Variable Length Fields in License Records

University Libraries > Libraries & Departments > Systems > Chinook Corner > ERM Task Force Minutes

Variable Length Fields in License Records
3-7-2007

Field	Description	Field Tag	Data Entered by	Limits	Examples	Populated by
AUTHENTICATION METHOD	Identification of how potential users are authenticated.	a	organization	Maximum 10,000 characters	IP Address
TICKLER LOG	Information from email reminders (ticklers), indicating when the reminder was sent and its content. This field includes the following information: Name Event Date Fixed Field Date Sent to Subject Header	c	organization	Maximum 10,000 characters	Activation Date$20030903$20030331$kzengen@iub.edu$Activation Date$This was activated before scheduled
CU ADDENDA	Indicates whether or not there is a CU addenda to a consortial license.	d	organization	Maximum 10,000 characters	The license is between GWLA and Annual Reviews. We have a Memorandum of Agreement that Steve Fincher signed for CUB's agreement to terms of the license between the other 2 parties (with CUB being part of GWLA)
LICENSEE	Official name of the institution committed to the license contract.	e	organization	Maximum 10,000 characters	MV Field: CU-B CU System GWLA CARL BCR Statewide UC-B/Law Type in exceptions.
SITE DEFINITION	Description of locations served by the license.	f	organization	Maximum 10,000 characters	Business Library
SPECIAL TERMS	Description of particular or non-standard licensing terms.	i	organization	Maximum 10,000 characters	Addendum signed 5/20/03 for site definition and indemnification When referring to license, specify section.
REMOTE ACCESS	Description of how remote users access the licensed resource.	k	organization	Maximum 10,000 characters	Via Proxy Leave this blank unless the resource is included on the proxy.
NOTICE REQUIREMENT	Notice required to cancel subscription.	l	organization	Maximum 10,000 characters	30 days after legislature announces the budget of the new fiscal year affected by legislative funding.
LICENSE NOTES	Free text notes, pertaining to the license.	n	organization	Maximum 10,000 characters	Governed by Terms and Conditions and Rights and Responsibilities submitted with order. Revision history.
NEGOTIATOR	Name of staff member who negotiated the license contract.	o	organization	Maximum 10,000 characters	Fong, Y.
LICENSOR	Name of company that granted the license.	r	organization	Maximum 10,000 characters	Dow Jones Reuters Business Interactive LLC
License Information (Patron)	Actions permitted by patron.	t	organization	Maximum 10,000 characters	Libraries will link to a general Terms of Use page that covers most instances. Add unique terms as needed. Fair Use Rights Under Copyright Law Display Download limited portions Print limited portions Share for Scholarly purposes Place on reserve, print Place on reserve, electronic Use for Course Packs Link from an Institution website.	Terms of use page at http://libraries.colorado.edu/screens/termsofuse.html
AUTHORIZED USERS	Users (defined by user groups) who are permitted access to the electronic resource.	u	organization	Maximum 10,000 characters	Faculty Staff Students Walk-In Users Faculty, Staff, Students Faculty, Staff, Students, Walk-In Users
TERMS OF USE NOTES (Patron)		v	organization	Maximum 10,000 characters	No Restrictions
TERMS OF USE (Staff)	Actions permitted by staff.	w	organization	Maximum 10,000 characters	See the ILL Rules in the fixed fields of license records for a list of codes relating to ILL. Only include EXCEPTIONS to accepted ILL practice in this field. Reserve print Reserve secure electronic Reserve electronic Reserve any format Reserve requires record keeping and/or reporting Course pack, cost recovery only Course pack, no restrictions Digital Reference Distance Education Backup copy full content
TERMS OF USE NOTES (Staff)		x	organization	Maximum 10,000 characters
LICENSE LOCATION	Location (virtual or geographic) where the license is kept or maintained.	y	organization	Maximum 10,000 characters	Leave this blank until we have secure intranet with scanned license copies.
RESOURCE MANAGMT TICKLER	Information for email reminder specific to this resource record. Information in this field can include: Name Event Date Fixed Field Date Sent to Subject Header Footer	z	organization	Maximum 10,000 characters	zActivation Date$20030903$20030331$kzengen@iub.edu$Activation Date$This was activated before scheduled.

Bright Yellow = ERM defaults

Bright Pink = Relabeled fields or codes.

Aqua Blue = New codes or defaults.

Bright Green = Hold for later decision.