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Minutes: December 17, 2007
Attending: Mary Jane Campbell, Alison Graber, Gabby Wiersma (recording), Jennifer N.C. Davis, Tim Carpenter, Sue Williams
1. Follow-up on Employee-of-the-month program
Q: Why isn’t there one every month?
A: Scott only receives 3-4 nominations per year
Q: How are winners nominated/announced?
A: Nominations should be sent directly to Scott and previous winners were announced in the Sundial/ULR. In the future, announcements will be made at the All Libraries Meetings and to the Norlin Lists.
Action: Jennifer will talk to Scott and recommend that he send out a message to the Norlin List to remind people about this program and explain the process and benefits. Since the Sundial is going away (see #2), there should be announcements to the Norlin List and nominations should go directly to Scott. This program is available for students, faculty, and staff in the Libraries. Libraries employees are eligible for one day of comp time and students receive a $50.00 bonus.
Action: The Dean suggested LAB announce the recipients at the All Libraries Meetings and remind everyone about the program guidelines and benefits.
2. Brainstorm ideas on how to bring the Sundial to a more prominent position among employees
Q: Is the Sundial going away?
A: Matt H. e-mailed us after the meeting and informed us that the Sundial may not be published again. Matt said that “Kudos and "Employee of the Month" announcements will now go directly to the News and Events page.” Personnel news is Lucy’s department so it will be up to her to make announcements to the Norlin List.
Action: LAB will try to make kudos and acknowledge other achievements like Employee of the Month at our All Libraries Meetings. Jennifer will ask Scott to forward kudos announcements directly to the Norlin List.
3. Discussion of Cabinet request to offer recommendation regarding name badges in public areas
Access Services has run out of name badges and needs to re-order but would like feedback from other departments to determine if anyone else would like to order them as well (there is a discount for ordering in bulk).
Action: The Dean gave Curt permission to send a call out to determine who is interested. The Dean stressed that badges will remain voluntary and NOT mandatory. The Dean also asked Scott to draft a brief policy statement for the policy manual about name badges.
4. Introduction/orientation of new LAB members and format (?)
6 members will meet with the Dean on the 4th Wednesday* of each month at 10:00am (*the day/time still needs to be discussed with new members). Other discussions will take place over e-mail or meetings will be called as needed.
New LAB members:
Stephanie Alexander, Lisa Gould, Jennifer Knievel, Sue Williams
Continuing Members:
Jennifer N.C. Davis, Tim Carpenter, Co-Chairs
5. Quick Fix
The workflow and communication between the Quick Fix Committee, the LAB, and the rest of the Libraries is not working well. There are concerns that we have created a duplicative process and that the process is not transparent. There was also a complaint that there is no way to initiate a quick fix request or contact the committee.
Action: These concerns will be discussed with the Dean at our next meeting. Some possible solutions are to post the quarterly report the Dean receives from Facilities Management to the Norlin List so people are aware of the projects going on within the libraries. The LAB is also considering sending an e-mail to the Norlin List with a list of projects/problems that have been forwarded on but we want to check with Shelley and Dan before this information is sent out.
Action: The Dean suggested that the QFC contact people who have brought concerns/complaints to the LAB. Jennifer will contact Carl so that he can pass these issues on to the other QFC members.
6. Signage Updates
Danielle (Dani) in the mail room has taken over responsibilities for permanent signage in Norlin.
Matt H. has a new printer so he will be able to create more temporary signage once it is up and running. The committee agreed that we should take our concerns about signage in the building to the learning commons design team in order to generate some momentum towards a uniform signage policy and to keep people informed during the chaos of construction.
Action: Alison will take LAB’s concerns to Jennifer K who is on the learning commons design team. Jennifer will also be joining LAB in January so she will be able to communicate between the LAB and the design team. Other signage concerns will need to be discussed with Scott when he returns in January.
7. Participation on libraries committees
LAB discussed people’s reluctance to join libraries committees and the fate of the LSA if they do not recruit at least one more member. There may be an unspoken policy within certain departments that discourages or prevents people from taking the time to volunteer or participate in committees or other activities that benefit the libraries. This is a functional issue for the libraries as well as a morale issue.
Action: Discuss this with the Dean; ask him to take the issue to Department Heads/Council and make his opinions/policies clear.
Action: If LSA is unable to recruit at least one more member to keep the committee viable, LAB may have to call an All Staff Meeting.
Action: The Dean suggested a stronger connection between our Staff Council reps and LSA. Our Staff Council reps are staff leaders in the Libraries and participating in LSA would increase communication among them and give them a way to report their work back to the Libraries at the All Staff Meetings.
TBD: How is the Staff Council is organized?
If our current Staff Council reps would be willing and able to join forces with LSA.
Interview exiting LSA leadership (Lindsay Stuessy and Lisa Gould) to determine what issues are being discussed. Lisa will be joining LAB in January so she will be able to communicate her concerns/ideas to LAB.
8. Snow Removal on Campus
LAB received a complaint about the dangerous icy and snow packed conditions of sidewalks on campus. Lynnette Leiker e-mailed John Morris (FacMan) over a year ago to complain about the dangerous sidewalks on campus. It has been over a year since she e-mailed him and she has not seen improvements regarding snow removal on campus.
Action: The Dean would like Lynnette to e-mail Alan Nelson, the campus Snow Marshal, directly and copy John Morris in the e-mail. The Dean meets annually with John Morris and he will discuss this issue with him at their next meeting and get it on FacMan’s “to do” list. The Dean also receives monthly FacMan updates (from Lisa Adaire) so as long as we get this issue on FacMan’s “to do” list, so we can keep track of any progress (or lack thereof).
9. Smoking Ban Update
This is a campus-by-campus decision that will be made by the Chancellors.
There is a story about this issue in the 12/13/07 Silver & Gold Record: https://www.cusys.edu/sg/messages/5924.html
