Minutes

ERM Implementation Team

7-25-2005

Present: Baia, Culshaw, Fong, Helgoth, Jobe,

The team discussed issues that arose when Fong and Jobe created resource records for ARTstor, Factiva, and North American Women’s Letters and Diaries.

• Fixed field 179 (Full text—formerly Pack Type) doesn’t have a value that works for the digital images in ARTstor. Culshaw will add “DIG OJBECT” to the list of values. Digital objects could include images, video and audio.
• Fixed field 178 (Resource Status) doesn’t have a value that works when the license is under review but an order has not been placed. Culshaw will add “LIC PENDING” to the list of values.
• Fong agreed to create lists of standardized language and definitions that can be used to complete some of the variable fields.
• CSU’s version of the variable length field document, indicates that CSU plans to match the variable length field “Resource Type to ARL e-metrics (http://www.arl.org/stats/newmeas/emetrics/). Unfortunately the standards are under development and don’t offer firm guidance on this issue.
• Fong and Jobe had trouble assigning a resource type to North American Women’s Diaries and Letters and to Factiva. The committee believes that “aggregated database” works for these two resources because both aggregate content (images or letters and diaries) from a variety of resources.
• How to handle primary source materials. Many of the databases we’ve purchased contain primary source materials. Since inclusion of primary source materials is a common requirement for assignments in many disciplines, we need an easy way for students to identify this material. It was suggested that we add “Primary Sources” or some variation on this theme to the pull-down menu of databases by subject.
• Local subjects: Culshaw agreed to create a multi-value, variable-length field for inclusion of local subject headings in resource records. He’ll use the categories that currently exist in the subject area of “Find Articles and More” in Chinook. The issue of local subject headings should be taken to larger groups such as the bibliographers and others.
• Helgoth suggested a possible workflow for the creation of resource records. At the time of trial, placement of an order, or some other acquisitions-related event, staff in Acquisitions can create a skeleton record. After purchase the skeleton record can be augmented by staff in Cataloging. Culshaw suggested that he could create templates for the portions of the record that are modified by various departments.
• As a general observation most public display issues will remain unresolved until we have 6-8 resources ready to play with.
• Jobe agreed to make corrections to the record for ARTstor.
• Fong and Jobe added [full text] or [digital images] to resource titles as appropriate. This seemed more meaningful to patrons than the [electronic resource] that follows the title in bib records. Questions arise about other resource types. Should we include [index] or [index and abstract database] etc. in records? Because he has expertise in the cataloging of digital objects, Baia would like to include Cronin in some meetings. Culshaw suggested that Cronin could help us with standardized terminology in this regard.
• Images of the three records are included in these minutes.