- MINUTES:
Tuesday, October 10,
2000, 10:00-11:30am, room N410
Associate Director Scott Seaman, guest with 20 Staff
members in attendance.
-
- ELECTIONS COMMITTEE
- Dave Anderson & Cheryl Koelling volunteered to be
on the committee to find volunteers to run for LSA
office.
-
- LAB - CARL STEWART
- Johann Suggestion Box
- Considering implementing the suggested Norlin Chat
mailing list for non work related posts.
- It has been noted that the Library welcome banner
is the responsibility of LAB, which is problematic
because of the time of year that the banner is
needed.
- There was a personnel matter submitted.
-
- BENEFITS PRESENTATION
- There should be a presentation given before open
enrollment begins.
-
- ASSOCIATE DIRECTOR OF ADMINISTRATIVE SERVICES, SCOTT
SEAMAN
-
- Scott's office is in charge of personnel,
benefits, budget & finance, facilities, computer
services, and planning. It is also somewhat of a
"catch-all" for things that don't fit under Technical
Services (Janet Swan Hill) or Public Services (Susan
Anthes). While Dean Jim Williams concentrates more
outwardly on relationships with the rest of the
University and fund-raising, the associate directors
work more inwardly on workings within the Libraries.
Scott is also chair of the Faculty & Staff
Development Committee, which handles the presentations
on using Outlook, Windows, Writing & Doing
Research, and many other subjects. They are open to
suggestions for subjects which are not being
addressed.
-
- Questions for Scott:
-
- What is the status of PASCAL?
-
- It opens in January and should be finished in
December. It is on schedule at this time.
- The Louisville facility should start moving materials
in January. The move will take about 2 1/2 years to
complete.
- The materials stored in the Map Room will move
directly to PASCAL rather than going to Louisville first
and then to PASCAL.
- PASCAL will employ 3 Staff members and will be
servicing 3 other institutions as well as CU-Boulder. The
speed at which materials can be moved from Louisville
will be affected by the ability of PASCAL to process
these materials.
- There is a hard deadline for removing materials from
Louisville. This is influenced by the cost of the
Louisville facility and the lease which will be ending.
The Louisville facility is costing us about $20,000.00 a
month.
-
- How will the vacated spaces be used?
- There are many competing interests for space.
-
- SPC is concerned about moving to Fleming. Is it a
"done deal"? They are already having to deal with patrons
who are upset about the move, which has been
publicized.
-
- It has been publicized because Jim Williams is
concerned with raising money for what will be a costly
move. However, it could be as much as seven years away,
and there are several factors which could keep it from
coming about. Concerns should be voiced to the
appropriate people. It also affects and is affected by
the Program Plan, which is a very large document that
exists for each building and deals with its organization
and use.
-
- Could we have BCR workshops here in Boulder?
- Scott said he would work on it.
- Workshops are budgeted and may be paid for by the
Libraries.
- Ask your 1st level supervisor for approval and they
will send to Administrative Services. Depending on the
time of year and state of finances, your application may
be accepted.
-
- Is there a summary of the new pay for performance
plan available?
- We are still on the old system. Coaching and Progress
Review forms should still be used at the indicated
intervals. There is still no funding for pay for
performance plans. Scott gets most of his information
from Silver & Gold, as their information seems to be
more up to date. We were reminded that the old individual
anniversary dates are gone, and the new March anniversary
date applies to everyone. We should continue to get
anniversary step raises until the new system is in
place.
-
- Regarding the OCI: How and why did changes take place
or not take place?
- Scott is scheduled for one of the presentations but
has not seen all the data yet.
-
- Technical Services Reorganization
- Eventually proposals will go to the Cabinet. There
seem to be some huge changes proposed. Scott believes
that a proposal is "out there" but has not been
officially submitted yet. There are still one or two
meetings scheduled before they will be ready to submit
the proposal. There is a consultant involved with the
process.
- Some things to bear in mind: The Libraries are not
growing. Staff, but services are growing. That indicates
that things will have to change to keep the quality
up.
- This is a difficult and stressful process, especially
with so many positions being vacant. The vacancies are
fairly evenly split between Technical Services and Public
Services. One Public Services and two Technical Services
positions are being held to pay for the BCR project. The
BCR project is extremely important because it is
imperative that all materials have records in the on-line
catalogue. There are currently 13 Faculty vacancies - we
are down 20%. For faculty vacancies, the Libraries get to
keep the salary money. "We've been living off of faculty
vacancies."
