ERM Committee Minutes: 2007 Feb 07

ERM Committee Minutes

2-7-2007

Present: Baia, Callahan, Cronin, Culshaw, Fong, Gobrecht, Graber, Helgoth, Holladay, Jobe, Kellsey, Lamboy, Moeller, Wakimoto, Wicht

Helgoth reported that, because she is unable to run a list of resource records and choose fields for download, she is still attaching order records to “mini” bibs that can be suppressed rather than to resource records. The ability to extract data for a variety of purposes is crucial. Is this a known bug? Helgoth will check CSA and Fong will follow up with Storey-Ewoldt. Because we are displaying resource records rather than bib records to the public, this duplication of effort seems counterproductive. Cataloging and Metadata will consider workflow issues.

Callahan proposed display of Trial Information (field U in the variable length fields of the resource record) in order to use ERM to display trial databases to the public. After discussion the committee agreed that this would be desirable. Callahan will add the display for the webpubdef. Culshaw agreed to look into using Featured Lists to generate the trial databases page. Fong is bringing a proposal to the bibliographers to modify the process for requesting trials. Collection Development has developed a form that should be completed by bibliographers which includes a field for a description of the database. Individual bibliographers would be responsible for descriptions rather than Callahan who is currently writing database descriptions.

There was a brief discussion of what should get a resource record. In general anything that will be displayed in the A-Z and subject lists requires a record. Although individual “books” generally don’t get a separate resource record, a major reference in a subject should get a record.

The committee briefly discussed The White Paper on Interoperability between Acquisitions Modules of Integrated Library Systems and Electronic Resource Management Systems: A Draft for Comment http://www.haverford.edu/library/DLF_ERMI2/ACQ_ERMS_white_paper.pdf Forward comments to Wakimoto by March 9 so that she can forward them to the ERMI2 subcommittee.

In order to obtain MARC records from Serials Solutions (SS), the Libraries has to turn on journals subscribed to individually in a category entitled “Single Journals” in the SS client center. In order to manage coverage loads, these records were attached to a resource record titled Single Journals [full text]. Suppressing the resource record causes the suppression of the URL supplied by SS. Under conventions established for other journal titles, the text link would read “Full text in Single Journals.” Since this is a collection of unrelated journals, staff in Reference thought this was confusing for the user. In order to make this oddball record a little more clear, we changed the public note o read “Click here for full text.” The committee also added a description to the record for Single Journals that reads “This is a list of journals that the Libraries subscribes to individually. For an example, search for New Left Review.