UCB Libraries

Library Advisory Board minutes 10/17/05 10:10 AM

1. The suggestion was made to post the whole list of University Libraries' accomplishments on e-mail.This will shorten the meeting time. Comments and questions will be sent to LAB prior to the meeting. After the meeting comments about the meeting need to be solicted online by the LAB. The all staff meeting itself should be no more than one hour long.

2. There was plenty of food left over from the last meeting, but not enough coffee or tea. The amount of food at future meetings will remain the same; better too much than not enough.

3. Concern was expressed that there appeared to be a bias on the pending vote concerning initiatives C & D on November's state ballot. LAB did not feel that was the case. The Dean's presentation was within the university's rules for informing employeesabout state ballot issues.

4. The fall break may be eliminated by the Provost. This raises thequestion on when and where to have theall staff meeting. In general, the fall all staff meeting will be heldin the AM and the spring meetingwill be held in the PM.

5. A complaint was submitted by a library staff member that games wherebeing played during the Fall Break by student workers at the Circulationdesk. This is an old "problem" which has been brought to the attention ofthe Circulation Desk Supervisor and Department Head. Fall Break and othercampus holidays are not considered peak work periods for service desks. TheDesk Supervisor noted that student workers in Circulation/ILL share workloads in other parts of the department during peak work periods or whenother Circulation/ILL student workers are unavailable. Front Desk studentswere temporarilly re-deployed to other areas of the department during FallBreak. A professional, yet enjoyable atmosphere at the Front Desk will bereinforced.

6. Scott Seaman and the LAB Chair are following up on the smoke free zonearound Norlin. The Wellness Center and Facilities Managment have not informedthe Libraries about the placement of benches in proposed areas for smoking. Strong preference was expressed that the whole west porch of Norlin shouldbe a smoke free zone. There is a problem with smoke dropping via vents intothe first floor areas of Norlin. It is unclear about where to place benchesfor smoking near the east entrance to Norlin. It is also unclear how thesmoke free zones will be enforced. The LAB Chair will bring these concernsto Scott Seaman to discuss with Norlin Security.

7. A student code of conduct plaque, like the one on the outside west porchwall of Norlin, has been requested installed inside Norlin. The students will suggest a plaque location inside Norlin for approval.

8. Anudas Schmidt is looking into the possibility of webcasting. This will involve capturing voice on PA systems and video broadcasting. The idea is to permit University Libraries staff and faculty the ability to watch meetings remotely when necessary, and possibly to have input to these meetings remotely. A web camera and microphone (voice activated?) will need to be installed in N410. Dean Williams suggested having a trial of this type of equipment first.

9. It was noted that this would be Helene McHendry's final LAB meeting. Helene's accomplishments on LAB were noted and appreciation was extended by all. The meeting ended at 11:20 AM. Next meeting tentatively set for Monday, November 14 at 10AM.

Submitted by D. Fagerstrom