BUDGET PRESENTATION - SCOTT
SEAMAN
|
Salaries
|
$6,515,830
|
|
Materials
|
$8,152,494
|
Other
|
|
|
Hourly Wages
|
$462,755
|
|
Travel
|
$17,510
|
|
S&E
|
$496,129
|
|
Cap. Equip.
|
$81,007
|
LIBRARIES 1999/00 BUDGETARY STATUS REPORT (General
Fund)
June, 2000
Percent of Fiscal Year Expired = 100.0%
Line Items
Original
Budget
Revised
Budget
YTD
Expenses
Percent
Expended
Balance
Available
Faculty Salaries
GF Support for CTRC
$2,700,386
$2,481,510
$2,486,550
100.20%
($5,040)
Faculty Vac./Sick Pay
22,311
22,311
N/A
N/A
Staff Salaries
Salary Savings
Security
Temps/Faculty Support
GF Support for CTRC
3,565,705
145,161
104,964
3,387,996
237,874
84,108
50,000
3,387,884
N/A
84,108
51,424
100.00%
N/A
100.00%
N/A
112
237,874
0
(1,424)
Staff Vac./Sick Pay
2,853
2,853
N/A
N/A
Hourly Wages
Undergrad Initiative
462,755
5,000
536,928
537,749
2,821
100.15%
56.42%
(821)
2,179
Recruitment
22,965
2,697
11.74%
20,268
Travel
17,510
38,000
35,542
93.53%
2,458
Library S&E
Security Overhead
496,129
870,716
18,616
879,998
18,616
101.07%
100.00%
(9,282)
0
Library Materials
Plant Fund Transfer
Soviet Jewry Archive
8,102,494
50,000
7,682,099
255,328
7,684,161
255,328
0
100.03%
N/A
0.00%
(2,062)
50,000
Capital Equipment
81,007
10,070
10,071
100.01%
(1)
Totals
$15,754,076
$15,756,374
$15,462,113
98.13%
$294,261
Non-line Items:
Capital Equipment:
GF Plant
Aux. Plant
643,018
2,181
898,346
32,181
187,559
17,177
710,787
15,004
Totals
$16,399,275
$16,686,901
$15,666,849
93.89%
$1,020,052
Automated System Plant Fund
$2,029,158
$2,331,458
$2,326,307
99.78%
$5,151
Fiscal Year
Percentage Work Study
90/91
59.3%
91/92
58.6%
92/93
57.9%
93/94
59.4%
94/95
59.0%
95/96
58.7%
96/97
60.9%
97/98
58.8%
98/99
53.0%
99/00
51.8%
2000/01 Library Budget Increases
As of 10/9/2000
Line Items
1998/99
Base
Budget
2000/01
Percent
Increase
2000/01
Dollar
Increase
2000/01
Budget
Allocated
Budget
Adjustments 2000/01
Actual
Budget Hourly Wages
$480,2551
1.00%
$4,803
$485,058
$485,058
Supplies & Expenses
$496,129
1.00%
$4,961
$501,090
$501,090
Travel
$17,510
1.00%
$175
$17,685
$17,685
Materials
Less Off-site Transfers
Materials Base
$8,102,493
$360,578
$7,741,915
1.00%
2.00%
$3,606
$154,838
$364,184
$7,896,753
$55,0003
$364,184
$7,951,753
Capital Outlay
$81,007
1.00%
$9312
$81,938
$81,938
Footnotes:
1. Includes $5,000 Undergraduate Initiative budget.
2. Percent increase includes $12,058 bas from Fines
FOPPS.
3. Fourth and final campus cut: ($45,000) continuing base
cut; $100,000 temporary addition for Humanities
materials.
Scott pointed out some specific numbers and the fact that
the Libraries Work Study usage has had a major downward
trend since 1990. In 1990, 60% of student workers were on
work study, and for 1999/00 it was down to 52%. There was
some discussion as to what could be causing this trend an
what could be done about it. The legislative constraints on
the state's and therefore the University's budget means that
we will have to make do with the current budget. Only
cutting the Libraries' operating hours will not do it.
Cutting student staffing during peak hours (for instance
from 5 Circulation Desk student workers to 3) would help
more, but the best way to do it would be through increasing
the percentage of students on work study. There is a task
force considering this issue.
Scott was asked why staff don't have keys to the
building. He responded that there are officially only 6 keys
to the building, and they are all held by emergency
personnel. This is due to health and safety issues, and has
been ordered by the Fire Marshall.
Many thanks to those who provided goodies for the
meeting. Terrie O'Neal sent four different kinds of
(delicious!) sweet breads, even though she was unable to
attend.
Meeting adjourned.
 
Notes by: Mark Haury
|
