ERM Minutes

3-22-2006

Present: Baia, Culshaw, Fong, Helgoth, Gobrecht, Austin, Jobe, Moeller, Wakimoto, Vicky Robl (Serials Solutions)

• The group welcomed Robl who gave a presentation on Serials Solutions MARC records and Serials Solutions’ efforts to provide search, link, and management services through their knowledgebase. The vast majority of Robl’s presentation is duplicated in the materials Wendy Baia distributed before the meeting (Full MARC Records Users Guide, Frequently Asked Questions, Managing Your Data, MARC Record Customization Form) so only a few highlights will be noted here.
• The Serials Solutions’ knowledge base is a listing of e-resources that includes title/issn type metadata. The information goes through an authorities-based normalization process that allows them to send just one record for each title to its customers. This normalization, or consolidation of records, is a continuing process. SS will try to fix any multiple record problems that are brought to their attention.
• For a library of our size Robl expects that SS can provide full LC MARC/CONSER records for 80% of the titles in the databases we have access to. Other records from OCLC, vendors, and Serials Solutions can be used together with brief records to cover the other 20%. We can customize the types and order of records to be provided.
• We will have the ability to customize records for our catalog.
• We will have the choice of using hosted (on a Serials Solutions’ server) or direct links (in the 856s of the records) in our catalog. Hosted links will be updated more frequently but require an extra click by the users to get to the resource. Direct links will only be updated in our monthly load but may work better with ERM. We’ll need to do some investigation on this point. Vicky will provide more information as well as a list of libraries with III/ERM/MARC Records use similar to CU-Bs She thinks licensing and public note display should work with either hosted or direct links.
• After we have turned in our profile form, SS will provide test records for our review. We’ll have a chance to revise our profile and then we can move on to the initial load. We will need a III loader. If we go with the direct 856 links we will have the choice of working with monthly Update Files (new, deleted, and updated records only) or of deleting and replacing all of our SS records each month. If we go with the hosted 856 we will only need to work with the Update Files.
• The Serials Solutions’ knowledgebase is being used by some libraries to populate WebBridge. We’ll be able to export the needed title/issn info through Data on Demand and load it into our system. Serials Solutions chooses to use the eissn if available but will use the print issn when necessary. It seems that we will be able to get a fairly easy/automated transfer of the needed info from Serials Solutions to WebBridge.