Version 8/8/2005

Variable-length Fields in Contact Records

The following table describes the variable-length fields found in contact records. Both the short label and default long label (if one exists) are shown.

Contact Record Fields
Field	Description	Field Group Tag or Default MARC Tag	Data in Field Entered by	Limits	Examples
PRIMARY ADDRESS	The primary address for the contact.	a	organization	Maximum 200 characters. Divided into up to 5 lines of 28 characters	nMidwest Library Service$11443 St. Charles Rock Road$Bridgeton, MO 63044
SECONDARY ADDRESS	A secondary, or alternate, address for the contact.	b	organization	Maximum 200 characters. Divided into up to 5 lines of 28 characters	bMidwest Lib Svc$P.O. Box 4418$Bridgeton, MO 63044-4418
CONTACT CODE	Unique identifier for the contact.	c	organization	Maximum 5 characters	c CU needs to develop a standardized format for creating codes. CU will create one code per contact and use Note 1 and Note 2 to add information about primary contacts (individuals) and sales and technical contacts.
EMAIL	Email address for the contact.	e	organization	Maximum 99 characters	eCKDexterHaven@mls.com
FAX	Fax number for the contact.	f	organization	Maximum 49 characters	f210-377-3672
OTHER CONTACT (Note 2 is the default)	Free text information related to the contact.	m	organization	Maximum 99 characters	Include: · Name · Function (eg. Sales or technical) · Phone · E-mail
PRIMARY CONTACT (Note 1 is the default.	Free text information related to the contact.	n	organization	Maximum 99 characters	Include: · Name · Function · Phone · E-mail
NOTE3	Free text information related to the contact.	o	organization	Maximum 99 characters	O Hold for later decision.
PHONE NUMBER	Phone number for the contact.	p	organization	Maximum 49 characters	p210-377-3700
CONTACT ROLE	Identifier for the role the contact plays in relationship to the resource.	r	organization	Maximum 49 characters	Options: · Access Provider · Publisher · Copyright Holder · Coverage Load · Consortium
CONTACT NAME	Entity name for the contact.	t	organization	Maximum 49 characters	tMidwest Library Service This is the name of the entity, group, or company. Contact information for individuals goes in PRIMARY or OTHER CONTACT fields.
URL	Web site address for the contact.	y	organization	Maximum 99 characters	yhttp://www.mls.com
REVISION HISTORY (Default is Special).		z	organization	Maximum 99 characters	Include: · Initials · Date · Brief description of revision?

Bright Yellow = ERM defaults

Bright Pink = Relabeled fields or codes.

Aqua Blue = New codes or defaults.

Bright Green = Hold for later decision.