ERM Minutes—2nd Revision
9/6/2006
Present: Baia,
Callahan, Culshaw, Fong, Graber, Helgoth,
After review, the group asked Culshaw to proceed with the indexing
changes proposed for Chinook by the Public Display Group (report of
|
Field |
Tag |
Subfields |
Index |
|
|
RESOURCE
(t) |
non-MARC |
|
RESOURCE
NAME (y) |
|
|
RESOURCE
(t) |
non-MARC |
|
KEYWORD
(x) |
add |
|
RESOURCE
(t) |
non-MARC |
|
TITLE (t) |
add |
|
ALTRESRC
(x) |
non-MARC |
|
RESOURCE
NAME (y) |
|
|
ALTRESRC
(x) |
non-MARC |
|
KEYWORD
(x) |
add |
|
ALTRESRC
(x) |
non-MARC |
|
TITLE (t) |
add |
|
RESRCEID
(p) |
non-MARC |
|
KEYWORD
(x) |
|
|
LC
SUBJECT (d) |
650 |
KEEP ALL |
Other (d) |
remove |
|
LOCAL
SUBJECT (q) |
non-MARC |
|
LOCAL
SUBJECT (j) |
add |
|
LOCAL
SUBJECT (q) |
non-MARC |
|
KEYWORD
(x) |
add |
|
RESOURCE
AUTHOR (a) |
non-MARC |
|
KEYWORD
(x) |
add |
|
RESOURCE
AUTHOR (a) |
non-MARC |
|
AUTHOR
(a) |
add |
|
DESCRIPTION
(e) |
non-MARC |
|
KEYWORD
(x) |
add |
|
|
|
|
|
|
|
key: |
|
|
|
|
|
current
configuration |
|
|
|
|
|
check
with Innovative on current config |
|
|
|
|
|
unshaded
= add to indexing |
|
|
|
|
Culshaw clarified that Chinook no longer uses the “w” index for keyword searches. The library uses the “x” (AVS) search for keywords.
Wakimoto updated the group about the Serials Solutions (SS) coverage loads. Although the MARC records were delivered to the Libraries' specifications, she has been unable to obtain the brief records in an acceptable format. She just recently received a spreadsheet from SS that includes: the SS control number, title, issn, provider, URL, and dates of coverage. Information from this file will be used to do coverage loads. As the loads are done work on the III configuration service can proceed. Wakimoto and Moeller should have a better idea of workflow issues once they've gone through the process of loading full and brief records and processing a monthly update.
Because of coverage loads, an icon (About Resource) that links to resource records have started to appear on the live server from bib records (Example: Communication Research). As long as the public can access a resource, the group didn’t believe this would be confusing for the public. Now that some resource records will be available on the live server, Callahan will apply the wwwoptions and webpubdef settings recommended by the Public Display Group to the live server.
Confusion about inconsistencies between the MARC records and
holdings information in the E-Journal Finder generated considerable
discussion. Moeller observed that we
will probably always have some inconsistencies caused by different data formats
supplied to SS by the publishers. Other
differences occur because of the frequency of updates to the E-Journal Finder
and to the MARC records (Example: Ecology). The E-Journal Finder is
updated on a daily basis. The updates
reflect information supplied either by the publisher and any changes made in
the SS Client Center by the Libraries. While work on big packages is more or less
complete, Acquisitions is currently turning on access to “orphans” in the
Graber raised questions about searching by Periodical Title. Patrons are confused by the separate record approach because they can no longer search by Periodical Title to find the e-journal. To find the e-journal, search Chinook by Title. For one word titles like Science or Nature, adding “Online” to the title to pull up the online edition. The periodical title index is generated from 222 fields in serial bib records from OCLC, SS and other sources and 229 fields that are added locally. Because no SS brief records include a 222, and no SS records of any kind are supplied with alternative titles for the Periodical Title index (229 fields), a Periodical Title search may often give no results when we actually have SS records for these e-journals. The problem could be solved by scoping for the bib level because periodical titles have an “s” in the bib level. Although there would be small changes, the differences between the current periodical title search and the scoped search would probably not confuse users. For sophisticated users, the scoping feature would provide additional search methods in the pull down menu. See “Internet Resources Only” to get an idea of how this might look. The group hopes that COG will approve and implement this change quickly.
Fong raised a question about separate records for different
collections from providers such as JSTOR. Before we can turn on a new
collection, the University needs to sign an addendum to the existing
contracts. Because a considerable
portion of a resource record contains date information, the Libraries probably
needs to create a unique resource record for each package in order to manage
the date information. In addition, usage
statistics are often available at the collection level. One option is to suppress records that are
needed for management purposes only from public view. The
other option is to establish criteria for public display of selected resources
at the collection level. Fong,
Wakimoto raised the issue of using ERM to manage information on cataloging of monographic materials that include MARC records (Examples: SPIE proceedings, Knovel). Baia will forward recommendations on the use of fixed and variable length fields for this purpose.
It was noted that we will need to suppress or delete records
solely for the purpose of experimentation before we go live to the public. We will also need to make select resource or
bib records for suppression before we go live.
(See Summary of Public Display Group’s Progress, updated
The group agreed that we should ask Culshaw to change to following field labels in ERM as soon as possible. Jobe will update the documentation.
Labels to change:
·
Resource Name (t)—Relabel Database Title
· Alternate Resource Name (x) —Relabel Other Title
· Local Subject (q)—Relabel General Subject
· Mode of Access (b)—Relabel Notes
· Notes (n)—Relabel Internal Notes
On the agenda for the next meeting:
1) Discussion of single/multiple record guidelines
2) WebBridge Update
3) Discussion of recommendations to use ERM to track cataloging status for monographic materials.