allocations, but the stated intent is to give the Libraries a 4.9% materials increase – all pending outcomes of the upcoming election. Overall enrollment is down. The smaller freshman class was planned, but the unexpected loss of 600 non-resident students represents a significant dollar loss. Graduate enrollment is down 150 students or 3%, and students of color are up to 14% of the student population. Although 06 freshmen will experience a 5% tuition increase, that amount is then locked in for 4 years.
Jim encouraged everyone to be become informed about ballot issues. University policies re: political campaigning can be found at:
http://www.cu.edu/president/ref-cd.htmland
http://www.cu.edu/president/ref-cd-guidance.htm
Campus and Libraries administrative leave policies are available at:
http://ucblibraries.colorado.edu/adminservices/manual/admin/staflve.pol.html
The following list was reviewed:
ARE WE BUSY OR WHAT?!
Collection Development:
- Serials Cancellations $600,000
- Acquired new databases – ARTstor, Luna, Factiva, RefWorks, Inspec backfiles, North American Womens Letters and Diaries
- Lavender and Folsom Collections donation
- Turned on Center for Research Library’s records in Prospector
- Added University of WY to Prospector
- Started processing gift collections
- Collection assessment for preservation
- The 04/05 out of balance amount was $2.88 out of $9,361,706.05
Bibliographic Control:
- First maps sent to PASCAL, in total of 2004 FY 96,246 items
- All materials at the Museum returned to Science
- Inventory (Science, Business, Engineering.) to date, 855,000 monographs and 69,000 serial items.
- Pinyin Conversion Project for East Asian
- Planning for videos to go to PASCAL
- Cataloging project for Landmarks of Science II microprint were completed.
- SPIE Digital Library - 3408 records were added to the Chinook catalog
- URLs were added to Early American Imprints.
- 3500 records were added this year to Special Collections cataloging project
Facilities:
- Expansion of E303
- Pod desks in Science
- New Engineering Conference room
- Business Renovation Planning
- Planning for the second bay of PASCAL
- Environmental monitoring enhanced
- PWR move into former Ralphie’s area
- Creation of combined workstation and office space for two tenure-stream catalogers
- Relocation of the Cataloging Conference room to N148 (the old Acquisitions holding room).
- Opened storage space at 3100 Walnut
- Did a significant recommissioning of Norlin's air handling system
- Began program plan for the information commons
- Completed the 5-phase long-range space plan for Norlin
ILL/Circulation:
- Stopped fines
- Started collecting fee for Public Patron card
- Started emailing ILL articles through RAPID
- Handled Buff One card reissue concerns
- About to take credit cards
- Courtesy notices on upcoming due dates
- My Reading History implementation
- Implemented ILLiad
Technology:
- Streaming video – Engineering
- Audio streaming technology – Music
- Digital Projects laboratory
- Updating of departmental websites
- Expanded microform duplication and reformatting capabilities
- Installed III WebBridge and inventory module, ERM implementation work started
Grant Planning:
- Gov. Pubs on 21st Century Librarian
- East Asian for Japanese books, National Resource Center for Asian Studies
- Maps has grant from Shell Oil (distributed by Geology Dept) for aerial photos
- Gov Pubs has ASI Cataloging grant application
- Worked with Preservation for humidity control
- Archives grant from National Park Service
- Music has new CDP grant
Exhibits/Conference:
- Maps hosted Western Association of Map Librarians conference
- Preservation did Seven Deadly Sins of Book Care
- Greek Vase exhibit in Special Collections
Library-wide Initiatives:
- Started Strategic Planning process
- Assessment Committee
- Library Fellows program continues – total of 9 Fellows
- Excellent new hires both faculty and staff
- Limerick endowment
- Emergency preparedness manual developed and distributed
- Updating and improving websites
Questions submitted and taken from the floor:
What is the Libraries most pressing issue this semester and why?
Other than the likely impact of ballot issues, Regent is very interested in our strategic plan as the Libraries have been designated a major focus of the chancellor.
What is our most important goal this semester and why?
In addition to the strategic plan, there MAY be one-time money this semester through the Academic Affairs Budget Advisory Committee. We have requested: a development officer, additional materials budget for the humanities and social sciences, student assistant funding, funding for a Fleming Law building program plan and Information Commons program plan.
What are the rules on ballot initiatives discussion?
University policies re: political campaigning can be found at:
Are the rumors true that PASCAL may be bumped off Fitzsimons?
Yes – the land is now too valuable for warehousing. We are hoping that the next bay will be 1 ½ times the current bay, and that we get bought out to move and rebuild.
Are we saving any library materials for Katrina?
Government Publications is already, and we will probably contribute more when we know what’s needed.
Please clarify administrative leave policies for staff.
The following statement was issued by Administrative Services
“Administrative leave is used in special situations in which the Dean
wishes to release an employee from official duties for the ‘good of the
state.’ It's very rare for us to have anyone on administrative leave.
Activities performed in an official employment capacity, such as
training, off-campus meetings, and conferences are typically work time
and are not considered administrative leave.
For any classified staff leave, the department chair has flexibility to
approve or disapprove based on the immediate needs of the unit. Leave
request forms must be submitted and approved in advance by the
supervisor for all vacation or volunteer leave. Such forms should also
be approved in advance for sick leave if possible.
Whenever there's a question about the kind of leave that's appropriate
and what the procedures are, please call Lucy Zellar.”
Will the food and drink policy re: outside coffee be revised?
The current policy remains applicable – the issue is not the source of the beverage, but the container, which must be reusable with a tight fitting lid. No spike in contraband or trash has been experienced since the Underground opened.
Will the dean speculate about impacts of C&D?
No – a new tuition structure will be required regardless of the outcome. The president wants to reduce the system budget by another million dollars, but it is unknown what he has in mind.
